Behind-the-Scenes Look at Naviance from Both Sides of the Desk
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Behind-the-Scenes Look at Naviance from Both Sides of the Desk
- 1. Behind-the-Scenes Look at Naviance from Both Sides of the Desk Gerry O’Brien Marian Catholic High School Kirk Koenig University of Oregon
- 3. Marian Catholic High School Location: Chicago Heights, IL Description: Private, Co-ed, College Prep Size: 1308 students, Senior class of 365 Transcripts submitted this year: 2,063 Non CA 958 CA 599 CA school app 259 Mailed 112 SRAR 135
- 4. Issues to be decided before starting • Who will add applications? • Who will upload transcripts? • Who will send teacher/counselor letters? • Who will submit completed applications?
- 5. My view of student’s list of colleges
- 6. Student view of list of colleges
- 7. Applying via CA or School app
- 9. Uploading student’s transcript into Naviance
- 10. Select student
- 11. Select type of transcript
- 12. Send to Naviance eDocs
- 16. Submitting Transcript via eDocs
- 18. Documents to be submitted Common Application Docufide INITIAL INITIAL -HS transcript & CA SR -HS transcript & NACAC or includes counselor evaluation other school report -teacher letters -counselor and/or teacher letters MIDYEAR MIDYEAR -Transcript & CA MY Report -Transcript & MY Report FINAL FINAL -Transcript &CA Final Report -Transcript
- 20. Interpreting eDocs Submission Status Submitting – form is in the process of being submitted to the destination Submitted – form was submitted and is awaiting receipt confirmation by either the Common App or Docufide system. Received – form was marked as received by Common App or Docufide Downloaded – form was exported, downloaded, or printed by college (via Docufide) Printed – printed by high school, not submitted electronically
- 21. University of Oregon Location: Eugene, OR Description: Public Research University (AAU) Size: 24,591 students, Freshmen class of 3,946 Transcripts Received this past year*: 32,836 Parchment/EDI Transcripts 21,228 Paper Transcripts 11,608 Other Electronic Documents Recommendations 14,194 HS Profiles 1,561 *We will receive an additional 3,900 final HS transcripts
- 22. University of Oregon We log into the Parchment Exchange Server and select the Receive icon
- 24. University of Oregon • We select the transcripts we want to download • Making sure the download zip file contains the transcripts as separate PDF documents • Click on the “Begin Download” button
- 25. University of Oregon • Time to download can take from 1-2 minutes or the entire day, depending on volume • While waiting for the download to complete, we select letters of recommendation • We wait to click on the “Confirm Download” until we know the files are all ready for the next step.
- 26. University of Oregon • Individual PDFs are then “printed” to a virtual printer to get set for indexing to our imaging system • The PDF documents are saved to a folder for back-up
- 27. University of Oregon • We use an indexing folder for each day of the week • Once a document is indexed, the transcript is viewable in our imaging system • As we index, we mark the transcript in as received in our SIS (Banner) • A workflow is triggered to let the evaluator know the document is ready for review
- 28. University of Oregon • If we index the document to an incorrect ID and are contacted by the applicant we can find the document if we have the: • Within 60 days of it being transmitted •Document ID •Date of when transcript was sent by the high school •Full name of the applicant • After 60 days of it being transmitted, we refer to our backup-folder of older documents •Date of when transcript was sent by the high school •Full name of the applicant
- 29. Questions?
- 30. Your Feedback Matters! Thank you for attending the Naviance Summer Institute 2013! We greatly appreciate your feedback, please complete a brief evaluation for this session at: http://go.naviance.com/evaluations