1. HR supervisor interview quistions.
Why do you think you qualify for a human resource executive's/manager' position?
While asking this the interviewer wants to see, how do you identify yourself yourself with the
job role. Relate your educational qualification, work experience and personal qualities with the
role to answer this question.
A possible answer could be, the role of a human resource manager needs the person to
connect with others on a human level and help them meet their aspirations while following the
company's policies, structure and rules. I think with an experience of 'X' years, I know well
how to deal with humans and my last employment has given me a good insight into the rules
and regulations an HR manager has to keep in mind while operating.
What are your strengths and weaknesses as HR professional?
You may find this question asked in different forms during the interview. The purpose of
asking the same question in same way is to judge the consistency of candidate’s answers.
Ensure that you have read the job specifications properly before you appear for the interview.
While answering this question, identify the qualities a person needs as an HR Manager and
see how you fit into them. Take out the qualities which make you a strong candidate for this
position and offer them to the interviewer. The qualities which are usually sought in the
candidate for this role are: Knowledge, Intuition, Versatility, Flexibility, Focus and above all a
human touch in every thing you do. If you have any extra qualification like the knowledge of a
software useful in handling the job, you can discuss that also during the interview.
It is absolutely OK to accept that every human being has weaknesses but if you can make
your weaknesses work to your advantage that makes you a winner. A probable answer to this
question could be, while dealing with the employee’s problems at times I get very attached to
them but I think this helps me in understanding their problems better and offering them a
solution while being within the company limits. I have experienced that this attitude of mine
towards the staff help them being more open to me and loyal to the company.
What according to you are the qualities that an HR Executive/Manager must have?
Knowledge, Intuition, Versatility, Flexibility, Focus and above all a human touch in every thing
Why did you choose HR as your career?
While answering this question, don’t simply say that I love to work with people and that is the
reason I am into HR. This is the most common answer and moreover something which makes
the interviewer burst into laughter. This answer easily makes them understand that you are
saying this just to get the job.
A better way would be to identify some work areas that an HR manager has to perform in his
daily routine and relate them to your interest. A possible answer could be, I liked to be a part
2. of the recruitment team which can identify right people and put them into right places. An
employment into recruitment slowly developed into a full fledged HR profession.
What do you think are the roles and responsibilities of an HR Manager?
The purpose of this question is to understand your knowledge of the role.
The responsibilities of an HR manager include:
Recruitment, Training, Organizational Development, Communication, Performance
development and management, Salary and benefits, Team Building, Building Employee
relationship, Developing Leadership, Motivational exercises, Developing companies policies
and procedures, Managing the health care program for employees etc.
Depending on the size of the organization, the HR manager has a team performing each of
Why did you decide to get into HR after you graduation in computers/commerce/physics?
There are many people who actually get into HR after graduating in a totally different stream.
To some people it just happens while for others it is a deliberate move.
If it just happened to you, you can say that I was on a look out for a job when I got the first
opportunity in HR. I took it up and slowly realized that I have started liking it. I brushed up my
skills by keeping myself updated about the new developments in the field and acquiring a
professional degree (If you have got one.)
If it was a deliberate move, you can discuss your reasons for moving into this role.
What is Personnel Management?
Personnel management is managing welfare and performance of persons who are a part of
What is the difference between Personnel Management and HRM?
Usually these two terms are used interchangeably but there does lie a difference between the
Personnel management is reactive in nature and includes administrative tasks while
HRM is proactive in nature and requires continous develpment in policies and
functions of the organization for a better tomorrow.
Personnel management is more of an independent task than HRM which needs to
involve the managers of all departments for developing a better team.
Personnel mangement believes that satisfied employees yield better performance
while HRM believes that a good performance provides satisfaction to employees.
HRM works around developing startegies to improve the performance of employees.
Personnel mangement works around motivating employees with compensation,
bonuses, rewards etc.
3. Actually Personnel management can be considered as a subset of HRM.
Here you have to bear in mind that if you are offered the position of a Personnel
Manager, you may be required to perform HRM functions and vice versa.
What are the responsibilities of a personnel manager?
Some of the responsibilities of a personnel manager include:
coordinating benefit programs and employee training,managing the recruiting process,
conducting exit interviews and salary surveys,coordinating recordkeeping and payroll, and
administering personnel policies.
What do you mean by Management? Describe the essential functions of management.
Management in simple terms can be understood as the process of bringing people together to
achieve the desired goals. The essential functions of management include: Planning,
Organizing, Budgeting, Resourcing, Directing, Controlling and Reviewing.
What is the difference between salary and incentive?
Salary can be termed as the fixed remuneration you are offered for your services while
incentive means some extra benefits that you are offered based on your performance.
Incentive can be in cash or kind.
What is 'Span of Management'?
Span of Management or Control in easy terms means, number of subordinates a manager
What are the diffrent factors that determine the 'span of Management'?
Following factors determine the Span of Management:
1. Size of the organization
2. Different tasks that are performed to keep the work going
3. Complexity of the production process
4. Extent to which IT can help in the process.
What do you mean by Fringe Benefits?
Fringe benefit can be defined as the benefits provided by the employer to its employees in
addition to the regular salary. These include health plans, paid holidays, cafeteria, company
4. Interview Questions and Answers
for HR Managers
Question: What personal characteristics make you a good HR manager?
Answer: Human resource managers deal with personnel and must possess appropriate
personal characteristics. You may speak about your interpersonal traits and leadership
skills. Written and oral communication and presentation skills are not difficult to
demonstrate. Evince initiative and creativity in decision-making by providing relevant
examples of your ability to talk and negotiate.
Question: What have your hiring strategies been? How do you find talented people
for the company?
Answer: Many things can be said here. You are expected to simply give a few examples
of your strategies and tactics. You can talk about the larger issues of advertising
campaigns. If you personally conduct interviews, you can describe how you decide in
favor of any particular candidate. For example, how you examine overall competencies
beyond impressive education and experience.
The employers will assess very carefully the personality of the candidate for traits of
openness, honesty, integrity, sociability, initiative, flexibility, determination (as opposed to
stubbornness), etc. Say that it’s not about attracting talented individuals, but about
creating a talented community of employees with a common vision.
Question: Why is employee training important to an organization?
Answer: Coaching employees is one key function of an HR manager. Different training
sessions are possible, all with a different yet common purpose. Training familiarizes
employees with company policies, work culture, and management. It strengthens team
work and gives a common vision to the organization as a whole. Other sessions are ice-
breakers meant to make employees feel comfortable in the new environment.
Question: What can you tell me about motivation?
Answer: HR managers appraise performance and motivation and introduce necessary
It requires analytical thinking, independence and initiative, problem solving ability, and
interpersonal sensitivity. Training is one way to improve motivation. Conflict management
is another. You can give specific examples of how you’ve resolved a conflict (between
employee and company or between several employees) which resulted in better
Question: How do you collaborate with other company departments in your role as
HR manager and why?
Answer: To receive information, feedback, and coordinate decisions throughout the
company for optimal efficiency, HR managers cooperate with other departments within
5. the company.
For example, they can cooperate with the accounting division to make salary decisions.
This way the employee feels adequately rewarded, while the company remains optimally
faithful to its budget policies.
Sample Interview Questions
Hiring the best candidate for a position is a big responsibility for hiring managers
and interviewing is an important part of this process. Interviews should be used
along with reference checks to identify qualified applicants. Below are different
categories of sample interview questions. This list of sample interview questions
is not comprehensive; use it to design appropriate questions that relate to your
position. Legal interview guidelines can be found in the "Hiring Tips & Guidelines”
pamphlet or online.
VALUES DRIVEN SELECTION QUESTIONS
What do you do on an ongoing basis to keep your professional skills up to
Indicate some of the significant development efforts you have undergone in
the last few years.
What do you see as the key competencies needed in your current assignment
and how have you gone about developing these?
Respect For Sacred Resources
What type of budgetary responsibility do you carry in your current
assignment? How well have you kept within that budget?
Have you had significant experience with cost reduction efforts? Tell us about
Can you share an experience of how you have maximized the benefit
produced from limited resources you were given to work with?
Tell us what you do to ensure that you meet the work commitments you make
Tell us about an experience where you had to confront someone or give
How did you do it? What did you say?
6. What are some of the things you are doing to ensure the effectiveness of the
team you are leading?
Have you been on a dysfunctional team? What did you do as a team member
or team leader to address the problems?
Tell us about a time where you disagreed with the objectives or direction of a
team you were on. How did you handle this?
Exceeding Customer Expectations
What types of efforts are you making to serve your customers and to exceed
How are you gathering feedback from your customers and how do you use
Tell us about a time where you wowed a customer.
Respect For Others
How do you currently encourage people on your team to express their ideas
and opinions? Can you give an example?
How do you handle disagreement? Give us an example.
Tell us your experience in working with others of diverse background from
yours. How you handle differences that come from different backgrounds?
Tell us about an innovation that you've introduced in your work area.
What have you done to introduce change or redefine the way work gets done
in your area?
What continuous improvement methodologies are you familiar with? Tell us
about your experience.
What kind of system or method are you currently using for reporting progress
on your work?
What kind of metrics or measure do you currently use to measure the work in
How do you follow through on projects that you delegate to others? Can you
give an example?
GENERAL INTERVIEW QUESTIONS
7. Give me an example of the type of work experience you have had on a day-
to-day basis with the public.
What has been your most rewarding experience dealing with the
What "new way of doing things" did you introduce in your last job in dealing
with the public?
What typical kinds of customer dissatisfaction were inherent in your last job?
How did you deal with this?
What types of things were you able to do to help in alleviating this customer
Give me an example of a time when you were able to help an angry customer
with a problem.
How do you define great customer service?
What would others say about how you handle customers? Would they want
you to wait on them? Did anyone ever ask for you?
What kind of recommendation would your previous supervisor give you
regarding your customer relations skills?
Do you like working with the general public? Would you prefer to work alone?
Give me an example when you were praised for your people skills in a past
You have an angry customer that comes up to you. His/her past dealing with
the department has been negative. This time he/she is going to get it done
right. He/she demands you put him/her on top priority basis. Your department
is now running a major project for your supervisor and can't accommodate
this customer. How would you handle the customer?
Able to Handle Pressure
Describe a situation where you were under a great deal of pressure. How did
you handle it?
We have a real pressure-cooker position here. (Explain why) Have you had a
position that relates to this situation? How did you handle the pressure?
Constant pressure gets to all of us after a long period of time. Describe an
incident where you did not handle pressure well.
Did your position have cyclical periods when you were extremely busy and
then dead periods? How long did they last? What was it like during both
periods of time?
What flusters you when a deadline is near?
If I called your supervisor, what would he/she say about your ability to handle
pressure? What would he/she say you needed to improve on?
Able to Supervise Employees
How many people have you supervised at one time? How many were Part-
time? Full-time? How long were you their supervisor?
8. Did you have the sole responsibility of hiring/firing these people? Did your
supervisor have any say in who was hired/fired?
Give me an example of a time when you handled an employee grievance that
resulted in better working relationships.
Give me an example of a time when you handled a grievance that did not
result in better working relationships. What would you have done differently?
What have you done to motivate your employees? Were they motivated?
Give me a time when they were or were not.
What kind of management style do you take with your employees? How do
you treat your employees? How do you resolve discipline problems?
What would your employees say about you as a manager? Were you an
example of what you expected from others?
How did you elicit cooperation from your employees? Give me an example of
a time when an employee would not do what was asked. How did you handle
What is required of a good leader? Which of these skills are you better at?
What skills would your supervisor say that you would need to improve upon to
be a better leader/supervisor?
Have you ever worked for a supervisor that demanded accuracy of you?
What activities required accuracy?
Suppose we called your supervisor and asked “Is (name) accurate in what
he/she does?” What would your supervisor say?
When it comes to accuracy, what do you need to improve on?
Could you give me an example of the type of work you did on a day-to-day
basis that required accuracy?
Are you strongest in the areas of accuracy or speed? Why? Working on
Did the pressure of your past job lend itself to a mistake environment?
In some positions it is very easy to make errors. What do you do to control
When we call your supervisor, what will he/she tell us about your ability to be
When the workday starts are you the first one there?
How would you define a dependable employee? Are you known as a
dependable individual? Why?
Describe how you have organized yourself in your present job so that you
could create a dependable atmosphere with your clients/customers.
When we check for references what will your supervisor tell us about the
number of days you were absent last year?
9. During a typical month, how many days are you be late to work?
Give me an example of the deadlines that needed to be met in your last job.
How did you make sure things got done?
Give me an example of a time when you thought you had "it all nailed down"
but a detail you missed fell through the cracks. What happened?
Give an example of the most detail-oriented positions you have had.
Describe a situation where you had to multi task. How did you handle it?
How do you keep track of duties that must get done concurrently?
Handle Complex Problems
Give me an example of the last major project you worked on. What was your
role? Did you work as a team? What were the issues involved?
Do you have any statistical background, either in school or on the job?
Could you describe a decision you recently made that was initially unpopular
with your supervisors or staff? How did you handle it?
Describe how you think through a difficult problem.
Have you ever had to "sell" top management on a decision you made?
Please describe the situation.
Describe a project you recently worked on that got "bogged down" for some
reason and what you did to put it back on line.
What types of problems do you solve on a day-to-day basis?
Did you make any changes in the firm you felt particularly proud of?
Give me an example of a very complex problem or issue you have faced.
How did you solve the problem?
In the next 2 minutes, tell me about your professional experience/history.
What kind of professional development and training would make you a more
What aspects of your previous position did you find professionally
Why did you leave your last job?
What particular skills or experiences make you the best match for this
Did you get along well with the people on your last job? Explain.
What types of people seem to "rub you in the wrong way?"
Expand on those aspects of your schooling (or job) that you found to be most
10. What experience do you have with (equipment, procedures, tasks, etc.)?
Why do you think this company should hire you?
What do you expect from the company that hires you?
In what ways could you contribute to this job?
How long do you think it would take you before you could contribute to this
What do you consider to be the ideal reporting relationship?
How do you feel an employee should be approached regarding his/her job
Where does this position fall along your career path?
Do you consider yourself a self-starter? Why?
Do you feel the results of the Office Skills Test are representative of your
What kind of training, schooling, or experience do you have regarding office
skills and abilities?
How would you rate your Microsoft Word skills? Why did you rate yourself
that way? How long have you used it on the job? Have you had formal
training or did you learn on the job?
Give me an example of the types of things you would use MS Word for. What
functions are you familiar with and use daily? Which functions do you use
Are you as familiar with Quattro Pro/Excel as you are with WordPerfect/MS
Word? Have you created spreadsheets and macros with Quattro Pro/Excel?
Which of your former jobs required the use of your office skills to their
Which firm utilized your telephone skills? What type of clientele did you work
Which office do you feel exhibited the most professional atmosphere? Was
the dress standards - written or unwritten? What do you feel creates a
professional atmosphere? How did you contribute to the overall
professionalism of the office?
Which of your personality traits do you feel will be most effectively utilized in
How did you learn to put your job tasks in order? How do you plan and
organize to save time?
What kinds of things did you refer to your supervisor? What kinds of things
did your supervisor refer to you?
Depict a situation where you had to give repetitive information, or answer
similar questions. How did you make the situation tolerable?
Are there any skills or experiences etc. that we have not discussed that you
feel would be relevant to this position?
11. Current/Last Job
Tell me about your current/last job:
To whom do you report?
What aspects of your previous position did you find professionally
What were your two most important achievements in your current job?
How do you think your subordinates would describe you as a manager and
What attributes do you believe an effective manager should possess?
What plans do you have for self-development in the next 12 months?
What types of criticisms are leveled at you most often?
Many of us improve our personal interaction with others as we mature.
Looking back over the past two years, in what way have you improved?
What steps do you generally follow in making a decision?
Tell me what your supervisor would say about your secretarial skills and
abilities. What particular things would he/she tell me are your strong points
clerically? What would he/she tell me that you would need to improve upon?
Work with Little Supervision
Give me an example of a time when you were able to complete a project
without immediate supervision. Was this normal? Did your supervisor often
give you tasks to do which did not require direct supervision?
Give me an example of the kind of tasks or projects your supervisor would
Did your job require direct supervision? Or were you able to complete most
things on your own?
What would your supervisor say about your abilities to complete tasks as
assigned? What kind of a recommendation would this supervisor give me?
Do you prefer working alone, or with others?
In this regard, what job has given you the most job satisfaction in
relationships with other employees? With customers? With your supervisor?
Would you rather be closely supervised and given good direction, or work out
the solutions for yourself?
Reward Based on Individual Personality
o Flexible hours
o Arranged lunch at the office
o Double the time of their breaks for a full week
o Employee of the Month
o write a personal,handwritten note to the employee,thanking them for their effort or accomplishment
o Put it in the File. After you write a personal,handwritten note to the employee,thanking them for their
effort or accomplishment,puta photocopy of the note in their file
o extra days off, leave
o Annual increase
o Team outing
o priority to representEtijah conferences/traveling abroad
12. o bonus
o Etijah coffee mug
o Use of the CEO office for a day
o Write them a LinkedIn recommendation
o Introducing them to major donor