2. Why Archive Your E-mail?
Storage Management
• Balance mailbox size demands with available storage resources
• Reduce the proliferation of .PST files stored outside of IT control
• Improve overall application and network performance
Data Retention
• Meet industry and regulatory e-mail data retention requirements
• Support ongoing compliance, litigation, or personnel matters
• Preserve valuable intellectual property and corporate assets
Discovery
• Respond to strict timelines for legal discovery orders
• Reduce costs involved in searching for and retrieving e-mail data
• Report on e-mail communications as part of auditing procedures
4. Potential Barriers to Archiving
A Poor User Experience
• Unfamiliar experience for your users
• Separate tools for searching and accessing archived e-mail
• Loss of full fidelity of Exchange user productivity features
Complex Administrative Experience
• Difficulty deploying add-ins and impact to Outlook performance
• Different methods for conducting multi-mailbox searches
• Complexity managing high availability and access to the archive
High Costs and Overhead
• Separate archive infrastructure investment
• Additional archive management overhead
• User training and education costs
5. Integrated E-mail Archiving
preserve discover
• Secondary mailbox • Automated and • Capture deleted • Web-based UI
with separate quota time-based criteria and edited e-mail • Search primary,
• Appears in Outlook • Set policies at item messages archive, and
and OWA or folder level • Offers single item recoverable items
• Managed through • Expiry date shown restore • Delegate through
EMC or PowerShell in e-mail message • Notify user on hold roles-based admin
6. A Familiar Personal Archive
• A specialized Exchange mailbox
configured and associated with the
user‟s primary mailbox
• Delivers your users a familiar
experience by seamlessly surfacing in
both Outlook and Outlook Web App
• Your users can use the same skills and
Primary Mailbox
methods they already use today to
interact with archive e-mail:
• “Drag and Drop” e-mail to folders
• Create folders and categorize
• Conduct searches and filter results
• Reply to messages and set flags
Archive
• Separate quotas may be set for archive
and primary mailboxes
7. A Seamless User Experience
Read, reply, and navigate archived
e-mail same as live e-mail
Conversation view scoped
to archived e-mail
Primary mailbox folder
hierarchy maintained
8. One User Search Experience
Same search steps with option to
search across archived e-mail
9. Streamlined Administration
Set separate quota
for archive mailbox
Enable the archive on
an existing mailbox
Add an archive when
creating a new mailbox
10. Retention Management
• Automatically move content to personal archive
Archive Policy • Time-based criteria (such as e-mail older than 2 years)
• Preserves primary mailbox folder hierarchy
• Automatically delete content
Retention Policy • Time-based criteria (such as e-mail older than 2 years)
• Retention policies travel with archived messages
• Automatically move message to archive after „x‟
Combined Policies months, then delete from archive after „y‟ months
• Longer policies have priority over shorter policies
11. Granular Yet Flexible Policies
Apply Retention and Archive
policies to individual messages
Policies assigned to all
e-mail within a folder
Retention policy
and expiry details
12. New Hold Policy
Set legal hold to capture
all changes indefinitely
Captured e-mail data found in
multi-mailbox search results
• Provides separate settings to enable single item restore
• Optionally set an “on hold” alert message for users with Outlook 2010
13. Web-Based Multi-Mailbox Search
Delegate capability
to specialist users
Rich search criteria
and targeting options
Results stored in specialized
discovery mailbox
14. Simplified e-Discovery Results
Use built-in search and filtering to
conduct additional investigation
One query searches all Attachments included
possible locations with search results
15. Updates to Journaling Features
Transport • Journal to individual mailboxes or SMTP address
• Detailed reports per To/CC/BCC/Alt-Recipient and
Journaling distribution group expansion
Journal Report • Exchange Server 2010 creates one report per
message
De-duplication • Helps reduce hosted archive storage costs
• Includes clear text copies of protected messages and
Journal attachments in journal mailbox
Decryption • Enables virus scanning, content filtering, and content-
based rules on IRM-protected messages
16. Exchange Server 2010 Archiving
Deliver a seamless user experience without
interrupting users‟ e-mail workflow
Streamline administrative tasks using familiar
management tools and delegation
Reduce costs and lower administrative overhead
through integrated capabilities