1. Microsoft PowerPoint
Class 3
Adding Sound, Changing the Master Slide,
Creating Multiple Slides,
Using Views, Manipulating Backgrounds
7/26/2011 1

2. Microsoft PowerPoint
How to start PowerPoint?
1. Click Start
2. Click Programs
3. Click Microsoft PowerPoint
OR
1. Click Start
2. Click Programs
3. Click Microsoft Office
4. Click Microsoft PowerPoint
OR
Double Click on PowerPoint icon
on desktop
2

3. Master Slide
Master Slide - When you create a
master slide, all other slides you make
in the presentation will have the same
attributes as the master slide.
For example:
If you chose Arial as your font
and Bold as your font style,
then when you create a new
slide, the new slide will
automatically have Arial as the
font and Bold as the font style.
This way you won’t have to keep
changing the attributes of each new
slide you create
3

4. Changing the Master Slide
1. Click View
2. Click Master
3. Click Slide Master
(see picture to the right)
4. Click on Click to edit Master title
style. Now the title is highlighted in
black.
5. At the top of the screen, see where it
says Arial, click the down arrow to
the right of Arial.
6. Scroll down and click Impact
4

5. Changing the Master Slide
7. Change the size of font to 40 by clicking the
down arrow to the right of where it says 44 and
then clicking on 40
8. Click the B to turn on Bold to the right of where
you changed the font size. (see picture to the
middle right)
9. Click in the box that has the text Click to edit
Master text styles, second level, third level and
so on.
10. Highlight all of the levels (see picture to the middle
right)
11. Click on the bullets shortcut to turn off bullets
(see picture third from the bottom) (you should see the
little dots disappear to left of each line)
12. Click on the font size and click on 20 to change
the font size to 18.
13. On the little Slide Master View menu (see picture
second from the bottom) Roll your mouse over the
options and click on Preserve Master
14. Click Close Master View on the little menu
(see picture on bottom right)
5

6. Creating a Small
Presentation
1. In the top textbox: where it says
Click to add title
Type: Buck Rogers Space
Equipment
2. Click bottom textbox: where it
says: Click to add text
Type: Profits and Losses for the
years 2123 – 2124
(see picture on right)
6

7. Creating a New Slide and
Picking a New Layout
Creating a new slide
There are two ways
1. Click Insert
2. Click New Slide
OR
Holding down Ctrl key and then pressing the
letter M on the keyboard
Choosing a new layout
1. On the right hand side of your screen,
scroll down until you find the Other
Layouts section
(it has text on one side and a bar graph on the
right that is circled)
2. Double click on the Layout as seen on
the picture on the bottom right.
3. The bottom right picture shows you how
your layout should look.
7

8. Creating Slide #2 cont.
1. In the top textbox: where it says Click to add
title
Type: Profits and Losses
2. In the left textbox: where it says Click to add
text
Type: Highlights
3. Press Enter twice
4. Type: Space suits took a dramatic leap in
profit due to fad of meteorite surfing in the
summer
5. Press Enter Twice
6. Type: Laser Guns - continue to have a
consistent profit
7. Press Enter Twice
8. Type: Jet Packs - continue to have a steady
profit
8

9. Creating Slide #2 with graph
1. Double on the little graph above
“Double click to add chart”
2. Click in square where it says “East” on
the spreadsheet (see picture to the top right)
Your text will overlay East so you can just start typing
3. Type: Space Suits
4. Click in the square on the spreadsheet
where it says “West”
5. Type: Laser Guns
6. Click in the square on the spreadsheet
where it says “North”
7. Type: Jet Packs
8. Click anywhere outside of the little
spreadsheet
9

10. Animating Slide #2
1. Click on left textbox (where the word
Highlights is located) You need the
gray box to appear around the text
2. Click Slide Show (on menu at top of
screen)
3. Click Custom Animation
4. Add Effect
5. Click Entrance
6. Click Fly In
7. Click Play at the bottom right
10

11. Creating Slide #3
1. Click on Insert off the top menu
2. Click new slide
3. On the right side of your screen, scroll down until you find the section
called Other Layouts
4. Double click on the layout that has the text to the left and clip art on
the right (see picture middle right)
5. In the top textbox: where it says Click to add Title
6. Type: Future Goals
7. Click the left textbox: where it says Click to add text
8. Type: Promote meteorite surfing by advertisements on billboards
and television to increase sales of Space Suits by 25%
9. Press Enter twice
10. Type: Increase production of
Laser Guns by 25%
9. Press Enter twice
10. Type: Increase sales of Jet Packs by 15%
11

12. Adding Clip Art to the Slide
1. Double Click on the icon above
“Double click to add clip art”
2. Type in the word SPACE in the
search box
3. Click Go or press Enter
4. Click on the picture of your
choice
5. Click OK on the bottom of the
pop-up.
12

13. Animating Slide #3
1. Click on left textbox (where the words
Promote Meteorite are located)
2. Click Slide Show (on menu at top of
screen)
3. Click Custom Animation
4. Click Add Effect
5. Click Entrance
6. Click Checkerboard
7. Click Play at the bottom right corner
13

14. Adding Sound
Only the black computers have sound, so if you are working
on a beige computer stand behind someone who
has a black one.
1. Click Insert
2. Movies and Sounds
3. Click Sound from Clip Organizer
4. Look to the far right side of your screen.
5. Type: Space in the search box at the top.
6. Click Go
7. Double Click on the Space Bu…
8. Click on Automatically on the pop-up
9. Click the green back button above where you typed Space
until you get to the menu that has Play at the bottom
10. Click Slideshow at the bottom right and keep clicking until
you get the black screen.
11. Click again to exit the spreadsheet.
Fun huh? Let’s do more, continue to the next page
14

15. Playing with
Sound on Your Slide
1. Click on Insert
2. Click on Movies and Sounds
3. Click on Sound from Clip Organizer
4. Place your mouse arrow on a sound you want
5. Click on the gray down arrow on the right
6. Click on Preview/Properties off the bottom of the menu
7. Click stop button (circled in picture to the bottom right)
8. Click Close on the bottom right corner
9. Try a different sound and follow steps 4-8
15

16. Views: Slide
This is view that we first learned,
this view is of only one slide at a
time, in edit mode.
1. Click View
2. Click Normal (top of menu)
OR
1. Click Slide shortcut button at
bottom left of the screen
(see picture to the bottom right)
16

17. Views: Slide Sorter
Slide sorter allows you to see all
the slides in a miniature layout.
Here you can layout your slides and
change the order of the slides
1. Click View
2. Click Slide Sorter
OR
1. Click Slide Sorter shortcut button at
the bottom of the screen
Looks like the picture to the bottom right
17

18. Views: Slide Sorter Cont.
You can drag the slides to be in a
different order.
1. Place your mouse arrow on slide
number 2.
2. Hold down left mouse button while
you drag the slide to the end of the
slides.
3. You will see a tiny square by your
mouse arrow. When you move your
mouse arrow after the last slide, let
go of the mouse.
4. Slide number 2 will be at the end.
(see picture to the right)
18

19. Slide Sorter: Adding and
Deleting Slides
Create a new slide
• Click on Insert
• Click on New Slide
Delete the new slide
• Click on the new blank slide you
want to delete
• Click delete on your keyboard
19

20. Views: Slideshow
To start the slideshow view
One of two ways
1. Click the first slide (the slideshow starts
with whatever slide is selected.)
2. Click View
3. Click Slideshow
Or
1. Click the slideshow shortcut icon at the
bottom of your screen
(see picture bottom right)
To get out of Slideshow, click your mouse
until all slides are displayed and you get to
the black screen click one more time to exit
Or
right click (brings up a menu) and click the
“end show” option 20

21. Backgrounds
You can change the background
colors to many different colors,
patterns, shadings and many more.
The backgrounds make your
presentation more interesting, and
compliment your text.
Professional presenters often
recommend using the same
background throughout the
presentation.
But for informal presentations, you
can use as many colors as you
want.
21

22. Changing Backgrounds
First we have to select the slide we want
to change
1. Double Click the first slide
(you should see the first slide with Buck
Rogers Space Equipment on it and it
should be in normal view (large))
2. Click Format at the top of screen (same
menu that File is on)
3. Roll the mouse down to the bottom of
your menu to expand it.
4. Click Background…
(see picture to the right)
22

23. Changing Backgrounds
1. Click the drop down arrow underneath the
picture
(see picture to the right)
2. Click Fill Effects (on the bottom of window)
3. Click the white dot by Two colors
(should by a black dot in the white circle
after you click on it) (See picture to the
bottom right, the area is circled)
4. Click the drop down arrow underneath
Color 1: (see picture to the bottom right)
5. Click More Colors (see picture to the
bottom right)
23

24. Changing Backgrounds
Cont.
6. Click the blue of your choice
(see picture to the top right)
7. Click OK in the top right corner
8. Click the drop down arrow
underneath Color 2:
9. Click white square off the menu (see
picture to the bottom right)
continue to next page
24

25. Changing Backgrounds
Cont.
10. You can change the shading styles and
see the sample of what it will look like
underneath Shading Style
11. Click each of the white circles (see
picture to the right) to the left of Horizontal,
Vertical, Diagonal Up and Diagonal
Down..etc. and look to your right to see what
the slide will look like.
underneath Variants (its just to the right the
shading styles)
12. You can also click the blue and white
squares to the right (see picture to right)
25

26. Changing Backgrounds
13. Under Shading Styles
Cont.
choose “From title” by clicking in the
white circle to the left of it
(see picture to right)
14. Under Variants
Choose the darker blue on the right
by clicking on the darker blue square
(see picture to right)
15. Notice the Sample (in the bottom
right of the window)
16. Click OK (in top right corner)
26

27. Changing Backgrounds
Cont.
17. Click Preview
18. Notice the slide changes
19. Click Apply (to apply changes
to one slide)
20. See Your Results!
27

28. Changing Backgrounds
Textures
There are many different backgrounds.
Play with the many different combinations so you can see
what is available to you.
1. Click Format
2. Click Background…
3. Click drop down arrow on the pop-up
4. Click Fill Effects
5. Click the Texture tab (see picture to the right, tab is circled
in red)
6. Click the scroll bar to go down see the other textures (see
picture to right)
7. Pick one of the patterns to see what it looks like
8. Click OK at the top right corner
9. Click Preview
10. Click the down arrow underneath the picture
11. Click Fill Effects off the menu (see picture to the right) 28

29. Changing Background Patterns
7. Click the Pattern Tab (see picture to the right, tab is circled in
red at the top)
8. Look at the bottom of the window
underneath Foreground
9. Click the drop down arrow
10. Click More Colors
11. Click the color of your choice
12. Click OK
13. Underneath Background (to the right of
Foreground)
14. Click drop down arrow
15. Click More Colors…
16. Click the color of your choice
17. Click OK
29

30. Changing Background
Patterns
18. Click the pattern of your choice
19. Click OK
20. Click Preview
21. Click Apply
As you can see the possibilities are
endless on the background.
30

31. Changing Backgrounds
Picture
You can make a picture a background
that is saved to your computer
1. Click Format
2. Click Background
3. Click drop down arrow below the picture of
the slide
4. See picture to the top right
5. Click Fill Effects
6. Click the Picture tab (at the top of the pop-
up (see picture bottom right)
7. Click Select Picture button (off the pop-up
toward the bottom right) 31

32. Changing Backgrounds:
Picture
You can make a picture a background that is saved
to your computer
1. Click the folder called Sample Pictures (see
picture to the right)
4. Click Open (on bottom right of the pop-up
5. Click the picture of your choice
6. Click Insert on the bottom right corner of the pop-
up.
7. Click OK on the top right of Fill Effects pop-up
8. Click Preview
9. Click Apply
See your results! 32

33. Questions?
Next week will be our last class.
We will be covering
Templates
Word Art
Saving
Printing
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