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ECM Renovation
It’s Time.
Today’s Discussion
Today’s ECM Challenges

User Adoption
(“ECM Avoidance”)
Cost & Complexity
(of Document Processing)
What is Needed?
The 3 C’s
•  Improve
•  Control &
•  Compliance
•  Reduce Costs
What is ECM Renovation?
We Increase User Adoption (of ECM)
with Zia’s EasyECM Solutions

We Save You Money 
with Zia’s Document Processing Solutions

Supported through:
•  ActiveMigrate ™
•  Initial Consulting Engagements (ICE)
Powered by:
Today’s Agenda
•  Who we are (briefly)
•  EasyECM for Rapid Adoption

•  Processing Solutions for Rapid ROI
•  ActiveMigrate ™ + Initial Consulting
Engagements (ICE)
Founded in 
2005
Open 
Source
Enterprise
DM + RM
7 million
users
4 billion
documents
1300+ 
active customers in
180 
countries
300 
employees
$60M+
revenue
95%
recurring
subscriptions
Open
Platform
San Mateo
 Atlanta
 London
 Maidenhead 
 Sydney
 Japan
Alfresco in 
information
intensive industries
Government &
Intelligence
Banking &
Insurance
Manufacturing
 Media &
Publishing
High Tech
Alfresco 
Customers
Secure Back Office (SBO) Solutions
•  Corporate Legal
•  Human Resources
•  Corporate Finance

Document Processing Solutions
•  ROI < 9 months
•  50%+ increase in Productivity
•  Increased Constituent Satisfaction
Zia Consulting – Our Focus
Zia Government Solutions 
Solution Accelerators
•  Contracts Management
•  Procurement
•  AP / Invoice Processing
•  Legal & Courts
•  Application Processing
•  Employee Onboarding
Our Services
•  ActiveMigrate ™
•  ICE
Our Partnerships
•  Alfresco
•  Ephesoft
•  Carashoft (GSA)
•  and more….
Why Zia? 
PARTNER OF THE YEAR 2013
PARTNER OF THE YEAR 2012
We are “Content People”
•  Your Content Lifecycle
•  Paper to
•  Collaboration to
•  Records Management

•  Your Content Anywhere
•  Secure Mobile ECM
•  Enterprise Cloud Services
City & County of Denver 
ECM Renovation
The Scenario:
•  70 agencies
•  14 ECM Systems
•  Manual (Costly) Business Processes
•  Difficult to Find Information/Records
•  Unable to Share Data Across Business Applications


The Solution:
The Scenario:
•  Manual Creation / Review / Approval of all City
Contracts
•  “Wet” Signature Required

The Problem
•  Expensive
•  Slow & Opaque
•  Error Prone
•  Difficult to Find Information/Records

City & County of Denver 
Contracts Automation
The Solution:
•  Redesigned User Interface
•  Automated Workflow
•  Leverage Oracle ESB
•  Integration with PeopleSoft Financials
•  Electronic Signature
•  Records Management
•  Reporting (User Dashboards)

City & County of Denver 
Contracts Automation
City & County of Denver 
ECM Consolidation
The Scenario:
•  70 Separate Agencies
•  Federated IT
•  14 Legacy ECM Systems
The Problem:
•  Costly to Support / Maintain
•  Difficult (Impossible) to Upgrade
•  “Siloed” Content
City & County of Denver 
ECM Consolidation
The Solution – ActiveMigrate ™
•  Multi-phased Migration
•  Legacy ECM’s to Alfresco
•  Phase 1 move of over 2 million documents
•  From legacy EMC Documentum
•  Projected Savings of $1.5 million over 5 years
The Problem:
•  311 Call Center
•  Expensive, Slow
•  “Invisible”
The Solution:
•  Denver 311 Mobile Application
•  Integrated with CRM & Call Center
•  Report Requests & Track Status
Case Study - City & County of Denver
Mobile 311
Today’s Agenda
•  Who we are (briefly)
•  EasyECM for Rapid Adoption

•  Processing Systems for Rapid ROI
•  ActiveMigrate ™ + Initial Consulting
Engagements (ICE)

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ECM Renovation Roadshow - Welcome

  • 2. Today’s Discussion Today’s ECM Challenges User Adoption (“ECM Avoidance”) Cost & Complexity (of Document Processing)
  • 3. What is Needed? The 3 C’s •  Improve •  Control & •  Compliance •  Reduce Costs
  • 4. What is ECM Renovation? We Increase User Adoption (of ECM) with Zia’s EasyECM Solutions We Save You Money with Zia’s Document Processing Solutions Supported through: •  ActiveMigrate ™ •  Initial Consulting Engagements (ICE) Powered by:
  • 5. Today’s Agenda •  Who we are (briefly) •  EasyECM for Rapid Adoption •  Processing Solutions for Rapid ROI •  ActiveMigrate ™ + Initial Consulting Engagements (ICE)
  • 6. Founded in 2005 Open Source Enterprise DM + RM 7 million users 4 billion documents 1300+ active customers in 180 countries 300 employees $60M+ revenue 95% recurring subscriptions Open Platform San Mateo Atlanta London Maidenhead Sydney Japan
  • 7. Alfresco in information intensive industries Government & Intelligence Banking & Insurance Manufacturing Media & Publishing High Tech
  • 9. Secure Back Office (SBO) Solutions •  Corporate Legal •  Human Resources •  Corporate Finance Document Processing Solutions •  ROI < 9 months •  50%+ increase in Productivity •  Increased Constituent Satisfaction Zia Consulting – Our Focus
  • 10. Zia Government Solutions Solution Accelerators •  Contracts Management •  Procurement •  AP / Invoice Processing •  Legal & Courts •  Application Processing •  Employee Onboarding
  • 11. Our Services •  ActiveMigrate ™ •  ICE Our Partnerships •  Alfresco •  Ephesoft •  Carashoft (GSA) •  and more…. Why Zia? PARTNER OF THE YEAR 2013 PARTNER OF THE YEAR 2012
  • 12. We are “Content People” •  Your Content Lifecycle •  Paper to •  Collaboration to •  Records Management •  Your Content Anywhere •  Secure Mobile ECM •  Enterprise Cloud Services
  • 13. City & County of Denver ECM Renovation The Scenario: •  70 agencies •  14 ECM Systems •  Manual (Costly) Business Processes •  Difficult to Find Information/Records •  Unable to Share Data Across Business Applications The Solution:
  • 14. The Scenario: •  Manual Creation / Review / Approval of all City Contracts •  “Wet” Signature Required The Problem •  Expensive •  Slow & Opaque •  Error Prone •  Difficult to Find Information/Records City & County of Denver Contracts Automation
  • 15. The Solution: •  Redesigned User Interface •  Automated Workflow •  Leverage Oracle ESB •  Integration with PeopleSoft Financials •  Electronic Signature •  Records Management •  Reporting (User Dashboards) City & County of Denver Contracts Automation
  • 16. City & County of Denver ECM Consolidation The Scenario: •  70 Separate Agencies •  Federated IT •  14 Legacy ECM Systems The Problem: •  Costly to Support / Maintain •  Difficult (Impossible) to Upgrade •  “Siloed” Content
  • 17. City & County of Denver ECM Consolidation The Solution – ActiveMigrate ™ •  Multi-phased Migration •  Legacy ECM’s to Alfresco •  Phase 1 move of over 2 million documents •  From legacy EMC Documentum •  Projected Savings of $1.5 million over 5 years
  • 18. The Problem: •  311 Call Center •  Expensive, Slow •  “Invisible” The Solution: •  Denver 311 Mobile Application •  Integrated with CRM & Call Center •  Report Requests & Track Status Case Study - City & County of Denver Mobile 311
  • 19. Today’s Agenda •  Who we are (briefly) •  EasyECM for Rapid Adoption •  Processing Systems for Rapid ROI •  ActiveMigrate ™ + Initial Consulting Engagements (ICE)