1. Helping Teams Work 2 of 12
Team Meetings.
Making them good
enough to get work done.
www.create-learning.com

2. Hello – I’m Mike Cardus of
Create-Learning Team
Building & Leadership. An
expert in creating &
sustaining high
performance teams.
www.create-learning.com

3. 12. Do’s and Don’ts For Dealing With Resistance To Your Project
11. Identifying Reasons People May Resist Your Project
10. Recognizing Resistance To Your Project
9. Is Your Data Persuasive?
8. Influence Strategies
7. Dealing With Project Team Problems
6. Dealing With Difficult Team Members
5. Handling Team Conflict Through Compromising vs. Consensus-Seeking
4. Conflict Management Approaches
3. Making Project Team Decision Through Consensus
2. Running the Project Team Meeting
1. Project Managers’ Biggest Team Meeting Mistakes
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4. Poorly run team meetings, turn team
members in brain eating Zombies.
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5. Following good meeting
management procedures can
have a highly positive effect:
o People will be more willing to
attend meetings that run
smoothly.
o The team will feel a sense of
accomplishment that increases
commitment and willingness to
do the work.
www.create-learning.com

6. Following good meeting
management procedures can
have a highly positive :
o People will be more willing to
attend meetings that run
smoothly.
o The team will feel a sense of
accomplishment that increases
commitment and willingness to
do the work.
What to do:
o Take time to plan the meeting
o Follow guidelines for running
an effective meeting
o Don’t forget to follow up after
the meeting.
www.create-learning.com

7. You will NEVER get my
super secret formula
for BREATHROUGH
TEAM MEETINGS!
www.create-learning.com

8.  Be clear on the meeting objective or purpose.
 Follow the guidelines and the Sample Meeting Agenda that is with the
handout materials to prepare an effective meeting agenda.
 Ask for input on the agenda and make revisions as appropriate.
 Identify who should attend the meeting and whether they are available for
the date you have in mind.
Provide advance notice to attendees on these meeting
aspects:
 Date, time and length
 Purpose
 Location
 Agenda
 Attendees + what skills, expertise each person brings to this team
meeting.
 How to prepare / what to bring
Prepare the meeting room in advance:
 Enough seating
 Flip Chart
 Markers
 Masking Tape
Planning the Team Meeting
Note: Involving attendees in planning the meeting (including setting the agenda) can increase
their commitment to making the meeting work.www.create-learning.com

9.  Include the objective of the meeting
 Allocate time for introductions of attendees
 Set aside time to review and revise the agenda
 Put agenda items in order and allocate time to items
 Include action items from the last meeting that are to be agreed
and discussed at this one; list items to which the team agreed
and include who is responsible for each
 Allocate time for “asides” from last meeting as appropriate
 Include time for setting agenda and logistics for the next
meeting
 Last agenda item should be evaluating the meeting
Agenda Guidelines
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10. www.create-learning.com

11.  Post the agenda on a flipchart where participants can refer to it during the meeting.
 Use a flipchart to help keep the group focused and to create a single, agreed-upon record.
 Create an “asides or parking lot” list for discussion items that come up that are not on the
agenda.
Dispense with each agenda item in one of these ways:
 Reach a decision
 Delegate item for further study
 Put on next meeting agenda
 Take issue off agenda
Keep a record of:
 Key points covered
 Decisions made
 Action items
 Persons responsible for each action item
 Completion date for actions
Flipchart tips
 Use speaker’s own words
 Write legibly
 Summarize long ideas
 Number and post pages
Evaluate the meeting, allowing attendees to
 Comment on the value of the meeting
 Suggest how the next meeting might be improved
Checklist: Running the Team Meeting
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12. Checklist:
Following up After the Team Meeting
Create and distribute a short written record that includes:
 Meeting date, purpose, attendees
 Key points covered
 Decisions made
 Action items
 Persons responsible for action items
 Completion date for actions
 Identify how to incorporate participant feedback on how to
improve the next meeting … Then DO IT
www.create-learning.com

13. Now you know what it takes to lead a
successful team meeting. Determine
how you can apply the ideas presented
into your next meeting.
www.create-learning.com

14. www.create-learning.com

15. 12. Do’s and Don’ts For Dealing With Resistance To Your Project
11. Identifying Reasons People May Resist Your Project
10. Recognizing Resistance To Your Project
9. Is Your Data Persuasive?
8. Influence Strategies
7. Dealing With Project Team Problems
6. Dealing With Difficult Team Members
5. Handling Team Conflict Through Compromising vs. Consensus-Seeking
4. Conflict Management Approaches
3. Making Project Team Decision Through Consensus
2. Running the Project Team Meeting
1. Project Managers’ Biggest Team Meeting Mistakes
www.create-learning.com

16. Helping Teams Work 2 of 12
Team Meetings.
Making them good
enough to get work done.
www.create-learning.com