What do they have in common?
• business meeting
• courtroom presentation
• military briefing
• college lecture

Effective Power
Point Presentation

•Why do we use power
point presentation?

Power point presentation
• Helps communicate
our ideas in an oral
presentation

Some facts
• 94% of 300 professionals in a survey used
power point
• Microsoft: 30 million power point are
given every day

Advantages of using power point
•employ all kinds of visual aids
•can incorporate text, picture,
charts, graphs, sound, video

Disadvantages of using power point
•dominates the presentation: mismanagement
of the speaker
•“the fancier the presentation, the less valuable
the ideas being presentation”

Disadvantages of using power point
•handles the responsibility to produce a good
speech magically
•responsible for illustrating all the points in the
talk

In planning to use the
Power Point presentation
• Ask the questions: why? how? when?
• It should enhance in presenting your
ideas.

Formatting Power
Point Slides

Aspects of Powerpoint Slides
•Color
•Text
•Font
•Images
•Space
•Animation

Color
• stick to limited number of colors
• background : unifies the ideas
• foreground, background

• Use keywords, phrases, few
sentences, images, visual
information
• 6x6 rule
Text

Effective Listeners
• Overlook stylistic differences and focus on
the speaker’s message
• Make distinctions between main points and
supporting details
• Look for opportunities to learn

Commentary3
• In order to investigate the hypothesis that 8-year old boys are more aggressive
than 8-year old girls, 8-year old children were observed playing in schoolyards and
incidents of certain aggressive behaviors were recorded. 2)It was assumed that
aggressive behavior consisted of the following: i) pushing, ii) kicking and hitting, iii)
cursing, and iv) chasing. 3)As can be seen from the table above, the average 8-
year old boy was more aggressive than the 8-year old girls. 4)Chasing was the one
behavior that was more pronounced for the girls. 5)This result, however, does not
disprove the theory since chasing seems to be a less aggressive behavior than the
other behaviors that were tested. 6The 8-year old boys got more involved with
the more aggressive behavior, which is kicking/hitting, much more than the 8-
year old girls.

• clear and easy to read
• avoid using all caps
Font

• do not use more than two
font in a slide
• use same font in all slides
Font

• title and major headings 44-46
size
• subheads and other texts 32-24
size
Font

• Monotype Corsiva
• Old English Text
• Times New Roman
• Engravers mt
Serif Fonts
-with rounded edges/ with tails on the edges of
the letters

• Arial
• Calibri (Body)
• Verdana
• Kozuka Gothic Pro
Sans Serif Font
-with straight edges on letters

Images

Effective Listeners
• Make frequent eye
contact with the
speaker (depending
on the culture)

• Size
• Resolution
• Simplicity and clarity of graphs
• Titles of charts, graphs
• Copyright information
Guidelines in adding Images

•strive for visual balance
Space

• Created Apple
• February 24, 1955 –
October 5, 2011
• American entrepreneur
Steve
Jobs

• American entrepreneur
• Created Apple
• February 24, 1955 –
October 5, 2011
Steve Jobs

• way the objects enters and leaves
the slide
• animation should help you
communicate your ideas
Animation

Let us evaluate
the following
slides! 

I enjoy watching movies with my family, ___ I always buy
DVDs during the week end. My brother likes horror film,
___ he is always frightened by what he sees. I should
watch DVDs with my siblings, ___ they let me do the
house hold chores all day long. My favourite is light
romance, ___ they do not depress me. Next week, I will
buy another movie, ____ I will also write reviews about
it.
(F-A-N-B-O-Y-S)

NONVERBAL
EXPRESSION
Eye Contact
Personal Appearance
Facial Expression
Gestures

Participate Actively

• Volume
• Enunciation
• Fluency
• Vocal Variety
Vocal Aspects of Presentation

7. Never just read the slide
This is the thing that annoys more people about
PowerPoint presentations than anything else.
It is boring!
Keep something back!

1. Keep the points simple
• If it is a book or report look for the contents page. Identify
any chapters that you think maybe of particular relevance and
focus on them. Again start from the introduction or the
conclusions. You can find your way through a chapter or
section by using the subheadings.
• Use the contents page
• Start with introductions and conclusions
• Use subheadings

Let us Review!
• Give one Guideline in making a power
point presentation and discuss it briefly?
• How important is a power point
presentation in the corporate world?

References
• Lucas, S. E. (2009). The Art of Public Speaking.
(10th ed.) New York: McGraw-Hill Companies, Inc.
• Pearson, J. et.al. (2008).Human Communication.
(3rd ed.) New York: McGraw-Hill Companies, Inc.
• Singh, S. (2006). How to Make Effective
Presentation. Retrieved from
http://www.slideshare.net/satyajeet_02/how-to-
make-effective-presentation