1. The 2-minute Guide: Electronic
Medical Record (EMR) Migration
Summer
2013
Thursday, May 30, 13

2. Documenting Workflow
Workflow Elements
Make a Plan
Hybrid Method & Digitization
1
2
3
Thursday, May 30, 13

3. Successful migration to a new or
upgraded EMR system will depend on
careful and individualized analysis and
planning, which will need to be re-visited and
updated as implementation progresses.
Thursday, May 30, 13

4. Methodologies
Appraising Current Workflow
‣Document your current workflow in its entirety
‣Implement formal quality management methods,
ranging from Six Sigma to Total Quality
Management, to evaluate the current workflow
‣Identify possibilities for re-design
Thursday, May 30, 13

5. ‣ Patient visit scheduling
‣ Automatic allocation of time blocks depending on the nature of the visit
‣ Tracking a patient’s status as they move through the office
‣ Review of patient’s chart and reference to patient data during a visit
‣ Updating patient charts
‣ Patient follow-up
‣ Lab results
‣ Rx transmission
EMR migration may eliminate steps in the workflow.
Key Workflow Elements
Thursday, May 30, 13

6. EMR Migration Plan
Method
Pros
New patient encounters are recorded and stored
electronically, while older data is kept in original paper format
Hybrid System
Cons
Saves time and expense of converting paper records to digital
format
Reduces savings from eliminating the expensive need to store
paper records with full EMR implementation
Thursday, May 30, 13

7. EMR Migration Plan
Method
Pros
Digitization
Cons
Pay up front to have all or the majority of records digitized via pre-
loading and scanning
File storage space reduced dramatically and personnel dedicated
to maintaining paper records can be reassigned
Pre-loading is labor intensive and time consuming – manual
reviewing and coding
Thursday, May 30, 13

8. EMR Migration
‣Other Useful Tips
- Regardless of what you choose for EMR implementation,a
fully paperless office is unlikely
- You will still have to support working with other providers
and with patients who use paper records
- All providers and staff will require training in the use of a new
EMR system
- While time consuming, EMR implementation can offer long
run efficiency improvements and substantial cost savings
Thursday, May 30, 13

9. MedicalRecords.com works to connect physicians to the best EMR companies, matching the right
EMR system with specific medical practices. MedicalRecords.com is the world’s largest directory of
EMR software vendors. It is a privately held company based in Cambridge, MA whose mission is to
better organize the EMR software market. The company was founded by seasoned technology and
healthcare professionals in 2010 after the passing of The Health Information Technology for
Economic and Clinical Health Act (HITECH Act).
For more information about EMR Migration, please visit us at: http://www.medicalrecords.com/
physicians/emr-migration-guide
How MedicalRecords.com can help!
About Us
Location:
55 Cambridge Parkway
Suite 103
Cambridge, MA 02142
Thursday, May 30, 13

10. Thank you for reading The 2-minute Guide: EMR Migration.
Please visit us at MedicalRecords.com so we can help connect you to the best EMR
companies!
How MedicalRecords.com can help!
Choosing the Right EMR
Thursday, May 30, 13