#T3UXW14 : results of the WorkSpaces'team

1. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
1
WorkSpaces / WorkFlows

2. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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T.O.C
1. Basic definitions
2. Concept and its consequences
3. Upgrades & new features
4. Wireframing…

3. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
3
Definitions

4. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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A workflow consists of an :
- Predefined
- Repeatable
pattern activity enabled by the organization of resources into a transformation process.
Transforming “things” like content
Definitions
Workspace refers to :
- places provided
by a system to help users to produce value in a collaborative manner.
Working together on objects

5. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
5
Concept
&
Consequences

6. Create
Modify
Delete
Archive
Nothing
CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
6
Create
Modify
Delete
Archive
Nothing
Concept Steps / Flow
1
2
Create
Import
Modify Basic
Creator Reviewer
(grammar)
Create
Modify
Delete
Archive
Nothing
Reviewer
(legal / Mkg)
Reviewer
(Design : W3C)
BOSS
(Decision Power)
Conten
t
Creatio
n
(V.0)
Proof
Readin
g
(V.1)
Specifi
cProof
Readin
g
(V.2)
Technic
al
Proof
Reading
(V.4)
Live
publishin
g
(V.5)
Delete
Hide
Archive
Forget
Nothing
Only 1st and last step are
mandatory

7. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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Action = consequences
Practical consequences of the concept

8. Consequences - 1
CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
8
• All content is subject to transformation (validation, edition…)
• Classic content (text)
• Design / Accessible content
• Step to step workflow Vs. Multi-steps workflow
• Offer the possibility to cross borders within a certain space (site section,
site functionality ?)
• Content Ownership
• What makes you a content owner ?
• « I created content »
• « I’m legally responsible for it »
• « Any other reason » – T.B. defined
• Prove it !

9. Extension Content BE User « Lingo »
CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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« Around the user, around the user » (D.punk
Syndroma) Multi-channel
File WorkFlow
Language workflow
Mobile / Desktop devices
RSS/ Web services content (I/O)
Notification « Wall » + Bell
« Save & Send to … »
Email on Content Creation
One image, X languages metadata
2 languages, 2 images, 1 title for both
File versioning : external
Compliance ?

10. Consequences - 2
CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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• Multi-Channel
• Output channels need to be explicitely defined
• UI should give clear feedback beyond doubt
• User Lingo
• Needs to be expressive, self-explanatory and helpful
• File Workflow / Versioning
• FAL must take care of asset/file versions
• Extension Content
• Extension authors must adopt best practices
• The project needs to supply clear documentation and an easy to
use API

11. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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Upgrade
s
&
new features

12. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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TYPO3 upgrades …
Upgrades
Missing mandatory fields should be filled in Workspace settings (like email + Name)
Adding markers in the email template concerning the record validation/modification history
User notifications : channels like email, flash message should be configurable in the Ux Settings +
action provider should not received a notification
Lock missing during workflow process (edition/validation)
Bidirectional notifications (approval or rejection)
Possibility to overwrite user notification when modifying
TO Check : List/Page problems Vs. Workspaces Rules / Access
Remove outdated field e.g. auto-versioning when editing, publishing date for the workspace
Swap model useful? used? usable?

13. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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TYPO3 new feature
New Features
Previewing BE/FE link (deeplink) for Power Decision Users
Content ownership + Content ownership transfered
More notification channels (email, SMS, Flash Messaging, Chat…)
Possibility to freeze a single record
FE visualization with notes
Multi-step validation
When editing content, add button like « save and send to … »
File Management
Extension compliance with Workspaces ???

14. CONSEIL – INGÉNIERIE ET INTÉGRATION – MODERNISATION DES SI – GESTION DES INFRASTRUCTURES ET DE LA PRODUCTION
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Wireframi
ng