Learn about the numerous options available to facilitate a successful implementation of multiple elements of Naviance. Understand how to incorporate a collaborative approach among school and district employees. Hear about successful practices when configuring settings, and see examples from a first-year implementation.

1. NAVIANCE SUMMER INSTITUTE 2014
PALM SPRINGS, CALIFORNIA

3. NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
Naviance Start-Up Success
A How-To Story
Kristin Asquith
Blue Valley School District
Student Services Administrator
July 15-17, 2014

4. NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
The Backstory

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Blue Valley School District Fast Facts
 Suburban School District in Overland Park, Kansas
 5 High Schools
 9 Middle Schools
 20 Elementary Schools
 22,000 Students
 Upper Middle to Upper Socioeconomic Base
 96% Graduation Rate
 High Performing District
 High Achieving Students
 Highly Involved Students, Parents, Patrons
 Tagline: Personalized Student Learning

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Enter . . . Naviance!
College & Career Readiness
 Academic Elements in Place
 College Research & Selection
 Career Research & Exploration
 Required a Streamlined System
 Selected Naviance from Several Options
 Successful Implementation!

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Naviance Components
Blue Valley Schools’ use of Naviance
 All middle schools
 All high schools
 Success Planning
 College Planning
 Career Planning
 Course Planning
 eDocs
 Not Prep Me or Learning Styles

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An Ensemble Cast of Players
Building Level
 Students & Parents
 Guided Study/Student Advisory Teachers
 Other Teachers
 School Site Coordinators
 Building Administrators
District Level
 Information Technology Directors
 Education Services Administrators
 Student Services Administrators
 MS/HS Site Coordinator Groups
 District Steering Committee

9. NAVIANCE SUMMER INSTITUTE 2014 | PALM SPRINGS, CALIFORNIA
The Whole Story – Creating Success

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The Prologue
Not-So-Secret-Secrets from NSI 2013
Maintain the Big Picture
Take Baby Steps

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Key Elements to Success
 Teamwork
 Communication
 Preliminary Planning & Set-up (The Big Picture)
 Build Capacity Through Training
 Use the Naviance Support System
• Consultant
• Support Personnel
• Trainers
• Success Manager
 Use Timelines
 Have a Point Person – Project Manager
 Give Schools Autonomy

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Teamwork!
 Form a Steering Committee
 Identify Site Coordinator for each school
 Establish ongoing meeting schedules
 Determine stakeholder needs
 Collaborate with Naviance staff
 Connect the Site Coordinators

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Communication is Critical
 Develop a communication plan
 Use Naviance Engagement Package
 Use Naviance Network
 Set-up ongoing calls with consultant
 Keep in touch with Success Manager
 Call, email Naviance support
 Progress updates for stakeholders
Anticipate needs and communicate in advance

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Preliminary Planning
 Prepare an implementation plan
 Gather stakeholder needs
 Develop goals
 Create a scope and sequence
 Prepare training documents
 Prepare directions for students
 Prepare directions for staff

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Set-Up for Successful Implementation
 Determine user roles
 Set-up roles and permissions
 Create user accounts
 Set-up Family Connection features
 Import student data
 Set up single-sign on process (requires coding)
 Import courses and course description data
 Set up course plan(s)

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Training the Masses
Critical Users First
 Site Coordinators
 Guidance Counselors
 Registrars
 Counseling Secretaries
Secondary Users Next
 School Administrators
 Teacher Recommenders
 Other Teachers
Consumers
 Students
 Parents

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Sessions to Provide
Teachers
 Intro to Naviance
 Customized Info
IT Staff
 Intro to Naviance
* - HS Only
Project Manager
 Intro to Naviance
 District
Configuration
 Course Planning
Configuration
 Attend All Others
Site Coordinator
 Intro to Naviance
 Configuring
Naviance, eDocs*,
& Family
Connection
 Collab Tools
 Success Planning
 Career Planning
 College Planning
Research
 College Planning
Applications*
 eDocs*
 Course Planning
 Custom Sessions
Counselor, Registrar,
& Counseling
Secretary
 Intro to Naviance
 Collab Tools
 Success Planning
 Career Planning
 College Planning
Research
 College Planning
Applications*
 eDocs*
 Course Planning
 Custom Sessions

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Use Naviance Resources & Support
The Naviance Network
 Community Forum – Discussions of topics
 Idea Exchange – Share ideas, get updates
 Help Library – Directions, articles, assistance
Naviance Support
 support@naviance.com
 1.866.337.0080, option 2
Consultant Support
Success Manager

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Use Timelines
 Use timelines, but don’t abuse timelines
 Allow for flexibility
 Accommodate circumstances that arise
 Keep the big picture in mind
 Revise timelines if needed
 Don’t compromise the project for the timeline
 My examples

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Point Person – Project Manager
 One, maximum two project managers
 If more than one, divide responsibilities
 Typical Responsibilities
• Setup Tasks
• Manage implementation
• IS the go to person
• Create connections
• Communicate with stakeholders
• Foster consistency
 Why limit managers?

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School Autonomy
Provide to schools
 Goals
 Scope & Sequence
 Ideas
 Resources
 Suggested Timelines
Give schools autonomy
 How to implement
 When to implement

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The End
The Handout 
Questions?

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Curtain
Kristin Asquith
kasquith@bluevalleyk12.org
913.624.2879
Student Services Administrator
Blue Valley School District
Overland Park, Kansas