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Are You Ready to Submit?

  • 1. Keeping Proposals On Track Are You “Ready To Submit”? Al Marks Office of Sponsored Programs [email_address] SAGE My e-GC1s OSP Approvals Granting Sponsor or System
  • 2.
  • 3.
  • 4. Get Hooked On Sponsor Instructions
  • 5.
  • 6.
  • 7.
  • 8.
  • 9. Only 160 proposals per hr. Johns Hopkins HARVARD STANFORD NORTHWESTERN Grants.Gov national submission funnel Goal: 100% successful Submissions – error free! Only 160 proposals per hr. Industry Submissions via Grants.gov can be difficult!
  • 10.
  • 11. Proposal review timeline Deadline -2 Days RTS = Yes Deadline -5 Days Proposal & RTS = yes Deadline -10 Days Business forms ready Sponsor Deadline
  • 12.
  • 13.
  • 14.
  • 15.
  • 16.
  • 17. When am I really ready to submit?  All required e-GC1 fields completed All COMPLETED Sponsor required forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subcontracts or consultants Research plan and budget is attached in FINAL form Attachments are in correct format (NIH – PDF only!) IDC is rate in accordance with GIM #13 Any required approved waivers (e.g. IDC, e-GC1 addendum, 48hr)         Then RTS = YES!
  • 18. TOP 10 Submission Obstacles Keeping Proposals On Track
  • 19. Top 10 Submission Obstacles 10. Rejecting a submitted proposals near the deadline 9. e-RA Commons user profile errors 8. Miscalculation of effort (person months not %of effort for NIH) 7. Budget miscalculations (e.g. rates, exclusions, dates, totals match to 424) 6. Missing federal ID
  • 20. Top 10 Submission Errors 5. Application business requirements not met (e.g. field length, type, pages, missing forms) 4. Key Person named on form / Use of Co-PI role (NIH) 3. Dates do not match between periods 2. Invalid / inconsistent/ missing data (e.g. federal id, budget, resource or data sharing, match to 424, Co-PI for NIH) 1. Missing attachments / attachments not in PDF format (NIH)
  • 21.