1. Student Handbook 2016‐17
1
July 2016 | Pearl Academy | 011‐49807102
Student
Handbook
Academic Year 2016‐17
Contents
Mission 2
Vision Statement 2
Quality Policy 2
Preface 2
About the Academy 4
Academic Management 6
Blended Learning 7
Individual Highlights
Academic Delivery
Progression
Grading & Weightage 14
Marksheets & Awards 15
Appeals 17
Student Feedback 19
Student Trips 20
Student Attendance Policy 22
International Experience 24
Scholarship 26
Industry Sponsored Students 28
International Students 28
Student Related Services 30
(SDS/ ID cards/ Email Id, Blackboard)
Payment of Fee & refund 33
Hostel 33
Discipline & misconduct 34
Ragging & Sexual harassment 36
Infrastructure & facilities 37
(Canteen, library, recreation room,
etc)
Health & Safety 40
Contact details – Administration 43
Placement & internship 43
Clearance Certificate 46
Cancellation of Admission 46
General Guidelines 47
Use of Social Media 48
Annexures & formats 50
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Mission
Preface
To be amongst the leading global institutes in design, fashion and creative
business education through continuous innovation, high quality standards
and delightful experience to students, employees and industry partners.
Quality Policy
The Core purpose of Creative Arts
Education Society is committed to
provide professional services
associated with education and
training in the field of design,
fashion and creative business by
adhering to International Standards,
which are reviewed continuously to
match requirements of students
and industry. Pearl Academy aims
to provide high quality professional
services to the industry by planning,
organizing, and conducting
appropriate courses and other
related activities at the Academy.
This shall consistently be achieved
through an appropriate quality
managements system and its
continual improvements
Vision
The Core purpose of Creative Arts Education Society is to provide education and service for the development of society. The Academy is
committed to Excellence, Innovation, and Customer Satisfaction and Development through self and shared efforts
The Student Handbook is a very important document that needs to be read carefully,
as its thorough understanding will be crucial to your successful studentship at the
Academy. This Handbook acts as a guide throughout your tenure at the Academy on
important day‐to‐day issues, and, hence, you are advised to keep this with you all
through your studentship at the Academy
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Welcome Note
Our Responsibility
The Pearl Academy extends a hearty welcome to you.
The Academy congratulates every one of you, who is newly enrolled, on your
having qualified through its stringent admission procedure and is eager to set
you on an exciting and rewarding educational journey and experience. Now that
you are a participant in learning for joining in future creative industries where
“innovation” is the keyword, you are invited, wholeheartedly, to engage in an
exacting and demanding curriculum.
The Academy is pleased to receive every continuing student, who has returned
after a well‐deserved, refreshing vacation; the campus is geared to support you
to resume your educational journey to the next milestone.
The Academy wishes you all the best and it will be our endeavour to guide you
to help yourself find your own solutions at different crossroads in your
educational journey. The Academy will make ceaseless efforts to ensure that
you enjoy your learning and graduate to a successful career in the creative
industry of your choice.
Our Beliefs
Your quest for sound education in pursuit
of a clearly chosen career linked with
fashion and life‐style industries has
brought you to this Academy.
Whether you are an undergraduate or
post graduate learner and whatever the
course you may be undergoing, when
your educational journey is completed,
you will, as will each one else –
a) have clearly defined career
goals
b) focus on excellence and
innovativeness and display a
high level of commitment
c) be able to withstand the stress
of working in a competitive
environment through
professional work planning and
time management
d) be self‐confident and have
leadership skills that inspire and
motivate others
e) be a team player
f) be willing to take on social,
moral and civic responsibility
g) have an appropriate balance of
skill and conceptual
competency in your area of
specialization, along with a
holistic understanding of
fashion and life‐style industries
h) be a problem‐solver at work
with strong analytical and
presentation skills
i) be able to source information
and to collate, evaluate and
manage it.
These are the hallmarks of a good professional and the Academy considers it to
be its responsibility to facilitate your transformation into one in preparation of
your entry into the world of work. Towards this, you will receive once every
Semester / Term, a feedback on the above attributes, indicating your strength
and weakness, in the expectation that the feedback will help and support you
to acquire the desired level and degree of graduate proficiency.
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School Heads
Foundation Mr. Vivek Karmokar
Creative Business Dr. Priya Mary Mathew
Fashion, Styling & Textiles Mr Claudio Moderini
Design Communication, Media & Film Mr. Nidhip Mehta
Academic Programmes:
You are enrolled in one of the thirty‐six courses conducted by the Academy. The details are as follows:
Programme/Course Locations
Masters Degree Programme (2 year)
MA Design (Fashion / Textiles) [MA‐FT] Delhi
MA Fashion Marketing [MA‐FMG] Delhi
Post Graduate Diploma Programme (2 year)
Fashion Business (Marketing & Merchandising) [PG‐FBMM] Delhi, Mumbai
Fashion Business (Merchandising) [PG‐FM] Delhi,
Fashion Business (Marketing) [PG‐FMG] Delhi,
Fashion Business (Lifestyle Retail) [PG‐FBLR] Delhi
Luxury Brands [PG‐LB] Delhi, Mumbai
Fashion Design [PG‐FD] Delhi, Jaipur, Noida, Mumbai
Interior Design & Styling [PG‐IDS] Delhi, Noida, Jaipur, Mumbai
Fashion Styling & Image Design [PG‐FSID] Delhi, Mumbai
Fashion Communication [PD‐FC] Delhi,
Communication Design [PG‐CD] Delhi, Mumbai
Under Graduate BA (H) Programme (4 / 3 year)
B.A (Hons.) Fashion Design [FD] Delhi, Jaipur, Noida, Mumbai
B.A. (Hons.) Fashion Styling & Image Design [FSID] Delhi, Noida, Mumbai
B.A. (Hons.) Fashion Media Communication [FMC] Delhi, Mumbai
B.A. (Hons.) Communication Design [CD] Delhi, Noida, Mumbai
B.A. (Hons.) Textile Design (Fashion) /(Interiors) [TDFI] Delhi, Jaipur
B.A. (Hons.) Fashion Business Management [FBM] Delhi
B.A. (Hons.) Fashion Marketing & Retailing Management [FMRM] Delhi
B.A. (Hons.) Fashion & Lifestyle Business Management [FLBM] Delhi, Mumbai, Noida
B.A. (Hons ) Luxury Brand Management [LBM] Delhi, Mumbai
B.A. (Hons.) Fashion & Lifestyle E‐Commerce [FLE] Delhi
B.A. (Hons.) Interior Architecture & Design [IAD] Delhi, Noida, Jaipur, Mumbai
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B.A. (Hons.) Jewellery Design [JD] Jaipur
B.A. (Hons ) Interior Product Design [IPD] Noida
B.A. (Hons ) Product Design [PD] Delhi, Noida, Mumbai
Foundation Design##
Delhi, Jaipur, Noida, Mumbai
Post Graduate Professional Diploma Programme (1 year)
PR and Events [PD‐PRE] Delhi
Under Graduate Diploma Programme (1 year)
Fashion Media Make‐up [FMM] Delhi , Noida, Mumbai
Styling for Interiors [SI] Delhi
Professional Photography [PP] Delhi, Mumbai
Fashion Women’s Wear [FWW] Delhi, Noida, Mumbai
Under Graduate Diploma Programme (1 year evening)
Personal Styling & Grooming
Fashion Design
Interior Decoration
Graphic Design & Advertising
NOTE:
## Under Graduate Degree Programme [Design] students undergo foundation phase in first year before progressing
to 3 years degree phase.
* Campus wise availability of the Programme /Course can be seen at www.pearlacademy.com
Academic Management:
To ensure that you receive the best professional education in your chosen field or discipline, the Academy has an
elaborate Academic Board, which comprises core functional heads and external professional/academic experts.
The Academic Board is assisted by two smaller bodies called the Management Review Group and the Academic
Standards & Quality Committee, which is chaired by the CEO. The Academy also has an Advisory Board composed
of leading industrialists / technologists from fashion, design and creative industries as well as eminent academicians
to orient to the needs of the industry and to keep abreast with the latest trends in domestic and international
market.
Course Committee
Your course is administered by a Course Committee comprising of Course Leader, Course Coordinators, associated
module tutors / mentors and student class representatives. The Course Committee meets twice a semester to plan
for, monitor the progress, receive Student Feedback and review the outcome achieved in the course of curriculum
delivery
Course Leader/ Course Coordinator
The Course Leader and the Course Coordinator are the pivots of your course. The former is an intellectual leader
and visionary who is constantly shaping the course for it to stay in tune with the dynamic environment and the later
provides administrative support to the Course Leader. So, for all your day‐to‐day matters, you will report to the
Course Coordinator in charge of your specific cohort/class.
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I. Academic Delivery
The course structure sets out the expected standards and the criteria for assessment. This section
gives you some of the important points that you should know at the outset
1.1 Academic Documents
Course Specifications
At the start of every course/programme, a new enrollee receives the Course Specification, which is a
synoptic document of the complete plan of the Course from start to finish. You must read this very
carefully, at start of your course, and on each occasion, as you progress through the Level/Semester.
Module Guide
This is a singular document which you will receive at the start of every module of learning. The module
guide informs you what to expect as delivery by the teacher(s) and, in turn, what the teacher(s) expect of
you. It describes the following:
aim of module and its contents
the learning outcomes to be assessed;
the prescribed reading and referencing
the assessment plan
guidance on the assessment task(s);
the assessment criteria and how they relate to the intended learning outcomes;
submission deadlines;
feedback
The Module Guide is provided for every module of study during a semester or level. Module Guides
are uploaded on LMS Black Board by the Course Tutors.
It is your responsibility to ensure that you read it carefully and seek clarifications (if required) from your
Course Leader.
1.2 Assessment Marking
Every module has one assessment element which is marked out of 100 percent. The module aggregate
mark is the weighted average of the 5 Assessment Criteria (ideation /research /execution /presentation
/engagement) of the module. Each criterion is mapped to the Learning Outcomes of the module. In
undergraduate courses, the minimum module mark for passing a module is 40 %; in post graduate
courses, 50 %.
We follow the credit system of marking. A module credit is a unit that gives weight to the time
requirements to complete a module. 1 credit represents the learning by a student in 10 hours. Normally a
student will study 120 credits per year, or 60 credits per semester. The yearly/level aggregate marks are
calculated on the weighted module aggregate mark with respect to the credit value of the module. The
Weighted Module Aggregate Mark is calculated as follows:
Module Aggregate Mark X Module Credit Value
120 (total credit in 1 year/level)
Each Level will carry a Level Aggregate Mark, which is calculated as the sum of the weighted module
aggregate marks for all the modules that comprise that particular Level. The student must achieve a
minimum Level Aggregate Mark for progression to the next Level or Graduation as applicable and all the
modules in the level must be passed through the entitled attempts as explained in section 1.5( Assessment
Structure)
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1.3 Assessment Parameters
There are five assessment criteria referring to the learning outcomes connected with every assessment.
The criteria and their scopes are given below.
Assessment Criteria
(learning outcome)
Descriptors for Criteria
Ideation Theoretical knowledge, conceptualization, clarity of ideation, original thinking,
critical reviewing
Research Literature study, visual research, exploration, information sourcing, data
gathering, surveying, research design, choice of research methods, tolls,
techniques, interpretation of results, discussion of findings, thoughts for further
research
Execution Ability to manage time, ability to work within prescribed budget, achievement of
plan of work, completion of deliverables
Presentation Quality of written/oral/graphic communication, defense of ideas/work, reflection
Engagement Class attendance as prescribed, participation in class activities, self‐initiative,
motivation, demonstration of responsibility, ability to work by oneself,
demonstration of ethic and integrity
1.3.1 Formative and Summative Assessment
A module’s learning outcomes are assessed by appropriate assessment method. The approach to
assessment combines formative assessment with summative assessment.
Formative assessment is aimed at evaluating your ability to absorb and imbibe the learning in the form of
knowledge, understanding and skills, during the progression of a module. It will be used to facilitate your
learning growth and to mirror your strengths and weaknesses from a developmental perspective.
Markings, if any, will be purely indicative in nature and will not have any bearing on the summative
assessment.
Summative assessment, generally taken by students at the end of a module or semester to demonstrate
the "sum" of what they have or have not learned is aimed at evaluating the achievement of learning
outcomes. Every module learning outcome will be assessed.
For every formative and summative assessment, you will receive a feedback in a prescribed format from
each Course Tutor. Formative feedback is developmental in nature and is meant to guide you for further
improvement. Summative feedback explains the merit of your submission and the conformity of the
marking with the declared assessment criteria in the assessment brief.
The Mark indicated on the Summative Feedback Sheet is PROVISIONAL, until endorsed and confirmed by
the External Examiners in the proceedings of an Examination Board. In the event that the External
Examiners choose to change your PROVISIONAL mark, upward or downward, the prescribed changes will
be implemented accordingly and recorded appropriately in the minutes of the Board meeting. The
Board’s decision will be final and binding and not open to Appeal.
1.4 Submission of Assessment
All submissions/ tests/ examinations will be accepted/held only in the assigned venue(s), and during the
specified time(s)/date(s) as per the module guide
There are two modes of submission:
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Online Submission will be uploaded by students in LMS BLACK BOARD by the prescribed date up
to 24:00 hrs of the given date. LMS Black Board keeps a record of the date and time of
submission. Details will be received from Course Leaders / Course Tutors.
Physical Submissions to be handed over to the prescribed person up to 16:30 hrs of the prescribed
date. The submission will be noted in the log‐ book along with your signature and that of the
prescribed receiving person, with the date and time of submission duly recorded.
Sometimes, there may be both modes of submission prescribed if the assessment so requires.
1.4.1 Late/Non‐ Submission of Assessment
Any submission given after the notified date, time and venue is a late submission. A late submission will be
accepted only within a period of three working days. Please note that late submission will be eligible for
passing marks only, if so merited. Submission made after three working days following the first deadline
will not be counted as submission at all and will be treated as non‐submission and entitled to zero mark as
a penalty, although the student will receive a deserving feedback for the submission for him to know the
worth of his work.
Submissions not fulfilled as per section 1.4 above, count as non‐submissions and will be marked Zero for
the defaulting module/element. However for exceptional circumstances, the rules of Deferral will apply as
per section 1.4.2.
1.4.2 Exceptional Circumstances
Exceptional circumstances are circumstances which act as a hindrance to the normal performance of the
student or obstruct the student from meeting the submission deadlines.
In general, exceptional circumstances will be of a medical or personal nature affecting the student for any
significant period of time and/or during the examination period and which can normally be corroborated
by evidence. You will then have a chance to make a re‐submission, called as a Deferral (deferred
submission), for which a fresh schedule/deadline will be intimated. The Deferral will count as a first
attempt and the student will be entitled to fully deserved marks, subject to provisions of section 1.5
below. The Deferral will be administered by your Course Leader as soon as the medical or exceptional
circumstances have been mitigated and you are ready to undertake the deferred submission.
In the case that you have to appear for any recognized university/other exams evidenced through admit /
identity card and are unable to submit your assessment as scheduled, you will have to inform your Course
Coordinator/Course Leader well in advance regarding this with evidence of the course in which you are
registered in any university/institution and the date sheet of exams.
What counts as exceptional circumstances?
Some examples of circumstances that might be upheld as exceptional are given below, together with
examples of documentation to support submission by students.
Circumstance Supporting documentation
Illness which prevented the student from
attending/completing an assessment or affected
his/her ability to perform in an assessment on
time[see section on late submission]
Letter/certificate from a registered medical practitioner,
prescription of the registered medical practitioner
during the illness period
Personal/domestic problems which occurred in
the period leading up to an
examination/assessment deadline
Letter from someone who has direct knowledge of the
problems and/or has been involved in supporting the
student (e.g., Relatives, Parents, SDS Manager)
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Bereavement Supporting evidence of bereavement & note from
parent/guardian, or doctor of its effect (as applicable )
What doesn’t count as exceptional circumstances?
Long term issues, such as on‐going health/personal/financial issues which affect a student’s ability to study
or ability to perform normally, do not count as exceptional circumstances. If a student is affected in this
way, he/she should discuss the situation with respective School Head and Course Leader.
The following are examples of circumstances which are not likely to be upheld:
• completing and submitting coursework late and missing deadlines
• late submission due to a printing/binding/copying backlog
• losing coursework not backed up on disk
• work (paid or voluntary) or religious commitments reducing time available for study or coursework
• a minor ailment such as a cold, or a stomach upset etc
• misreading the examination timetable
• holidays or travel
• chronic ill health
• prolonged personal difficulties which have affected capacity to learn
• marriage in the family or own marriage
Notification of Exceptional Circumstances
Every student who is undergoing/undergone an exceptional circumstance, due to which the academic
activities have suffered must submit a Notification of Exceptional Circumstances (NEC) form (Annexure ‐
VIII) duly completed in all respects & accompanied with supporting evidence to the Course Leader. The
notification of exceptional circumstances must reach Registrar Office not later than 5‐working days after
the official coursework submission date / at least 1 week prior to the Assessment Week at the campus.
1.5 Assessment Structure:
The assessment structure provides for completion of assessment of a module through 3 attempts subject
to conditions.
First attempt – The First attempt is an entitlement for all students and it is expected that students will be
diligent enough to pass a module in the first attempt. The first attempt is administered as per the
prescribed schedule for assessment in the module guide.
Second Attempt ‐ The second attempt, or Referral, is administered as soon as the first attempt for an
assessment is declared to have failed to attain minimum pass marks. It is administered in the same
semester as pertinent to the course in which the module(s) failed in first attempt have been studied.
Assessment Brief(s) for the Second Attempt will remain the same as for the First Attempt. Second Attempt
will be limited to failed assessment element(s) only. Module(s) passed in second attempt will be indicated
so in the Marks Sheet. At the end of second attempt, you may be declared fail if the cumulative credit
value of modules not passed exceeds the stipulated maximum credits pertinent to a course as in table
below.
Third attempt ‐ The third attempt or Repeat, is permissible only under the condition that the sum of
credits of all the modules remaining failed after second attempt across a Year/Level matches with the
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status described in the table below. Repeat will be administered to eligible students within 15 days of
completion of the Referral Board at the end of a Level in the case of BA (Hons.) and at the end of the Year
in case of 2 Year PG Diploma & 1 year Diploma courses. Repeat will be administered in the same manner
as Referral. When recourse to repeat is available, it represents a final attempt at clearing failed credits.
Module(s) passed in third attempt will be indicated so in the Marks Sheet. At the end of Repeat, if any
credits remain not cleared, you will be declared “FAIL”. Assessment Brief(s) for the Third Attempt will
remain the same as for the First & Second Attempts. Reassessment will be limited to failed assessment
element(s) only.
Students of MA courses are not entitled for Third Attempt.
ASSESSMENT STRUCTURE TABLE
Order of Attempt UG Diploma & PG
Prof. Diploma
(1‐Year)
BA (Hons.) PG Diploma
(2‐Year)
Masters
First Attempt All students on rolls
are eligible
All students on rolls
are eligible.
All students on rolls
are eligible.
All students on rolls
are eligible.
Second Attempt
[Technically called
as Referral]
Available on not
passing any module(s)
in first attempt.
Available on not
passing any module(s)
in first attempt.
Available on not
passing any module(s)
in first attempt.
Available on not
passing any
module(s).
[Student not clearing
any module(s) after
second attempt is
declared “FAIL” and is
required to repeat
the same Semester.]
Third Attempt
[Technically called
as Repeat]
Available to a student
that has not passed
modules cumulating
to maximum 40
credits after second
attempt in a year.
Available to a student
that has not passed
modules cumulating
to maximum 40
credits in a Level after
second attempt.
Available to a student
that has not passed
modules cumulating
to maximum 40
credits in a Year after
second attempt.
Not Applicable
[After third attempt, if any module(s) remain not passed, student is
declared “FAIL” and is required to repeat the Year/Level]
In the BA (Hons.) and 1 Year UG Diploma courses, on passing a module after second attempt, a student is
entitled to a merited Module Aggregate Mark, subject to a pass mark of 40 in the assessment element(s)
that is/are reassessed.
In the 1 Year/2 Year PG Diploma and MA courses, on passing a module after second attempt, a student is
entitled to a merited Module Aggregate Mark, subject to a pass mark of 50 in the assessment element(s)
that is/are reassessed.
In all relevant courses, on passing a module after third attempt, a student is entitled to a Module
Aggregate Mark capped at 40 or 50 as applicable in the pertinent course.
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Referral Board
Second attempt re‐assessment will be placed before a notified Referral Board within 30 days of the end of
every semester as applicable to a course. The Referral Board will declare the re‐assessment result and the
status of a student arising therefrom as per the table above. The decision of the Referral Board shall be
final and binding.
Repeat Board
Reassessment through third attempt will be placed before a Notified Repeat Board once only in July every
year, within 15 days of the completion of immediately preceding Referral Board. The Repeat Board will
declare the reassessment result and the status of a student arising therefrom as per the Assessment
Structure Table above. The decision of the Repeat Board shall be final and binding.
Forfeiture of Assessment
In the event that you are proven to have committed any Academic misconduct (plagiarism or indulged in
use of unfair means), you will forfeit all assessment marking that you may have received provisionally in
the module(s) in which plagiarism or cheating has been detected.
Opportunity for reassessment will be subject to the decision of the Disciplinary Committee notified to
examine the charge(s) that have been leveled against you.
In the event that you are debarred for attendance default, you will forfeit all assessment marking that you
will have provisionally received in all modules administered up to and at the time of debarment during the
semester/level/year of study as per attendance policy in force. You will undergo deregistration and you will
have to repeat the semester/level/year, as will be pertinent, should you wish to continue in the course.
II. Progression
The External Examiners and the Examination/Progression Board are the final arbiters of the assessment
received by you, endorsing the provisional mark or altering it in any direction to a deserving level as
deemed fit by them through careful inspection at the time of the board.
The External Examiners assess that the students have completed the Course satisfactorily; assessment
regulations have been followed; and that the benchmarks of marking are in conformity with accepted
national and international standards. The Examination Board sits at the end of a course and recommends
awards on behalf of the Academic Board for graduating cohorts.
The Progression Board consists of Head of School (in chair), Centre Director, and Representative of the
Academic Office, Representative of the Academic Management office, Course Leader and course team. The
Progression Board sits at the end of every intervening Level/Year (other than graduating Year/Level) and
decides students’ progression to the next level/year of learning in the course.
The Interim Review Board sits at the end of every semester (other than graduating semester) and decides
your progression to the next semester of learning in the course. The progression between the semesters is
decided on the strength of provisional marks awarded to a student.
A student progresses between the stages of a course or graduates from a course as per the Progression
and Graduation Table below:
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PROGRESSION TABLE
Progression UG Diploma & PG
Diploma (1‐Year)
BA (Hons.) PG Diploma
(2‐Year)
Masters
Progression to
Next Stage in a
course
Not Applicable Occurs when student
clears all modules of
current Level through
entitled number of
attempts.
Occurs when student
clears all modules of
current Year through
entitled number of
attempts.
Occurs when student
clears all modules of
current semester
through entitled number
of attempts.
Graduation from a
course
Occurs at the end of
Year ‐1, when student
has cleared all
modules of the course
through entitled
number of attempts.
Occurs at the end of
Level 3 when student
has cleared all modules
of the course through
entitled number of
attempts.
Occurs at the end of
Year 2 when student
has cleared all modules
of the course through
entitled number of
attempts
Occurs at the end of
Semester 3 when student
has cleared all modules
of the course through
entitled number of
attempts
III. Grading & Weightage
The Grade achieved is defined as follows:
(a) In 4‐year BA (Hons.) Courses / 1‐year UG Diploma Courses
Grade Achieved
First Class, when the Level/Year Aggregate Mark is 70 or above
Second Class, Upper Division, when the Level/Year Aggregate Mark is 60 or above but less than 70
Second Class, Lower Division, when the Level/Year Aggregate Mark is 50 or above but less than 60
Third Class, when the Level/Year Aggregate Mark is 40 or above but less than 50
(b) In 2‐year PG Courses / 1‐year PG Professional Diploma Courses
Distinction, when the Year Aggregate Mark is 70 or above
First Class, when the Year Aggregate Mark is 60 or above but less than 70
Second Class, when the Year Aggregate Mark is 50 or above but less than 60
(c) In MA Courses
Distinction, when the Aggregate Mark is 70 or above
Commendation, when the Aggregate Mark is 60 or above but less than 70
Pass, when the Year Aggregate Mark is 50 or above but less than 60
The Course Aggregate Mark (CAM) is the weighted average of the Level Aggregate Mark (LAM) or Year
Aggregate Mark (YAM) or Semester Aggregate Mark (SAM) in UG, PG & Diploma courses respectively,
specified by a formula as follows:
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Course Aggregate Mark in BA (Hons.) = 0.20 (LAM of Level 1) + 0.30 (LAM of Level 2) + 0.50 (LAM of Level
3)
Course Aggregate Mark in PG Diploma = 0.50 (YAM of Year 1) + 0.50 (YAM of Year 2)
Course Aggregate Mark in 1‐year UG
Diploma / PG Professional Diploma
= 0.50 (SAM of Sem 1) + 0.50 (SAM of Sem 2)
Course Aggregate Mark in MA = (Module Aggregate Mark x Module Credit) / 180 : up to & incl. Sem
3
The final award grades are similar to the ones described in the UG, PG & MA Courses respectively. If the Course
Aggregate Mark (CAM) falls within 1.00 percent range of the next higher grade, then the mark is set at the
lower limit of the next higher grade, at the discretion of the Examination Board, provided you have
demonstrated a rising trend of achievement progressively through the stages of the course.
IV. Issue of Mark sheet
You are entitled to receive a Mark Sheet declaring your assessments at the end of every semester / Level
as applicable to your course. The Mark Sheet will indicate your module‐wise marking, its module credit
value, your progression status at the stage when due, Semester/Level/Year Aggregate Mark (as applicable
to a course) and the Grade achieved.
The Semester/Level/Year Aggregate Mark and Grade are issued only to students who have clearly passed.
The Semester/Level/Year Aggregate Mark, mentioned in the Mark Sheet, is the cumulative sum of the
module credit value of all modules of the pertinent Semester/Level/Year.
The Mark Sheet would be issued via Student Portal (online) to the respective students by the Registrar’s
Office. A student needing a stamped copy of the mark sheet for submission purposes to an external
agency, will be issued by the Registrar’s Office, on request only. The electronic version of the Mark Sheet
would be password protected to ensure it is available to the specific student only.
The transcript (hard copy) would be issued to the students during convocation. However, in case a student
needs multiple copies of transcripts, the same can be obtained from Registrar Office on request on
payment of INR 100 per copy.
4.1 Issue of Duplicate Awards Certificate and Consolidated Mark Sheet
For Under Graduate BA (Hons.) and Masters courses (validated by NTU): for all parchments / award
issued by Nottingham Trent University, Duplicates may be issued in case originals are lost / misplaced /
damaged. Duplicates have the same standing as originals award.
All requests for duplicate or replacement certificates must be made through the Nottingham Trent
University online store. You can access the NTU Online Store at
http://onlinestore.ntu.ac.uk/browse/extra_info.asp?compid=1&modid=1&catid=63&prodvarid=12
Students will be prompted to enter their NTU ID Number, this can be obtained from the Collaborative
Partnerships Office by emailing at cpoenqueries@ntu.ac.uk. The same may be obtained from Registrar
office of your campus on request.
Charges for NTU Duplicate degree certificate is GBP 36 to be paid through online mode only.
16. Student Handbook 2016‐17
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For all other Awards / Certificates: Duplicates may be issued in circumstances that the originals are lost;
duplicates have the same standing as originals. However, it may not be possible always to issue duplicates
which are replica of the lost original owing to change in format/stationery.
For issue of duplicate certificate, a student is required to apply in the prescribed pro‐forma available at the
Registrar’s office along with an Affidavit (on Rs 10/‐ on‐judicial stamp paper executed by a First Class
Magistrate / oath commissioner or equivalent), a copy of the FIR and a fee of Rs 1,000/‐ to be paid by
demand draft in favor of ‘Creative Arts Education Society’ payable at New Delhi or by cash at Academy’s
Account Counter.
The applicant must provide the Academy with EITHER the damaged or defaced certificate OR A copy of the
FIR and complete declaration setting out fully the circumstances in which the certificate was lost or
destroyed (Declaration) and an understanding that, should a duplicate be issued, it will be returned to the
Academy if the original is subsequently found.
4.2 Award
You are entitled to receive the Award of the course enrolled in after passing all modules of the course
subject to above rules. You will be conferred the Award in a scheduled Convocation. Until then you will be
issued a Provisional Certificate to acknowledge your eligibility to be conferred the award.
The MA Degree award is conferred directly by the Nottingham Trent University (UK)
MA Award Classification Band Course Aggregate Mark
Distinction 70 or above
Commendation 60 or above but less than 70
Pass 50 or above but less than 60
The B.A. (Hons.) Degree award is conferred directly by the Nottingham Trent University (UK)
BA (Hons.) Award Classification Band Course Aggregate Mark
First Class Honors 70 or above
Second Class Honors, Upper Division 60 or above but less than 70
Second Class Honors, Lower Division 50 or above but less than 60
Third Class Honors 40 or above but less than 50
For all 2‐Year PG Diploma courses and 1‐Year PG Professional Diploma courses, the Award will be conferred
by Pearl Academy, with validation by Domus Academy, Milan, Italy.
The award classification for 2 Year PG Diploma and 1 Year PG Diploma course is as given below.
PG Award Classification Band Course Aggregate Mark
Distinction 70 or above
First Class 60 or above but less than 70
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Second Class 50 or above but less than 60
The 1‐Year UG Diploma award is conferred by Pearl Academy
1‐Year UG Diploma Award Classification
Band
Course Aggregate Mark
First Class Honors 70 or above
Second Class Honors, Upper Division 60 or above but less than 70
Second Class Honors, Lower Division 50 or above but less than 60
Third Class Honors 40 or above but less than 50
All awardees will receive a consolidated transcript for the duration of their course. The consolidated
transcript will indicate the Course Aggregate Mark and the Final Grade of the Award.
4.4 Appeals
Student(s) alleged to have committed academic misconduct have recourse to appeal before an Appeals
Committee appointed by the Head‐Academic Governance / Head Academics
Categories of Appeals
There are four grounds of appeals for students in Pearl Academy. They are
• Notification of Exceptional Circumstances
• Reconsideration of Marks and Final awards
• Academic misconduct
• Debarment
Appeal under Exceptional Circumstances
The conditions required for Appeal due to Exceptional Circumstances duly evidenced by attaching
supporting documents are as per section 1.4.2 given above.
Any student wishing to appeal under this clause must submit Notification of Exceptional Circumstances
(NEC) Form (Annexure‐VIII) duly completed in all respects and accompanied with supporting evidence to
the Course Leader prior to or no later than 5 working days after the official coursework submission date or
assessment event.
NEC Form submitted after this date will not normally be considered, unless any mitigating circumstances
will be reviewed on a case to case basis.
Appeal for reconsideration of Marks and Final Award
If a student does not pass [all components] as per the PROVISIONAL Mark / Final Marks and are dissatisfied
with the marking, the student is allowed an opportunity to represent in writing to a nominated Appeals
Committee within 2 days of declaration of results by the Progression Board (PB) / Examination Board (EB) /
Interim Review Meetings (IRM).
Such an appeal must be based on new and relevant information for the Appeals Committee to review the
tutor’s decision. The Appeal must be handed to the Course Leader, who will place it before the Appeals
Committee for due consideration. . [Marks Reconsideration Form in Annexure ‐ VII]
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Reassessment Fee
For any reassessment recommended by the Examination Board/Progression Board, you will have to pay a
fee of Rs 500/‐ [plus application taxes] per criteria reassessment. However, in case the reassessment
requires a jury, the fee will be Rs 2,000/‐ [plus application taxes] per criteria reassessed.
This does not apply to you when reassessment takes place in form of a Deferral. Reassessment will be
administered only on formal intimation by the Course Leader concerned to the Registrar after completion
of relevant Board and on production of the receipt issued by the Accounts Section as proof of payment of
applicable reassessment fees.
For failure to Pass in the Final Dissertation Project / Final Portfolio / Final Project as declared by
Examination Board due to non‐submission failure, a student is required to fully re‐do the same. The
student will have to pay such charges for engagement of Mentors / Jury to be decided by Registrar &
communicated to the student(s).
Appeal under Academic Misconduct (Plagiarism / use of unfair means / infringement of copyrights /
other cases of academic dishonesty)
Plagiarism
Copying work of other people, or of published authors from any source including internet, without giving
credit for the original work/contributor or presenting the work of other students as one’s own, is
plagiarism.
All statements, opinions, conclusions, etc taken from other writers work should be acknowledged, whether
the work is directly quoted, paraphrased or summarized using the Harvard System of ‘Referencing”.
Use of unfair means
Assignments not prepared by student and submitted as own work is cheating or using unfair means.
Use of unfair means in examinations, seeking help or bringing in non‐permissible material in an
examination is also adopting unfair means.
In case a student is found to or detected to be committing any one or more of these grave offences, he/she
will be reported to concerned Course Leader who will verify the allegation and, upon satisfaction that it is a
fact, in turn report the matter to the Registrar.
Infringement of Copyright / IPR
In the case of infringement of copyright, the copied materials will be subject to confiscation and the
concerned student will be levied a heavy penalty to the tune of thrice the amount of the printed market
price of the publication which has been copied. Where the printed price is mentioned in foreign currency,
twice the equivalent amount in prevailing exchange value will be levied.
Action taken against student
All cases of plagiarism/dishonesty/use of unfair means in a semester will be issued show‐cause notice for
establishing the indiscipline and the pertinent action thereto.
Should the Appeals committee uphold the allegation of plagiarism/cheating/use of unfair means the
student will be awarded “zero marks” in the pertinent component/element.
Members of Appeals Committee
The Appeals Committee will largely be constituted of the following nominated members of the
management / faculty:
• Head Academics / Centre Director / Centre Registrar
• School Head (from any other department) / Course Leader
• Course Coordinator (in attendance)
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• Course Tutor (in attendance)
• Class Representative (Student – in attendance)
• Head – SDS / Manager SDS
The following guidelines are to be noted:
a) Representation only in person is permitted.
b) The Appeal’s Committee may take appropriate decisions based on individual merit of the case. The
decision of the Committee on all matters relating to results, non‐progression, shortage of attendance, re‐
examination, terminations, etc., will be final and binding and no further appeal on this decision will be
entertained.
V. Student Feedback
The Academy prides itself on its open and frank inter‐communication between students and the faculty.
You are free to discuss your views and problems with your Module Tutors/Course Leader/ Course
Coordinator. Your views on the development of your course, it’s planning and delivery will be given serious
consideration. Every semester, course faculty will engage with you at intervals to gauge your satisfaction
with the ongoing deliveries.
On a formal plane, the Academy has an elaborate system of student feedback. At various stages of a
semester, you will have opportunity to give feedback, based on which the tutor will make corrections, if
necessary. The CCMs held twice during each of the semesters will receive and consider the feedback given
by students and decide corrective actions.
1.1 Teaching / Mentoring Quality feedback (TQ / MQ)
At the end of each module, all students will be required to complete online feedback, to provide their
opinion regarding teaching / mentoring quality (as applicable) of all tutors of modules taught during a
semester. This feedback is useful for the Faculty, as well as for students; therefore, students are expected
to be frank and honest in their views. At the same time, it is expected that such feedback is impersonal,
and relates only to the relevant module in terms of its content and delivery. TQ / MQ feedback is
recognized as the right of every student.. This criterion ensures fairness towards faculty. It is mandatory
for all eligible students to participate in the formal feedback.
5.2 NPS Survey
The Academy has adopted the Net Promoter Score (NPS) Survey methodology to understand and measure
student satisfaction with regards to academic experience, systems and processes, campus facilities, service
support and general perception.
This survey enables your feedback to be applied for the purposes of continuous improvement to the
satisfaction of the students’ body. It is mandatory for all students to participate.
5.3 Exit Feedback
This survey is a Student evaluation of the whole programme/course. Students of all courses are expected
to provide an Exit feedback by the time of completion of their respective courses.
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VI. Student Trips
Pearl seeks to stimulate intellectual ability and develop a well‐integrated personality with a strong industry
focus in all its courses. We ensure that all courses are industry relevant and embed elements in course
structure and delivery / curriculum, so that all graduating students are readily employable in relevant
industry. During the progress of each Academic Year, we would be organizing Educational / Field Trips/
Industry Visits to locations in and around the respective campuses, as well as out station trips.
Student Trips complement formal class room interaction / learning and also help students to develop a
holistic understanding / appreciation of the Industry and the Economic Environment around us. Student
Trips are an off campus extension of class room teaching and will be considered as part of Attendance
Policy.
Objective:
To lay down guidelines for the conduct of student educational / industrial / field trips
Type & Criteria of Trips:
Type Definition Criteria
Type A Day trips (within 200km of radius of campus
city)
One per semester
Type B Overnight Stay (Domestic travel within the
country)
One per academic year
Type C International One in the entire course duration /
life cycle of the student at Pearl.
Funding for Students & Mode of Travel:
During a curricular trip as mapped above, the cost incurred would be paid as such
Type Local Travel Boarding &
Lodging
Refreshment Air Travel / VISA /
any other
Type A 50% PA & 50% to be
collected by
Department from the
students and deposited
in the accounts prior to
the trip
NA 100% students NA
Type B 100% students 100% students 100% students NA
Type C 100% students 100% students 100% students 100% students
General Conditions:
A. Any Trip will only be approved if it is time tabled in advance
B. Educational / Industrial / Field trip is mandatory for all students of the cohort
C. All students at the time of joining are required to submit an undertaking duly signed by student
and Parents /local guardians (Annexure‐XII) for participation in any trips if organized by the
Academy.
D. All students are expected to participate in the above Educational / Field Trips.
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E. School Head / Area Head will appoint a minimum of One Trip Coordinator for every 20 students
(Faculty Members) who will accompany students.
F. The SH / AH will ensure that a lady faculty is part of the trip if there are any girl student
participating in the trip.
G. Trip Coordinators will ensure proper conduct and take responsibility during the Trip.
For Trips of Type B
A. School Head / Area Head / Course Leader is required to submit proposed plan to the Registrar’s
Office along with estimated expenditure, for approval of Campus Director minimum One month in
advance.
B. Type B trips would be governed by the approved budget and cannot exceed the upper limit under
any circumstances. The expenditure per student is also governed under the overall budget for the
specific trip.
For Trips of Type C
A. School Head / Area Head / Course Leader are required to submit proposed plan to the Registrar’s
Office along with estimated expenditure, for approval of Head ‐ International Relations / Head‐
Institutional Affairs, minimum Three months in advance.
B. Parents should be invited to an open‐house to apprise them of the responsibilities/expectations of
both the stakeholders – parents and Institute.
C. Learning outcomes achieved / Submission of Trip Report is to be received from the Coordinator
immediately / within 7 days of the tour.
D. All students opting for any international travel which is planned or sponsored by the Academy or
as part of the course, are required to submit an Undertaking for International Travel (refer
Annexure‐XI). Submission of Undertaking is mandatory prior to the international travel. Any
student proceeding on International travel without submitting the prescribed undertaking will be
considered as Independent Travel and Academy will not take any liability whatsoever.
E. The Type C trips would be governed by the approved budget and cannot exceed the upper limit
under any circumstances. The expenditure per student is also governed under the overall budget
for the specific trip.
F. Any international travel of personal nature planned during the academic semester which is not
related to curriculum requirement will not be approved by the Academy. Students should plan
personal trips as per holiday list of the Academy. In case of any international travel within the
semester, Academy will not be issuing any NOC for VISA purposes.
Controlling Authority
1. Formal proposal for Educational / Field Trip / Industry Units will be addressed to the Registrar’s
Office. As per schedule indicated in timelines later in the document.
2. School Heads / Area Heads / CL are required to submit detailed plan / schedule of visit and
estimated expenditure, no. of students ,Traveling and Stay and other Logistic arrangements
minimum One month [for Type B] / Three Months [for Type C] in advance to the Registrar’s
Office.
3. Registrar’s Office will respond within a week of receipt, subject to approval of Centre Director.
4. The Management, for each Academic Year, will set up a limit for the trip budget, where all trips
have to be mandatorily, within the budgeted amount. The locations would need to be planned
keeping the budget in mind.
5. Corporate Relationship Department [CRD] is required to provide necessary facilitation for
coordinating visits with respective Industry Houses / Factories.
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Field Trips/ Industry visits – Type B & C
Actions to be taken prior to the Trip:
A. Department to earmark minimum One Trip Coordinator for every 20 Students who will accompany
Students for the Trip.
B. Trip Coordinators to organize and coordinate the following:
a. Confirm Travel, Ticketing, Board and Lodging arrangements with Tour Operator, well in
advance (Formal Agreement desirable). All Financial Transaction with Tour Operator / Hotel /
Ticketing / Transportation arrangements for participating students will be handled by student
representatives.
b. Invite parents to an open‐house, in consultation with the SDS, to appraise them of the
responsibilities/expectations of both the sides i.e. from parents by the institute and from
institute by the parents.
c. Issue a Code of Conduct for students (Refer Exemplar – Annexure‐ XIV ). Obtain Indemnity
Bond (Annexure ‐III) /consent slip (copy attached) as relevant duly signed by student and
parent / guardian (Photo copy submitted to Registrar’s Office).
d. Prepare an Itinerary along with list of students, Contact Nos. a copy of which to be submitted
with the Registrar’s office.
e. Organize Group Personal Accident Insurance / Insurance Policy as relevant to cover all
eventualities.
f. Nominate Student(s) In‐charge / Coordinator and assign duties and responsibilities in a Duty
Chart format.
g. Specify List of articles to be carried.
h. Obtain prior confirmation from all places / factories (HR Department) being visited.
i. Trip Coordinators may obtain Advance from Accounts for anticipated expenditure
j. Issue Individual /Team assignments to students for Tour / Project Report.
Actions to be taken during the Trip
A. Issue a Do’s & Don’ts List for students.
B. Ensure Discipline, Security, Health & Hygiene of the whole Group.
C. Proper Accounting of Bills / Invoices to be maintained.
D. Obtain Visiting Cards, Technical Literature etc. (to be submitted along with the Tour Report)
Actions to be taken after the Trip
A. Submit a Tour Report as feedback through School Head.
B. Submit all Bills / Invoice against expenses for clearance from Accounts Department.
VII. Student Attendance Policy
Attendance enhances the quality of the learning experience for the student as an individual as well as for
the learning group of which he / she is a member, and contributes to the achievement of individual
academic potential.
You are required ideally to be present in the course with 100 percent attendance. Attendance will mean
full presence in all scheduled contact hours between the tutors and the students and will consist of
lectures/tutorials/seminars/practical/workshops/mentoring sessions and any other contact between the
tutor and the students. Attendance reflects on your sincerity, diligence and drive in learning.
Your attendance in every session during contact teaching / lab sessions will be recorded online through
the ERP/RFID based swipe cards only. Mentoring Sessions attendance will be maintained manually
(though the web portal).
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Minimum Attendance Requirement
Although students are expected to be present in 100 per cent of the sessions, however due to certain
unavoidable reasons / extra‐ordinary circumstances mentioned below, a student may not be able to attend
all the sessions.
A minimum of 70% attendance is required to be maintained by every student in each & every module
during each semester/level. The 30% relaxation in the attendance policy accommodates the following:‐
‐ Minor impediments / illness / indisposition
‐ Personal exigencies
‐ Short hospitalization
‐ Compassionate grounds (tragedy / accident in the family)
In case of the above illness / medical reasons, the original copies of the Doctor’s prescription and Medical
Fitness certificate clearly mentioning the duration of the treatment should be submitted to the Course
Coordinator on the first day of joining the Academy after the absence.
In the event of a student being prevented from attending classes regularly owing to prolonged
illness/hospitalization, temporary but serious disability, or any other genuine exigency of a protracted
nature e.g. tragedy / accident in family, it should be communicated in writing with relevant proof to the
Registrar / Student Development & Services [SDS] as soon as the event/exigency has occurred. The
Academy will consider such circumstances sympathetically; however, no consideration will be given in the
event that the communication has been made by the student/parent/guardian after the lapse of one
working week / seven days since the onset of the exigency, or after issue of a notice of debarment. The
Academy will not condone attendance defaults due to marriage in the family, self‐marriage, family
function, family trips, US Green Card mandatory requirements etc.
Attendance Recording System
Attendance will be recorded in an Online ERP System in all campuses. Attendance will be recorded at the
start of every session [contact teaching / lab sessions / mentoring] by the faculty as per the Time Table.
All students are required to swipe their RFID cards on the Swipe card machine only after the faculty
member has swiped his/her RFID cards. Attendance will not be recorded in case any student has swiped
before the faculty member
All students are required to swipe within 10minutes of the faculty has swiped his/her RFID card.
Students joining after 10 minutes of commencement of classes may be allowed to attend at the sole
discretion of the faculty. However, such students will not have any entitlement to be marked as “Present”
despite being permitted to join the class and will be considered absent by the ERP automatically. There is
no provision for LATE attendance.
In case of Swipe machine / RFID card not working and / or power failure, the attendance will be recorded
via web / hardcopy (as applicable).
The weekly attendance of students will be available in the Academy’s attendance management software
(OnEdu). Students / Parents / guardians are requested to keep track of their own/ their ward’s
attendance via the student portal.
Every student can access information on one’s current attendance status on a daily basis by visiting the
OnEdu software (web based)
In case you feel that the attendance data is incorrect, you may contact the Registrar’s Office within the two
weeks. The data in the ERP, otherwise, will be considered to be correct and final at the end of the
semester.
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Shortage of Attendance
A student with shortage of minimum attendance requirement, as mentioned above, will be issued
continuous counseling / warning via email / sms every week. Formal letters would be dispatched from the
Registrar’s Office at the mid semester, provided the attendance is found to be short of the mandated 70%
(till date) to make up for the shortfall during the rest of the semester.
If deficient of the mandated 70 per cent attendance in any module at the stage of 16 weeks of a semester,
you will be issued a written note of debarment / non‐progression by the Registrar, with a copy addressed
to the your parent/guardian, indicating that you have been deficient in minimum attendance requirement.
Continuous absence for four weeks
In case you have not attended the classes continuously for four weeks for any unexplained reason, it will
be presumed that you have left the course on your own and in such situation; your registration will be
deemed as cancelled. The Academy is not obligated to inform you about such de‐registrations.
However, you can appeal for re‐registration, subject to approval by a Special Committee. Re‐registration,
once approved by the committee, will be done on the payment of re‐registration fee of Rs.5,000/‐ (plus
applicable taxes) within 2 weeks of approval by the committee.
Consequences of Shortfall in Attendance
Students failing to attain the mandated attendance percentage will be faced with the following:
Aggregate Attendance
( Semester / Module)
Consequences of Shortfall in Attendance
50% to 70%
Capping of marks to Passing marks in each module / semester where
attendance is less
Less than 50% Forfeiture of all assessments from the Semester.
Defaulting student(s) will be debarred from progressing to the next
semester of the course, whether or not previously counseled /
cautioned / warned, with no recourse to appeal.
VIII. International Experience
The International Student Exchange programmes at Pearl Academy are a gateway for students to
experience the culture, heritage, knowledge and dynamics of the world.
Internationality is at the core of Pearl Academy. At the Academy, students get an opportunity to have
exposure to the best global practices through several international platforms such as students exchange
programmes, summer programmes, visiting faculty workshops and many more. With constant global
exposure on offer, Pearl prepares students for both national and international market.
Pearl Academy has established extensive international tie‐ups with eminent institutions for student &
faculty exchanges et al across the globe. Our vision embodies a commitment to global networking and
collaborations setting up benchmarks at par with global standards.
Students get exposure to various international opportunities as under:
1. Overseas Credit Exchange programmes (as part of curriculum)
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2. Semester Abroad Programme (as part of OCE)
3. Module Abroad (as part of curriculum)
4. Global Summer Courses
5. International Workshops
6. International competitions and events
Overseas Credit Exchange Programmes:
i. UG Students have an option to apply for the Overseas Credit Exchange (OCE) module in their
Level‐2 (Semester‐6) wherein they can spend 8‐12 weeks or a full semester at an international
university.
ii. Pearl Academy has institutional tie‐ups with a number of reputed international institutions for
reciprocal credit exchanges, wherein Pearl students are waived only the tuition fee component of
the host institution. Students pay for their boarding, lodging, visa, insurance and journey
incidentals, in addition to the normal semester fees at Pearl Academy.
iii. The minimum credit requirement is 40 UK credits.
iv. The students are selected through a rigorous process assessing their academic strengths,
knowledge, adaptability and ability to represent Pearl as a brand in their chosen institute. The
selected students receive a waiver on the tuition fee at the chosen institution for the exchange
programme and earn credits.
v. Selection of students for OCE module is based on application, academic standing and personal
interview. Details of eligibility and application process are shared along with the notification /
announcement.
Semester Abroad Programmes
I. As part of Overseas Credit Exchange programme, students have the option of availing Semester
Abroad Programme with some of our international partner institutes at a subsidized fee. Students
may also apply and study for a semester abroad at their chosen institution.
II. Students also have an option to choose institution or university of their choice which may be out
of our Global Associates’ network for the Semester Abroad programme.
III. Under Semester Abroad, students pay the Semester Abroad fee of the host university / institution
along with the normal semester fee at Pearl Academy.
International Module Abroad:
All our PG students have option for spending 4 weeks in Fashion capital of the World – Milan, Italy as part
of their course.
The 4 week module at Domus Academy, Italy is aimed at stimulating students’ design creativity and
aesthetic sensibility. The programme is conceived as an immersive experience into the fast‐changing design
scenario of Milan, recognized worldwide as the epicenter of the Italian Design.
The selection is based on Application and recommendation by the Course Leader.
Students will be required to bear the cost of participation, boarding, lodging, visa, insurance and
journey incidentals in addition to the normal fees at Pearl.
Global Summer Courses
Element of internationality in domain learning and skills development is one of the major differentiator in
the education at Pearl Academy. Summer is the time when our students are not necessarily away from
learning, but may be engaged in internships and / or short summer courses with our International Partners.
Pearl students receive 40% discount in tuition fee from Domus Academy and NABA, Milan, Italy.
The selection is based on application.
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International Events
Students get the opportunity to represent Pearl Academy at prestigious Laureate events every year
namely,
World Business Forum
World Leadership Forum
World Innovation Forum
Clinton Global Initiative
Selection is based on nomination by the School Head / Campus Director, academic standing and personal
interview.
Selected students get full scholarship to attend the event and represent Pearl Academy.
International Faculty at Pearl
Every year, we receive renowned International experts to share their expertise, thinking & experiences
with students at Pearl Academy.
Faculty members from Domus Academy, FIT, University of Auckland, Santa Fe University of Art & Design,
Massey University, University of Gloucestershire, University of East London, University for the Creative
Arts, UK, etc. have visited Pearl Academy and interacted with students.
GENERAL GUIDELINES:
All students opting for any international travel which is planned or sponsored by the Academy or as part of
the course, are required to submit an Undertaking for International Travel (refer Annexure‐XII). Submission
of Undertaking is mandatory prior to the international travel.
Any student proceeding on International travel without submitting the prescribed undertaking will be
considered as Independent Travel and Academy will not take any liability whatsoever.
For more information, please contact international@pearlacademy.com
IX. Scholarships
Merit‐cum‐Means Scholarship
The Merit‐cum‐Means Scholarship (new entrants) has been instituted to attract meritorious students with
limited means. The Merit‐cum‐Means Scholarship (new entrants) is applicable only to the new enrolments
/ students of regular UG / PG / Masters Programmes at the time of admission for first year only.
The Merit‐cum‐Means Scholarship (new entrants) provides partial waiver of tuition fee to a maximum of
10% of new entrants.
Merit scholarship waives payment of tuition fee only for the current academic year (first year only) in the
following categories:
a. Category‐1: 50% waiver of Tuition fee
b. Category‐2: 25% waiver of Tuition fee
Eligibility
Eligibility for Merit‐cum‐Means Scholarship (new entrants) is as under:
a. Annual gross parental / family income from all sources – maximum Rs. 6,00,000/‐ (INR Six
lakhs only)
b. Performance in 10th
/ 12th
/ Graduation
c. Performance in Entrance test
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d. Preference to wards of Single parents.
Head‐Institutional affairs will announce the Merit‐cum‐Means Scholarship awards for new enrollees,
subject to meeting laid down criteria. Admission letters for merit‐cum‐means scholarships with partial
waiver of tuition fee will be issued.
Merit‐cum‐Means scholarship will be continued every subsequent year subject to the student / awardee
maintaining prescribed standards of achievement:‐
‐ UG Courses : Second Class (Upper Division) i.e., minimum 60% marks
‐ PG Courses : First Class i.e., minimum 60% marks
‐ No attendance shortfall or disciplinary proceedings against the awardee.
The Scholarship will be discontinued in case an awardee fails to maintain the prescribed academic
standards of achievement in the subsequent year.
Merit Scholarship
Merit Scholarship will be awarded annually only to meritorious students progressing to L1, L2 & L3 of UG
BA (Hons.) course and Year‐2 of PG Diploma & Masters course.
Eligibility
The meritorious students of the respective cohorts at each campus, subject to class size of minimum 20
students.
Merit Scholarship for the Course topper is subject to achieving minimum prescribed standard of
achievements as under:
UG BA (Hons.) courses : Second Class, Upper Division
PG Diploma courses : First Class
Masters courses : Commendation
*In case of class strength is below 30 (but not lesser than 20), the Merit Scholarship will be awarded to the
Topper (1st Rank) subject to achieving the minimum performance criteria as follows:
UG BA (Hons.) courses : First Class i.e., min. 70% marks
PG Diploma courses : Distinction
Masters courses : Distinction
Please Note:
A student will be eligible for award of any one type / scheme of Scholarship in a given
Academic Year.
Merit Toppers may be decided at each campus.
The scholarship amount will be adjusted against student fees.
In case of a joint winner / topper, the topper will be decided based on the exact LAM
including 2 decimal points (before rounding off).
The Academy reserves the rights to edit /modify / change or update the contents of this
policy at its sole discretion.
The students will be covered under the latest revisions of the policies irrespective of their
year of joining.
The decision of the management will be final & binding on all students for any dispute.
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Industry Scholarship
Several leading industrial houses and the Academy have instituted full/part Industry Scholarship (Merit‐
cum‐Means) to assist students from economically weak backgrounds. The Academy invites applications in
prescribed format every year. The term of a scholarship is for the period of one academic year, and a fresh
application must be made for every subsequent academic year.
Industry Scholarships sponsored by reputed companies are awarded to meritorious and financially
deserving students. Full & Half Scholarships are declared based on the corpus available each year. Industry
Scholarship will be awarded based on Academic performance of the applicants in each programme / cohort
as under:‐
• Full scholarships to be granted to students who secure between First to Fifth rank (20%
of cohort/batch) in their cohort.
• Part Scholarships to be granted to students who are ranked below 5th position (below
21% of the cohort) up to a rank equivalent of 50% of the cohort.
• No attendance or disciplinary proceedings against the awardee.
X. Industry Sponsored Students
Students admitted as “industry sponsored students” are required to pay a higher tuition fee than the
normal tuition fee for the course. The Academy is not obliged to facilitate job placement for such students.
Students joining the Academy under the Industry Sponsored category will not be converted to a Normal
category student.
XI. International Students
Pearl Academy has always been a preferred choice for International students. Students from countries
across the globe have joined our Under Graduate & Post Graduate level courses each year.
To facilitate the smooth admissions process for foreign nationals, international admissions team provide
extensive support and individual attention to each applicant.
Foreign nationals/ NRIs / other international students may follow the guidelines below for better
understanding of our admission norms and requirements.
Definition of International Category:
Foreign Nationals [Foreign passport holder] or Person of Indian Origin (PIO) or Overseas Citizen of India
(OCI)] will be considered under the International category. This is irrespective of the country from where
they have studied and passed the qualifying examinations.
Visa
All the international students will require a Student Visa endorsed for ‘Studies at Pearl Academy’ only. No
other endorsement is acceptable. The visa should be valid for the prescribed duration of the course.
FRRO Registration
Pearl Academy will facilitate the FRRO Registration of International Students only in case they are admitted
as International Students and paying the applicable fee.
Candidates admitted under International Category will be required to register with FRRO within 14 days of
arrival in India.
29. Student Handbook 2016‐17
29
Important Guidelines
The admission of foreign national candidate is subject to fulfilling minimum eligibility requirement as
prescribed for Indian candidate and subject to equivalence of qualification at par with Indian standard. In
case at a late stage, it is found that the eligibility conditions are not fulfilled, the offer of admission is
treated as cancelled ipso facto.
Exceptions:
Non Resident Indian (NRI) candidates who are residing in a foreign country and holding a valid
Indian Passport may be considered under the International Category, if interested.
NRI Candidates holding a valid Indian Passport may also apply for admission under the Normal
category, following the Normal category admission procedure accordingly.
NRI Candidates opting to be considered under the International Category will be required to
submit proof of their NRI Status.
Candidates of Nepal may be considered under Normal category for admission. They will follow the
Normal category admission procedure accordingly.
General Rules
Students admitted “International / Overseas students” are required to pay a higher tuition fee
than the normal tuition fee for the course.
Only those Students who are admitted under the International Category and paying the
international fees will be facilitated FRRO registration by the Academy.
The application fee ($20) will be non‐refundable in any case.
The Academy reserves the right to facilitate job placement for international / overseas students.
All International students are required to abide by the rules & regulations of Immigration.
International students are not allowed to take up any kind of employment (full time / part time /
consultancy etc).
Students joining the Academy under the International / Overseas category will not be converted
to a Normal category student.
Fee Structure:
The fee structure for international admissions may be obtained on request from International Admissions
Team/ Campus Registrar Office. Also available at http://pearlacademy.com/admissions/semester‐fee‐
structure‐2016‐international
Refund Policy:
The applicant may apply for refund within 30 days of completed application or commencement of session
whichever is earlier. (Refer Annexure IV)
The refund rules (2016‐17) of the Academy will be applicable to International students as well.
Candidates may refer the refund policy on http://pearlacademy.com/backend/wp‐
content/uploads/2015/12/Fee‐Refund‐Guidelines‐Normal‐Category.pdf
XII. Student Development & Support
Student Development and Support (SDS) cell at Pearl Academy adopts a holistic approach towards student
development and proactively optimise the learning environment and quality of student life. Our focus is to
engage students’ potential in order to assist them in achieving their personal and academic goals, and to
develop responsible and responsive citizens for the future. The SDS team supports all students, in
collaboration with concerned Campus staff on a variety of student‐related issues in all the areas of
behavioral, emotional, social, academic and personal concerns.
SDS offers an understanding, a feeling of being listened to, valued and accepted in a non‐judgmental way
to all the students in a supportive and purposeful manner to contribute to Academy’s vision and mission.
The students can reach out to SDS for their grievance if any during their stay in Pearl.
30. Student Handbook 2016‐17
30
Campus Email ID Contact No
Delhi sds.delhi@pearlacademy.com 011‐49807100/125
Noida sds.noida@pearlacademy.com 0120‐4904000
Jaipur sds.jaipur@pearlacademy.com 01426‐227616
Mumbai sds.mumbai@pearlacademy.com 022‐40585400
8.1 Identity Card
All students are issued an RFID‐based Identity Card which also serves as Library Card. Identity Card
is not transferable and must be surrendered at the time of leaving the Academy, either on
completion of the course, or earlier.
Students must carry their Identity Cards at all times while in the Campus and in the class. Students
are required to show their Identity Card to Pearl Academy personnel on demand / as and when
required. This ID card is also used to mark attendance in the classes on a daily basis.
Loss of identity card should be reported in writing to the Registrar for issuance of a duplicate
identity card. A charge of Rs 300/‐ per re‐issue will be levied.
Student Official E‐Mail ID & Usage Policy
• Students will be assigned an official Pearl Academy E‐Mail ID on their joining the Academy. This
Email ID would be treated as your official Email ID to be used for the entire duration of the
course.
• The official e‐mail id will be used to communicate with the Academy representatives e.g. faculty
members, course coordinators, course leaders, academic administration, IT department etc.
• Official communications from the Academy may be sent electronically to the student’s official E‐
mail address. The Academy expects that students will read such official communications in a
timely fashion. The Academy may also use other methods of communication as may be required.
• Any changes of rules and regulations at the Academy, which affects students, would be
communicated through the Student’s Notice Board at the respective campuses and/or
electronically.
• Students are expected to check their official email addresses on a frequent and consistent basis to
remain informed of Academy’s communications, as certain communications may be time
sensitive. Students who fail to check their email on a regular basis are responsible for any
resulting consequences.
• Students, who choose to send and/or forward e‐mails from their official e‐mail account to their
personal or any other e‐mail address, are responsible for any such communications.
• The official e‐mail account of students will be governed by the Academy’s IT policy. Students are
advised to use their official e‐mail account in line with Academy’s IT Policy only including Email
Usage Policy.
• Students are advised to comply with all relevant governmental / state laws / rules / regulations
governing use of e‐mail communication, including those governing security and ethical
considerations.
