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Email ppt

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Email ppt

  1. 1. EMAIL Sarika M. Melgade Roll No. 73 T.Y. B. Com Topic: Email Computer Project
  2. 2. <ul><li>E-mail is used to communicate in many settings. Effective use of email requires a clear sense of the purpose for writing, as well as a clear statement of the message. To explore how to use email effectively, choose any of the items below: </li></ul><ul><li>Introduction </li></ul><ul><li>Uses </li></ul><ul><li>Diagram </li></ul><ul><li>Advantages </li></ul><ul><li>Disadvantages </li></ul>INDEX
  3. 3. INTRODUCTION Electronic mail, commonly called email or e-mail, is a method of exchanging digital messages from an author to one or more recipients. Modern email operates across the internet or other computer networks. Some early email systems required that the author and the recipient both be online at the same time, in common with instant messaging. Today's email systems are based on a store-and-forward model. Email servers accept, forward, deliver and store messages. Neither the users nor their computers are required to be online simultaneously; they need connect only briefly, typically to an email server, for as long as it takes to send or receive messages.
  4. 4. Email Uses <ul><li>Email allows individuals and groups to </li></ul><ul><li>Communicate with one another. Imagine that you've </li></ul><ul><li>been asked to coordinate work on a proposal to </li></ul><ul><li>address a problem in your dorm or Greek organization. </li></ul><ul><li>You need to get Information and ideas from people </li></ul><ul><li>living in your dorm or house, from members of </li></ul><ul><li>the Surrounding community, from university </li></ul><ul><li>officials, and perhaps other groups. </li></ul><ul><li>Information Interchange </li></ul><ul><li>Brain Storming and Problem Solving </li></ul><ul><li>Record Keeping </li></ul><ul><li>Group Work </li></ul><ul><li>Staying in Touch Professionally </li></ul><ul><li>Staying in Touch Socially </li></ul><ul><li>Transmitting Documents </li></ul>
  5. 5. DIAGRAM
  6. 6. ADVANTAGES <ul><li>Cheap. Once you’re online, there is no further expense. </li></ul><ul><li>Easy to reference. Sent and received messages and attachments can be stored safely, logically and reliably. </li></ul><ul><li>Easy to use. Once you’re set up, sending and receiving messages is simple. That goes for a host of other email functions. Data storage and contacts can be accessed quickly and easily. </li></ul><ul><li>Fast. Message to send? Done, under a second! Email is by far the fastest form of written communication. </li></ul><ul><li>Global. Web based email means you can access your messages anywhere online. Going oversees? Before you go, mail yourself a copy of your passport number, travel insurance details or your accommodation details. </li></ul>
  7. 7. DISADVANTAGES <ul><li>Emotional responses. Some emails cause upset or anger. A reply in the heat of the moment can’t be retracted. </li></ul><ul><li>Information overload. Too many people send too much information. They often cite ‘need to know’ as the justification. </li></ul><ul><li>Lacks the personal touch. Some things are best left untyped. Email will never beat a hand written card or letter when it comes to relationships. </li></ul><ul><li>Misunderstandings. Emails from people who don’t take the time to read what they write before clicking ‘send’. Time is wasted, either to clarify or, worse, acting on a misinterpretation of the message. </li></ul><ul><li>No respite. The law of the empty inbox – leave it and will grow. Ignore it at your peril! </li></ul>