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OpenText Confidential. ©2016 All Rights Reserved. 1
It’s Time to Rethink ECM
What’s New in OpenText Content Suite 16
OpenText Confidential. ©2016 All Rights Reserved. 2
It’s time to
Re-ThinkECM
And its Role in your Digital Transformation
OpenText Confidential. ©2016 All Rights Reserved. 33
Has ECM
Failed?
Where does ECM fit in the Digital Enterprise?
OpenText Confidential. ©2016 All Rights Reserved. 44
UN-INTEGRATED | INEFFICIENT
BUSINESS PROCESS
END-USERS
FILE ACCESS | ...
OpenText Confidential. ©2016 All Rights Reserved. 5
Process Productivity
Content in Context in Business
Process
Adoption t...
OpenText Confidential. ©2016 All Rights Reserved. 6
METHODOLOGY
Time to Re-Think ECM
OpenText Confidential. ©2016 All Rights Reserved. 77
Personal Productivity
I just want access to my files
I need to share ...
OpenText Confidential. ©2016 All Rights Reserved. 88
Personal Productivity
Enterprise File Sync & Share
 File access and ...
OpenText Confidential. ©2016 All Rights Reserved. 9
Content Suite 16
1. Remove User Experience as a barrier to adoption
2....
OpenText Confidential. ©2016 All Rights Reserved. 10
New Features: OpenText™ Content Server 16
Smart UI: New Role-Based Us...
OpenText Confidential. ©2016 All Rights Reserved. 11
 Role-based
landing/browsing pages
 Progressive disclosure
 Embedd...
OpenText Confidential. ©2016 All Rights Reserved. 12
Simplified User Experience via Project or Role-Based Views
Personal P...
OpenText Confidential. ©2016 All Rights Reserved. 13
Role-based Landing/Browse Pages
Personal Productivity
OpenText Confidential. ©2016 All Rights Reserved. 14
 Built using
ActiveView
 Allows GUI
interface to build
Content Serv...
OpenText Confidential. ©2016 All Rights Reserved. 15
Simplified User Experience Through Progressive Disclosure
Personal Pr...
OpenText Confidential. ©2016 All Rights Reserved. 16
Simplified User Experience Through In-Line Action Bar
Personal Produc...
OpenText Confidential. ©2016 All Rights Reserved. 17
Embedded Collaboration
Commenting Favorites Activity Streams
Personal...
OpenText Confidential. ©2016 All Rights Reserved. 18
New Features: OpenText™ Content Intelligence 16
Enables rapid design ...
OpenText Confidential. ©2016 All Rights Reserved. 19
New Features: OpenText™ Tempo Box 16
Support for projects, cases, bin...
OpenText Confidential. ©2016 All Rights Reserved. 20
Tempo Box New Features
 Version 10.6.20 releasing with CS16
 Bug fi...
OpenText Confidential. ©2016 All Rights Reserved. 21
New Features: OpenText™ Core
Desktop Sync: Work offline on a synchron...
OpenText Confidential. ©2016 All Rights Reserved. 22
Import Publish
Personal Productivity
Core > Content Server Integration
OpenText Confidential. ©2016 All Rights Reserved. 2323
Process Productivity
Don’t make me file information
in another appl...
OpenText Confidential. ©2016 All Rights Reserved. 2424
 Makes business processes more effective through
integration
 Ins...
A BETTER
WAY TO
WORK
E TENDED
to lead APPLICATIONS
TCONTE
to provide CONTENT in
E PERIENCES
and enable unique DIGITAL
OpenText Confidential. ©2016 All Rights Reserved. 26
Process Productivity: Combine Content with
Context to Create Value!
C...
OpenText Confidential. ©2016 All Rights Reserved. 27
Harness developing market
adoption of digital
experience platforms
X
...
OpenText Confidential. ©2016 All Rights Reserved. 28
Better Process Productivity
Content in Context: Across Business Appli...
OpenText Confidential. ©2016 All Rights Reserved. 29
Content Suite 16
1. Double-down on Customers’ success with SAP
2. Mor...
OpenText Confidential. ©2016 All Rights Reserved. 30
Connected Workspaces for Content Suite and xECM
DATA
CONTENT TASKS
PE...
OpenText Confidential. ©2016 All Rights Reserved. 31
New Product: OpenText ™ Extended ECM Platform
Includes APIs, SDK, CMI...
OpenText Confidential. ©2016 All Rights Reserved. 32
New Product: OpenText ™ Extended ECM Platform
 Improve process
produ...
OpenText Confidential. ©2016 All Rights Reserved. 33
Your Information Backbone
Network of Business Workspaces
DATA
CONTENT...
OpenText Confidential. ©2016 All Rights Reserved. 34
Templates Based on Business Objects
Folder and
Metadata
Templates spe...
OpenText Confidential. ©2016 All Rights Reserved. 35
Leverage Workplace Templates for Consistency
Limited taxonomy
Role-ba...
OpenText Confidential. ©2016 All Rights Reserved. 36
New Features: Extended ECM for SAP ®
Now Includes Brava! Viewer
Integ...
OpenText Confidential. ©2016 All Rights Reserved. 37
Fiori® Apps with
extended
workspace
Process Productivity
Content Enri...
OpenText Confidential. ©2016 All Rights Reserved. 38
New Features: Business Center for SAP ® Solutions 16
Released and Qua...
OpenText Confidential. ©2016 All Rights Reserved. 39
New Product: Extended ECM for SuccessFactors ®
Improve Hire to Retire...
OpenText Confidential. ©2016 All Rights Reserved. 40
Overview: Extended ECM for SuccessFactors ®
 Improve Hire to Retire
...
OpenText Confidential. ©2016 All Rights Reserved. 41
New Product: Extended ECM for Salesforce®
Content in Context = Conten...
OpenText Confidential. ©2016 All Rights Reserved. 42
New Product: OpenText Extended ECM for Salesforce
Enterprise Informat...
OpenText Confidential. ©2016 All Rights Reserved. 43
Process Productivity
Content Enriched Process Applications
Salesforce...
OpenText Confidential. ©2016 All Rights Reserved. 44
Leverage Integration for
Metadata
Account Workspace:
An account works...
OpenText Confidential. ©2016 All Rights Reserved. 45
New Features: OpenText™ Extended ECM for
Microsoft® SharePoint®
Remov...
OpenText Confidential. ©2016 All Rights Reserved. 46
Overview: OpenText™ Extended ECM for
Microsoft® SharePoint®
 Connect...
OpenText Confidential. ©2016 All Rights Reserved. 47
Process Productivity
Content Enriched Process Applications
SharePoint...
OpenText Confidential. ©2016 All Rights Reserved. 48
New Features: OpenText™ Application Governance
and Archiving for Micr...
OpenText Confidential. ©2016 All Rights Reserved. 49
Overview: OpenText™ Compliance &
Productivity Bundle for Microsoft® O...
OpenText Confidential. ©2016 All Rights Reserved. 50
Content Server and Extended ECM add-ins
for Office 365
 Discover, ac...
OpenText Confidential. ©2016 All Rights Reserved. 51
Extended ECM Workspaces in Office 365 (full-screen)
Return to
Office ...
OpenText Confidential. ©2016 All Rights Reserved. 52
 Keep tabs on OneDrive for Business
 eDiscovery purposes
 High-ris...
OpenText Confidential. ©2016 All Rights Reserved. 53
New Features: OpenText™ Enterprise Connect
Now Delivered with Content...
OpenText Confidential. ©2016 All Rights Reserved. 54
Edit with Enterprise Connect
OpenText Confidential. ©2016 All Rights Reserved. 5555
Control
Process Productivity Personal Productivity
• Majority of th...
OpenText Confidential. ©2016 All Rights Reserved. 56
Just Say No To Enterprise
Taxonomy
 Folders are too deep
 Permissio...
OpenText Confidential. ©2016 All Rights Reserved. 57
Content Suite 16
1. Reduce the risk in Personal Productivity
2. Addre...
OpenText Confidential. ©2016 All Rights Reserved. 58
Leverage Templates for Classification
Apply Classification
thorough
i...
OpenText Confidential. ©2016 All Rights Reserved. 59
 Search for objects with
specific patterns, such
as a credit card nu...
OpenText Confidential. ©2016 All Rights Reserved. 60
New Features: OpenText™ Records Management 16
Simplified User Experie...
OpenText Confidential. ©2016 All Rights Reserved. 61
Overview: OpenText™ Records Management 16
OpenText Records Management...
OpenText Confidential. ©2016 All Rights Reserved. 62
19 years of DoD 5015.02 Certification history
 Perpetual Certificati...
OpenText Confidential. ©2015 All Rights Reserved. 6363
Records Series Identifier (RSI)
▪ RSIs dictate how long corporate
i...
OpenText Confidential. ©2015 All Rights Reserved. 6464
More Auditing and Destruction Log Metadata
OpenText Confidential. ©2016 All Rights Reserved. 65
New Features: OpenText™ Archive Center 16
Reliability & Availability:...
OpenText Confidential. ©2016 All Rights Reserved. 66
Overview: OpenText™ Archive Center 16
OpenText Archive Center is a
hi...
OpenText Confidential. ©2016 All Rights Reserved. 67
New Features: OpenText™ Auto-Classification 16
Classification Engine:...
OpenText Confidential. ©2016 All Rights Reserved. 68
Overview: OpenText™ Auto-Classification 16
OpenText’s Auto-Classifica...
OpenText Confidential. ©2016 All Rights Reserved. 69
New Features: OpenText™ Brava! for Content Server 16
Enhanced annotat...
OpenText Confidential. ©2016 All Rights Reserved. 70
New Features: OpenText™ E-Mail Monitoring 16
Expanded Support: Added ...
OpenText Confidential. ©2016 All Rights Reserved. 71
New Features: OpenText™ E-Mail Management 16
Platform Support: Severa...
OpenText Confidential. ©2016 All Rights Reserved. 72
New Features: OpenText™ Engineering
Document Management
CS16 Persona ...
OpenText Confidential. ©2016 All Rights Reserved. 73
New Features: OpenText™ Imaging Enterprise Scan
Browser based scannin...
OpenText Confidential. ©2016 All Rights Reserved. 74
New Features: OpenText™ Regulated
Information Management
OTDS Integra...
OpenText Confidential. ©2016 All Rights Reserved. 75
Flexible Deployment Options
Delivering required integration
and gover...
OpenText Confidential. ©2016 All Rights Reserved. 76
Managed Cloud Services
for ECM
Cloud operational
efficiencies with on...
OpenText Confidential. ©2016 All Rights Reserved. 77
Seeing 16 out of the
box, it's like you guys
read my mind and
did my ...
OpenText Confidential. ©2016 All Rights Reserved. 78
I manage five generations of
work styles; it’s very difficult
to conf...
OpenText Confidential. ©2016 All Rights Reserved. 79
The Salesforce
integration is
pretty cool stuff!
Glen Zagorski
IT Man...
OpenText Confidential. ©2016 All Rights Reserved. 80
Enterprise customers
were not willing to go
to the cloud for a long
t...
OpenText Confidential. ©2016 All Rights Reserved. 81
Colleen MacNaughton
Corporate Content Management Team
Lead | City of ...
OpenText Confidential. ©2016 All Rights Reserved. 82
www.opentext.com
twitter.com/OpenTextECM
linkedin.com/company/opentex...
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What’s New in OpenText Content Suite 16

OpenText™ Content Suite 16 is a new way to think about Enterprise Content Management (ECM); a new way to build the foundation for Digital Transformation and drive collaboration, competitive advantage, and customer service across the enterprise. Content Suite is all about the end user and Personal Productivity, with simple, intuitive tools and experiences that let people engage and work the way they want. Process Productivity has never been so well-connected. Content Suite bridges the silos and communication gaps that have isolated lead applications and hindered back-office efficiency. It’s all supported by new levels of industry-leading OpenText Control, the transparent, automated application of full governance and security to more structured and unstructured information than ever before. More: http://www.opentext.com/what-we-do/create-a-better-way-to-work/opentext-content-suite-16

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What’s New in OpenText Content Suite 16

  1. 1. OpenText Confidential. ©2016 All Rights Reserved. 1 It’s Time to Rethink ECM What’s New in OpenText Content Suite 16
  2. 2. OpenText Confidential. ©2016 All Rights Reserved. 2 It’s time to Re-ThinkECM And its Role in your Digital Transformation
  3. 3. OpenText Confidential. ©2016 All Rights Reserved. 33 Has ECM Failed? Where does ECM fit in the Digital Enterprise?
  4. 4. OpenText Confidential. ©2016 All Rights Reserved. 44 UN-INTEGRATED | INEFFICIENT BUSINESS PROCESS END-USERS FILE ACCESS | COLLABORATION VOLUME CONTENT | REGULATIONS | DISCOVERY Where does ECM fit in the Digital Enterprise?
  5. 5. OpenText Confidential. ©2016 All Rights Reserved. 5 Process Productivity Content in Context in Business Process Adoption through Integration CONTENT Control InfoGov Adoption through Transparency CONTENT Personal Productivity Access and Share Information Adoption through Simplicity CONTENT Re-Think ECM
  6. 6. OpenText Confidential. ©2016 All Rights Reserved. 6 METHODOLOGY Time to Re-Think ECM
  7. 7. OpenText Confidential. ©2016 All Rights Reserved. 77 Personal Productivity I just want access to my files I need to share documents to get my job done
  8. 8. OpenText Confidential. ©2016 All Rights Reserved. 88 Personal Productivity Enterprise File Sync & Share  File access and management  Sharing and collaboration - inside and outside the firewall  Access from any device Embrace
  9. 9. OpenText Confidential. ©2016 All Rights Reserved. 9 Content Suite 16 1. Remove User Experience as a barrier to adoption 2. Foster innovation with collaboration 3. Extend content creation and sharing outside the Enterprise without compromising control Personal Productivity redefines
  10. 10. OpenText Confidential. ©2016 All Rights Reserved. 10 New Features: OpenText™ Content Server 16 Smart UI: New Role-Based User Experience for Content Suite and xECM Perspective Manager: Simplifies Building New User Interfaces Integrated Collaboration: Activity Feeds, In-line Commenting, User Profiles Search Enhancements: Relevance, Performance, and Recent Items Improved Email Support: Email as a Content Server subtype, converstion ID
  11. 11. OpenText Confidential. ©2016 All Rights Reserved. 11  Role-based landing/browsing pages  Progressive disclosure  Embedded collaboration  Inline forms and metadata  Responsive design  Seamlessly extensible to other applications New User Experience for Content Suite and xECM Personal Productivity
  12. 12. OpenText Confidential. ©2016 All Rights Reserved. 12 Simplified User Experience via Project or Role-Based Views Personal Productivity Customizable, responsive, role or project-based views from desktop to mobile devices
  13. 13. OpenText Confidential. ©2016 All Rights Reserved. 13 Role-based Landing/Browse Pages Personal Productivity
  14. 14. OpenText Confidential. ©2016 All Rights Reserved. 14  Built using ActiveView  Allows GUI interface to build Content Server perspectives Perspective Manager to Customize Landing/Browse Pages Personal Productivity
  15. 15. OpenText Confidential. ©2016 All Rights Reserved. 15 Simplified User Experience Through Progressive Disclosure Personal Productivity Simplified Browse View design Upload single or multiple pieces of content using drag and drop or the Add menu
  16. 16. OpenText Confidential. ©2016 All Rights Reserved. 16 Simplified User Experience Through In-Line Action Bar Personal Productivity
  17. 17. OpenText Confidential. ©2016 All Rights Reserved. 17 Embedded Collaboration Commenting Favorites Activity Streams Personal Productivity
  18. 18. OpenText Confidential. ©2016 All Rights Reserved. 18 New Features: OpenText™ Content Intelligence 16 Enables rapid design and deployment of custom tiles/widgets to tailor the new Content Suite 16 Smart View user experience Enhanced REST API displays Content Suite Widgets & content in other web based systems Integrates data from other applications, such as SalesForce.com-based Charts/Graphs from OpenText Analytics
  19. 19. OpenText Confidential. ©2016 All Rights Reserved. 19 New Features: OpenText™ Tempo Box 16 Support for projects, cases, binders, and business workspaces Improved invitations with descriptions and custom messages Administration enhancements to reporting and internal/external sharing restrictions
  20. 20. OpenText Confidential. ©2016 All Rights Reserved. 20 Tempo Box New Features  Version 10.6.20 releasing with CS16  Bug fixes and improvements  Compatible with CS 10.5 and CS 16  Version 16 releasing June 2016  Compatible with CS 10.5 and CS 16  New mobile apps based on AppWorks 16  Enterprise enhancements including support for projects, cases, binders, and business workspaces  Improved invitations with descriptions and custom messages  Administration enhancements internal/external sharing restrictions Personal Productivity
  21. 21. OpenText Confidential. ©2016 All Rights Reserved. 21 New Features: OpenText™ Core Desktop Sync: Work offline on a synchronized local copy MS Outlook Integration: Work in Core directly from MS Outlook Versioning: Control files from initial draft through final version Metadata Profiles: Locate content and enforce corporate policies European Datacenter: Comply with regional data privacy regulations
  22. 22. OpenText Confidential. ©2016 All Rights Reserved. 22 Import Publish Personal Productivity Core > Content Server Integration
  23. 23. OpenText Confidential. ©2016 All Rights Reserved. 2323 Process Productivity Don’t make me file information in another application I need the right information at the right time to get my job done
  24. 24. OpenText Confidential. ©2016 All Rights Reserved. 2424  Makes business processes more effective through integration  Insures ECM adoption by extending ECM into lead applications  Metadata from Lead Application puts content in context  Backbone for unstructured content across value chains Process Productivity
  25. 25. A BETTER WAY TO WORK E TENDED to lead APPLICATIONS TCONTE to provide CONTENT in E PERIENCES and enable unique DIGITAL
  26. 26. OpenText Confidential. ©2016 All Rights Reserved. 26 Process Productivity: Combine Content with Context to Create Value! Content Documents • Financial documents • Quotations, Contracts • Invoices, etc. = Value Increased Productivity Better Engagement Business Insight Control (Compliance) Business Data • CRM & eCommerce • ERP & Supply Chain • HCM + Context Consistent – Relevant – Personal – Connected Digital Media • Product Collaterals • How to use videos, … Business Information Model • Business Objects • Business Object Relations
  27. 27. OpenText Confidential. ©2016 All Rights Reserved. 27 Harness developing market adoption of digital experience platforms X Business Application Integration Multiply the Value of your Content Digitize and automate information flows in context of business process Excellent integrations into the world- leading business applications
  28. 28. OpenText Confidential. ©2016 All Rights Reserved. 28 Better Process Productivity Content in Context: Across Business Applications Campaign & Lead Gen Opportunity & Quote Sales Order Engineering (Project) Production & Delivery Service Sales Order Campaign Lead Opportunity Contract Offer Production Order Quality Inspection Delivery Invoice Case Project Customer Product Quote Product Information Collaterals Leads Sheets Contract Product Specisfication Sales Order Order Confirmation Requirements Specification Enginering Drawings Project Documentation Detailed Specification Purchase Orders Material Requirements Quality Inspections Case / Problem Documentation Customer emails Solution Description OpenText Extended ECM
  29. 29. OpenText Confidential. ©2016 All Rights Reserved. 29 Content Suite 16 1. Double-down on Customers’ success with SAP 2. More and easier integrations 3. Connect structured to unstructured information to fuel business processes Process Productivity investing in
  30. 30. OpenText Confidential. ©2016 All Rights Reserved. 30 Connected Workspaces for Content Suite and xECM DATA CONTENT TASKS PEOPLE Connected Workspace Process Productivity A business workspace represents a meaningful entity in your organization, e.g. a customer, a sales opportunity, a legal matter, a project, or even a community of people with common interests.
  31. 31. OpenText Confidential. ©2016 All Rights Reserved. 31 New Product: OpenText ™ Extended ECM Platform Includes APIs, SDK, CMIS, and WebReports Integrate ECM to Any and All Lead Applications Create Role-Based Dashboards for Maximum User Efficiency Apply Metadata and Classification Automatically Expose ECM Content and Data in Lead Applications, or Vice Versa
  32. 32. OpenText Confidential. ©2016 All Rights Reserved. 32 New Product: OpenText ™ Extended ECM Platform  Improve process productivity  Achieve a single source of the truth  Maintain control with automatically applied metadata and classification
  33. 33. OpenText Confidential. ©2016 All Rights Reserved. 33 Your Information Backbone Network of Business Workspaces DATA CONTENT TASKS PEOPLE Customer Workspace DATA CONTENT TASKS PEOPLE Project Workspace D A T A CONTENT T A S K S P E O P LE Supplier Workspace D A T A CONTENT T A S K S P E O P LE PO Workspace DATA CONTENT TASKS PEOPLE Opportunity Workspace
  34. 34. OpenText Confidential. ©2016 All Rights Reserved. 34 Templates Based on Business Objects Folder and Metadata Templates specific to the object in the lead applications  Accounts  Products  Opportunities  Etc.
  35. 35. OpenText Confidential. ©2016 All Rights Reserved. 35 Leverage Workplace Templates for Consistency Limited taxonomy Role-based permissions Based on known business process
  36. 36. OpenText Confidential. ©2016 All Rights Reserved. 36 New Features: Extended ECM for SAP ® Now Includes Brava! Viewer Integrate ECM into New Fiori UI Supports HANA as a Database Enhanced Business Workspace in SAPGUI Simplified Business Workspace Configuration Enterprise Managed Services
  37. 37. OpenText Confidential. ©2016 All Rights Reserved. 37 Fiori® Apps with extended workspace Process Productivity Content Enriched Process Applications
  38. 38. OpenText Confidential. ©2016 All Rights Reserved. 38 New Features: Business Center for SAP ® Solutions 16 Released and Qualified by SAP for SAP S/4HANA Improved SAP Fiori User Experience Analytic Framework for OOTB and Custom Key Performance Indicators Imaging: Brava! View for SAP Solutions Integrated Support for Digital Mailroom Scenarios Business Center Capture innovations
  39. 39. OpenText Confidential. ©2016 All Rights Reserved. 39 New Product: Extended ECM for SuccessFactors ® Improve Hire to Retire Processes and Service Levels with 360° View of Employee Improve Document Collaboration Through Employee Self-Service within the SFSF Workflows Improve Employee Engagement with Personalized Communications Manage Other HR-related Content (Recruiting, Succession Planning, Contingent Workforce…) Improve Compliance with Full Records Management of Employees’ Digital Files
  40. 40. OpenText Confidential. ©2016 All Rights Reserved. 40 Overview: Extended ECM for SuccessFactors ®  Improve Hire to Retire Processes and Service Levels  Access all HR related content within SFSF UI  Create employee communications within SFSF workflow  Full records mgmt. for employees’ digital files
  41. 41. OpenText Confidential. ©2016 All Rights Reserved. 41 New Product: Extended ECM for Salesforce® Content in Context = Content in Action Increased Ease and Accuracy with Customer Engagement Connected Workspaces as Information Backbone Integration into Multiple Ecosystems – CRM, ERP, ... Increased User Adoption and Success with Preferred UI
  42. 42. OpenText Confidential. ©2016 All Rights Reserved. 42 New Product: OpenText Extended ECM for Salesforce Enterprise Information Management (EIM) = Information-fueled Business Processes  Connects content with business processes in Salesforce: Marketing, Sales, Service  Provides Business Workspaces for managing content in business context  Ties Salesforce with backend processes in SAP and Oracle (HR, Production, Finance) Production & Logistics Human Resources Finance Marketing Sales Customer Service + EIM Deep Integration with Salesforce
  43. 43. OpenText Confidential. ©2016 All Rights Reserved. 43 Process Productivity Content Enriched Process Applications Salesforce with extended workspace
  44. 44. OpenText Confidential. ©2016 All Rights Reserved. 44 Leverage Integration for Metadata Account Workspace: An account workspace is auto-created for the Salesforce account Account Details are synchronized as metadata
  45. 45. OpenText Confidential. ©2016 All Rights Reserved. 45 New Features: OpenText™ Extended ECM for Microsoft® SharePoint® Remove information silos to reduce data volumes Improve team productivity and effectiveness Enforce corporate governance and legal compliance policies on SharePoint content Minimize delays and disruption caused by missing or inaccessible documentation Reduce storage and information discovery costs Control proliferation of Microsoft SharePoint content
  46. 46. OpenText Confidential. ©2016 All Rights Reserved. 46 Overview: OpenText™ Extended ECM for Microsoft® SharePoint®  Connect SharePoint Online to mission-critical processes  Integrate SharePoint work streams and content into ERP, CRM and other critical processes  A 360-degree view into structured and unstructured content SAP master data for business object
  47. 47. OpenText Confidential. ©2016 All Rights Reserved. 47 Process Productivity Content Enriched Process Applications SharePoint with extended workspace
  48. 48. OpenText Confidential. ©2016 All Rights Reserved. 48 New Features: OpenText™ Application Governance and Archiving for Microsoft ® SharePoint ® Archive content automatically or interactively Accelerate and manage the rollout of SharePoint sites Deploy sites with built-in compliance Extend records management policies to SharePoint Manage paper and other physical objects from within SharePoint Simplify management of archived content
  49. 49. OpenText Confidential. ©2016 All Rights Reserved. 49 Overview: OpenText™ Compliance & Productivity Bundle for Microsoft® Office 365™  Holistic approach to information governance, archiving and productivity for Office 365 users
  50. 50. OpenText Confidential. ©2016 All Rights Reserved. 50 Content Server and Extended ECM add-ins for Office 365  Discover, access, and work with Enterprise content  Supporting Office 365 Sites and SharePoint 2016  Integrating with Content Server 16 and Extended ECM 16  Supports different perspectives on content (full screen + web parts)
  51. 51. OpenText Confidential. ©2016 All Rights Reserved. 51 Extended ECM Workspaces in Office 365 (full-screen) Return to Office 365
  52. 52. OpenText Confidential. ©2016 All Rights Reserved. 52  Keep tabs on OneDrive for Business  eDiscovery purposes  High-risk individuals or groups  Employees leaving organization  Fully automated  Configured for individual user or AD group or everyone  Incremental archiving of new versions  Replicates folder structures, maps metadata Control Archiving and Compliance for OneDrive for Business
  53. 53. OpenText Confidential. ©2016 All Rights Reserved. 53 New Features: OpenText™ Enterprise Connect Now Delivered with Content Server Quick and Easy Filing of Email Via Outlook Quick Steps Improved Usability: Context Menu and Actions, Save As, Microsoft Office Ribbon Context Menu Designer
  54. 54. OpenText Confidential. ©2016 All Rights Reserved. 54 Edit with Enterprise Connect
  55. 55. OpenText Confidential. ©2016 All Rights Reserved. 5555 Control Process Productivity Personal Productivity • Majority of the business records of the organization • Many records are case-based • Classified through inheritance using templates • Critical to the line of business • Riskiest and Costliest Content • Automated capture and management outside of lead application • Automate or facilitate classification for retention purposes • Search, hold and export critical • Critical for government and highly regulated industries
  56. 56. OpenText Confidential. ©2016 All Rights Reserved. 56 Just Say No To Enterprise Taxonomy  Folders are too deep  Permissions are too rigid  Metadata is difficult to apply  Collaboration is stilted  Organizations change
  57. 57. OpenText Confidential. ©2016 All Rights Reserved. 57 Content Suite 16 1. Reduce the risk in Personal Productivity 2. Address the new-world issues of privacy & security Control investing in
  58. 58. OpenText Confidential. ©2016 All Rights Reserved. 58 Leverage Templates for Classification Apply Classification thorough inheritance Metadata integration updates trigger events
  59. 59. OpenText Confidential. ©2016 All Rights Reserved. 59  Search for objects with specific patterns, such as a credit card number  Apply metadata and classifications on results for security  Combine with Brava! For masking Control Personally Identifiable Information
  60. 60. OpenText Confidential. ©2016 All Rights Reserved. 60 New Features: OpenText™ Records Management 16 Simplified User Experience: Integrating RM metadata with a new Content Server Smart UI Enhanced Security & Compliance: Security clearance levels and supplemental markings required Dispositioning Features: New, advanced review options with workflow Enhanced Dashboard: Physical Objects Dashboard & Physical Objects improvements Enhanced Administration: Additional Audit, Transport and Export features
  61. 61. OpenText Confidential. ©2016 All Rights Reserved. 61 Overview: OpenText™ Records Management 16 OpenText Records Management provides records management capabilities that manage and govern the lifecycle of important electronic and physical information  Enables compliance  Enhances corporate accountability  Ensures the preservation of critical content  Dashboards for quick visualization
  62. 62. OpenText Confidential. ©2016 All Rights Reserved. 62 19 years of DoD 5015.02 Certification history  Perpetual Certification  Records Management  Application Governance & Archiving for Microsoft ® SharePoint  Extended ECM for SAP Solutions  FOIA/PA - June 2014
  63. 63. OpenText Confidential. ©2015 All Rights Reserved. 6363 Records Series Identifier (RSI) ▪ RSIs dictate how long corporate information is retained ▪ Disposition time or event based
  64. 64. OpenText Confidential. ©2015 All Rights Reserved. 6464 More Auditing and Destruction Log Metadata
  65. 65. OpenText Confidential. ©2016 All Rights Reserved. 65 New Features: OpenText™ Archive Center 16 Reliability & Availability: Based on proven Archive Server technology Active-active cluster: High availability with minimum downtime High Volume Ingestion: CMIS pipeline, e.g. for legacy content Streamlined Services: Stand-alone archiving services for CMIS, file share, email Future Ready: Door opener for ECM Suite
  66. 66. OpenText Confidential. ©2016 All Rights Reserved. 66 Overview: OpenText™ Archive Center 16 OpenText Archive Center is a highly scalable, multi-tenant archive helping organizations manage the explosion of structured and unstructured data (e.g. legacy content, compliant data, email and files) while ensuring it is cost effectively and securely stored in the cloud, on premise or as a hybrid solution  Manage the lifecycle of content from capture through to long-term retention and disposition  Backbone to 30+ OpenText Enterprise Information Management integrations
  67. 67. OpenText Confidential. ©2016 All Rights Reserved. 67 New Features: OpenText™ Auto-Classification 16 Classification Engine: Extended Service Oriented Architecture for end-to-end scalability Multiple Classifications: on-going classification processes can run simultaneously ECM Integration: Certified for InfoFusion 16, Content Server 16, Records Management 16 Targeted Classifications: Classification process filters document queue by location/file type
  68. 68. OpenText Confidential. ©2016 All Rights Reserved. 68 Overview: OpenText™ Auto-Classification 16 OpenText’s Auto-Classification solution combines industry-leading records management with cutting edge semantic capabilities providing transparent and defensible classification of enterprise content  Reduces litigation risk, storage and eDiscovery costs  Improves compliance, security, responsiveness and user productivity  Automates the classification of content in OpenText Content Server  Ability to define classification rules using keywords or metadata
  69. 69. OpenText Confidential. ©2016 All Rights Reserved. 69 New Features: OpenText™ Brava! for Content Server 16 Enhanced annotation tools in the HTML client New Splunk®-based administration console View and annotate video clips; publish and store individual frames View DWF exports of Revit files with 2D BIM metadata
  70. 70. OpenText Confidential. ©2016 All Rights Reserved. 70 New Features: OpenText™ E-Mail Monitoring 16 Expanded Support: Added support for Archive Server storage tiers Productivity Enhancements: Interval for automatic folder cleanup via registry settings Admin Improvements: Allows for bulk updating of Content Server user information Enhanced De-duplication: verifies the email is a valid via Archive Server reference Content Server Configuration: Checkbox enables shared configuration across all services
  71. 71. OpenText Confidential. ©2016 All Rights Reserved. 71 New Features: OpenText™ E-Mail Management 16 Platform Support: Several new platforms supported Compatibility: Support for several OpenText products added Improved User Experience: Added several UI enhancements to improve productivity OWA Classifications: Management App allows interactive classification via browser O365 Management: Several enhancements and features added to management of O365
  72. 72. OpenText Confidential. ©2016 All Rights Reserved. 72 New Features: OpenText™ Engineering Document Management CS16 Persona Based dashboard for Document Control Managers Connected Workspaces Support / Improved Integration with Extended ECM / SAP Plant Maintenance Simplifications in key engineering work processes will accelerate jobs to be done / goals. A new Background Agent will enable offloading of batch tasks from the interface so that users can move onto other jobs Enhancements for EPC Project Use Cases: Numerous changes that improve solution fit to EPC projects
  73. 73. OpenText Confidential. ©2016 All Rights Reserved. 73 New Features: OpenText™ Imaging Enterprise Scan Browser based scanning Use Content Server Workflow to Extend Document Upload Completeness Control and Logging Supports Transport Scenarios Watermark Imprint
  74. 74. OpenText Confidential. ©2016 All Rights Reserved. 74 New Features: OpenText™ Regulated Information Management OTDS Integration includes a new Electronic Signatures Signing Password policy page for Administrators to define a signing password policy for signing authorities. A new Signing Password Expiration agent will notify signing authorities when their signing password is about to expire. The Signing Password tab of the Content Server user settings now informs a signing authority of the current state of their signing password, and offers an opportunity to provide a new signing password.. System Reports (Sysreports) now include the number of signing users in the environment to help administrators maintain Electronic Signatures license compliance. Improved Patching of Regulated Environments - Appligent licence keys have now been separated into their own elements within the Electronic Signatures code, allowing for surgical patching.
  75. 75. OpenText Confidential. ©2016 All Rights Reserved. 75 Flexible Deployment Options Delivering required integration and governance for ECM with • Salesforce - New! • Success Factors - New! • Office 365 • Google Cloud operational efficiencies with on-premises flexibility and configurability • Standard ECM packages with service levels - New! • Microsoft Azure Certifications - New! • Process Suite Platform • Experience Suite SaaS and PaaS for flexibility, agility and scale • Archive Center - New! • Core • Communications Center CRM • Media Management Cloud Edition • Procurement Performance Management Application OpenText Cloud & Managed Services Managed ServicesHybrid Cloud
  76. 76. OpenText Confidential. ©2016 All Rights Reserved. 76 Managed Cloud Services for ECM Cloud operational efficiencies with on- premises flexibility and configurability • Standard ECM packages with service level Leverage the CloudIntegrate the Cloud ECM in a hybrid cloud environment Integration and governance required • SalesForce • Success Factors • Office 365 • Google Embrace the Cloud SaaS Applications for ECM Standardized ECM processes and services for the flexibility, agility and scale of the OpenText Cloud • Archive Center • Core • PowerDocs Cloud Innovations Content Suite 16
  77. 77. OpenText Confidential. ©2016 All Rights Reserved. 77 Seeing 16 out of the box, it's like you guys read my mind and did my job for me! Ethan Duty Web Applications Developer | Bank of America
  78. 78. OpenText Confidential. ©2016 All Rights Reserved. 78 I manage five generations of work styles; it’s very difficult to configure a system that accounts for all. Now we’ll be able to let people create their own user experience. That’s amazing! Angela Fares EIM Project Manager | BNSF Railway
  79. 79. OpenText Confidential. ©2016 All Rights Reserved. 79 The Salesforce integration is pretty cool stuff! Glen Zagorski IT Manager | Ortho Clinical Diagnostics
  80. 80. OpenText Confidential. ©2016 All Rights Reserved. 80 Enterprise customers were not willing to go to the cloud for a long time, now they’re gone. Peter Lalonde GM Enterprise | Apprento
  81. 81. OpenText Confidential. ©2016 All Rights Reserved. 81 Colleen MacNaughton Corporate Content Management Team Lead | City of Calgary We have a complicated disposition review process. We’ve been talking to the Product Team for a little while and it was fantastic to see some of the things we’ve highlighted coming into this new release.
  82. 82. OpenText Confidential. ©2016 All Rights Reserved. 82 www.opentext.com twitter.com/OpenTextECM linkedin.com/company/opentext Learn More About R16 www.opentext.com/16 Rethink ECM www.opentext.com/campaigns/ecm

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OpenText™ Content Suite 16 is a new way to think about Enterprise Content Management (ECM); a new way to build the foundation for Digital Transformation and drive collaboration, competitive advantage, and customer service across the enterprise. Content Suite is all about the end user and Personal Productivity, with simple, intuitive tools and experiences that let people engage and work the way they want. Process Productivity has never been so well-connected. Content Suite bridges the silos and communication gaps that have isolated lead applications and hindered back-office efficiency. It’s all supported by new levels of industry-leading OpenText Control, the transparent, automated application of full governance and security to more structured and unstructured information than ever before. More: http://www.opentext.com/what-we-do/create-a-better-way-to-work/opentext-content-suite-16

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