Pomodoro Technique
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A summary of the pomodoro technique I present to clients.
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Pomodoro Technique
- 1. Code Genesys builds high-performing organizations and teams by helping them identify “signals” over “noise”, and using that insight to drive better business outcomes through improved process management and engineering practices. Code Genesys LLC, South Portland, Maine info@codegenesys.com http://codegenesys.com +1 508-603-1400 Focus – Rest – Repeat Deliver effectively during your workday
- 2. Do yourself a favour Unum is giving you permission to do this? Policy for meetings 30 minute meetings should finish 5 minutes earlier 60 minute meetings should finish 10 minutes earlier Should have an agenda Create one at the start if it doesn’t exist
- 3. Try it out Before How do you feel now? What’s the quality like now? Run the Experiment After Check how do you feel? What’s the quality like now? How’s the throughput?
- 4. Try this out It’s called The Pomodoro Technique A technique you can apply to your everyday work
- 5. Goals - Objectives Effort Required Interruptions – Minimization Estimate Effort Time Table Improvements
- 6. Common Issues Anxiety Procrastination Feelings of Inadequacy Focus Motivation Determination How Long? How to Improve? Complexity
- 7. Road to Effective Time Use Seeing Time Differently Use the Mind to our Advantage Simple Tools not Complex Ones Increments to Objectives
- 8. Making a Start 30 minutes – 25 minutes doing, 5 minutes resting Keep it Atomic – Indivisible, Interruption Void It You must stop at 25 (or up to 45) minutes Your Brain will appreciate it
- 9. Taking a Break Don’t do anything associated with the work Take a Walk, Share a Joke Avoid Mental Exertion – mind needs time to assimilate Restart the Pomodoro After 4 Pomodoros take a longer break – avoid complex tasks so the mind can integrate
- 10. Focus – Rest – Repeat – Till Done Pomodoro (Focus, Rest) until task is complete (Repeat – Till Done) Move to next task/card Time Left – take advantage to revise Ok to Cancel If it was completed in previous Using a Task/Kanban Board – record Pomodoros on that
- 11. Make Recordings, Room for Improvement Visualize the Issues Reserve a Pomodoro for Improving BTW can use a Pomodoro in Pairs/Teams – Avoid Comparing though
- 12. Interruptions
- 13. Internal Interruptions What we do to avoid doing the work Or Interferes with our Concentration
- 14. Internal Interruptions – Dealing with them Observe – Visualize – Accept – Schedule Make the Interruption Wait Giving in – Voids the Pomodoro
- 15. External Interruptions External; so They will involve Communication
- 16. External Interruptions They will involve Communication Can still make it wait Turn Off Notifications Politely say you’re busy “In a Pomodoro” Inform, Negotiate, Schedule a Call Back Log the interruption Void at the Last Resort
- 17. Set aside a Pomodoro or Two You can deal with the interruptions there Delay can make interruptions disappear Target to reduce them as people respect the Pomodoro Logging Interruptions helps with better Estimates
- 18. Try it out Before How do you feel now? What’s the quality like now? Run the Experiment After Check how do you feel? What’s the quality like now? How’s the throughput?
- 19. Advantages to Completing Work Avoids the Zeigarnik effect Avoids Multitasking Lead Times Improve More Gets Done Quality Improves Healthier Anything else?
- 20. Go to the Source
Editor's Notes
- Jus an introduction
- First up - If there one thing to take away from the presentation, at least try this out. Encourage others to have a go.
- Why? Your brain will appreciate the disconnection from the work. Assimilation of information Health Benefits
- Do you feel like you achive this without this structure? Do you succeed some days, other days you don’t?
- Remember to stop after 4 Pomodoros for a longer break
- Maybe we fear not being able to finish it
- The feeling – e.g. gotta call someone Unplanned – Mark it as something to do and it’s unplanned, a plan to get to it and date Mark urgency – later on we realize some are not that urgent Be quick and then; Interruptions that wait can often go away
- Keep it short
- Anyone in meetings most of the day have a flying start, use the Unum Policy Would it make sense to break up longer meetings?
- Completing work means your mind is not thinking about incomplete tasks