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Effective powerpoint presentation

  1. What do they have in common? • business meeting • courtroom presentation • military briefing • college lecture
  2. Effective Power Point Presentation
  3. •Why do we use power point presentation?
  4. Power point presentation • Helps communicate our ideas in an oral presentation
  5. Some facts • 94% of 300 professionals in a survey used power point • Microsoft: 30 million power point are given every day
  6. Advantages of using power point •employ all kinds of visual aids •can incorporate text, picture, charts, graphs, sound, video
  7. Disadvantages of using power point •dominates the presentation: mismanagement of the speaker •“the fancier the presentation, the less valuable the ideas being presentation”
  8. Disadvantages of using power point •handles the responsibility to produce a good speech magically •responsible for illustrating all the points in the talk
  9. In planning to use the Power Point presentation • Ask the questions: why? how? when? • It should enhance in presenting your ideas.
  10. Formatting Power Point Slides
  11. Aspects of Powerpoint Slides •Color •Text •Font •Images •Space •Animation
  12. Color • stick to limited number of colors • background : unifies the ideas • foreground, background
  13. • Use keywords, phrases, few sentences, images, visual information • 6x6 rule Text
  14. Effective Listeners • Overlook stylistic differences and focus on the speaker’s message • Make distinctions between main points and supporting details • Look for opportunities to learn
  15. Commentary3 • In order to investigate the hypothesis that 8-year old boys are more aggressive than 8-year old girls, 8-year old children were observed playing in schoolyards and incidents of certain aggressive behaviors were recorded. 2)It was assumed that aggressive behavior consisted of the following: i) pushing, ii) kicking and hitting, iii) cursing, and iv) chasing. 3)As can be seen from the table above, the average 8- year old boy was more aggressive than the 8-year old girls. 4)Chasing was the one behavior that was more pronounced for the girls. 5)This result, however, does not disprove the theory since chasing seems to be a less aggressive behavior than the other behaviors that were tested. 6The 8-year old boys got more involved with the more aggressive behavior, which is kicking/hitting, much more than the 8- year old girls.
  16. • clear and easy to read • avoid using all caps Font
  17. • do not use more than two font in a slide • use same font in all slides Font
  18. • title and major headings 44-46 size • subheads and other texts 32-24 size Font
  19. • Monotype Corsiva • Old English Text • Times New Roman • Engravers mt Serif Fonts -with rounded edges/ with tails on the edges of the letters
  20. • Arial • Calibri (Body) • Verdana • Kozuka Gothic Pro Sans Serif Font -with straight edges on letters
  21. Images
  22. Effective Listeners • Make frequent eye contact with the speaker (depending on the culture)
  23. • Size • Resolution • Simplicity and clarity of graphs • Titles of charts, graphs • Copyright information Guidelines in adding Images
  24. •strive for visual balance Space
  25. • Created Apple • February 24, 1955 – October 5, 2011 • American entrepreneur Steve Jobs
  26. • American entrepreneur • Created Apple • February 24, 1955 – October 5, 2011 Steve Jobs
  27. • way the objects enters and leaves the slide • animation should help you communicate your ideas Animation
  28. Let us evaluate the following slides! 
  29. I enjoy watching movies with my family, ___ I always buy DVDs during the week end. My brother likes horror film, ___ he is always frightened by what he sees. I should watch DVDs with my siblings, ___ they let me do the house hold chores all day long. My favourite is light romance, ___ they do not depress me. Next week, I will buy another movie, ____ I will also write reviews about it. (F-A-N-B-O-Y-S)
  30. NONVERBAL EXPRESSION Eye Contact Personal Appearance Facial Expression Gestures
  31. Participate Actively
  32. • Volume • Enunciation • Fluency • Vocal Variety Vocal Aspects of Presentation
  33. 7. Never just read the slide This is the thing that annoys more people about PowerPoint presentations than anything else. It is boring! Keep something back!
  34. 1. Keep the points simple • If it is a book or report look for the contents page. Identify any chapters that you think maybe of particular relevance and focus on them. Again start from the introduction or the conclusions. You can find your way through a chapter or section by using the subheadings. • Use the contents page • Start with introductions and conclusions • Use subheadings
  35. Let us Review! • Give one Guideline in making a power point presentation and discuss it briefly? • How important is a power point presentation in the corporate world?
  36. References • Lucas, S. E. (2009). The Art of Public Speaking. (10th ed.) New York: McGraw-Hill Companies, Inc. • Pearson, J. (2008).Human Communication. (3rd ed.) New York: McGraw-Hill Companies, Inc. • Singh, S. (2006). How to Make Effective Presentation. Retrieved from make-effective-presentation