Project Management Office Roles Functions And Benefits

Project Management Office,[object Object],Role, Function & Benefits,[object Object]

Project,[object Object],Governance/Oversight & Risk Management,[object Object],Facilitate project prioritization & approval process,[object Object],Perform risk assessments, tracking & communication,[object Object],Manage pipeline, consulting with teams and leaders to determine optimal project start dates,[object Object],Portfolio,[object Object],Active management of portfolio,[object Object],Guide issue impact assessment & resolution planning,[object Object],Aggregation of project data, perform analysis, identify trends & make recommendations,[object Object],Methodology ,[object Object],Ultimate Accountability: Define tools, templates & process; Ensure its use is effective; Solicit feedback,[object Object],Govern its application to validate it is achieving stated purpose,[object Object],Functions Performed,[object Object]

Financial,[object Object],Aggregate project costs and benefits,[object Object],Facilitate timely calculation of accruals, forecasts and anticipated cash flow ,[object Object],Maintain details of project credit transfers between business units,[object Object],Gather, review and edit project submissions for budget cycles,[object Object],Maintain details of additions to budget baseline through acquisition of new technology, people or process change,[object Object],Resource,[object Object],Manage resource pool of project managers, program managers and sometimes business analysts,[object Object],Real Time coaching of project managers, technical resources, business resources and executives ,[object Object],Functions Performed,[object Object]

Communication (to leadership & enterprise),[object Object],Project & portfolio health, accomplishments & milestones,[object Object],Project & portfolio issues (with action plans),[object Object],Project & portfolio risks (with mitigation strategies) ,[object Object],Project & portfolio budget vs. forecast variances,[object Object],Resource requirements and forecasts,[object Object],Risk assessment results,[object Object],Manage data repositories of project archives,[object Object],Facilitate audits by internal & external auditors,[object Object],Functions Performed,[object Object]

Increase in number of projects achieving expected benefits, on time, on budget & within scope,[object Object],Alignment of project investment to corporate strategy,[object Object],More efficient management of company resources: human, technical and financial,[object Object],Decreased risk exposure, fewer incidents of reportable incidents,[object Object],Increase in accuracy of P&L & balance sheets,[object Object],Reduction in project overhead/bureaucracy & elimination of heavy process for its own sake,[object Object],Increase in organization’s ability to plan using future project deliverables,[object Object],Benefits,[object Object]

Implement Project Portfolio Management ,[object Object]

Manage Supply & Demand,[object Object],Typical scenario: growth is causing a lot of demand to flow into IT, and IT doesn’t have enough resources to fulfill all the demand.,[object Object],Prioritize Project Portfolio,[object Object],Typical scenario: accomplishing and completing IT initiatives is necessary to bring to the organization new services that are critical to meeting company growth plans. IT is already overcommitted, but short of getting all the project managers in one room, there is no easy way to conduct a business discussion about priorities and trade-offs.,[object Object],Deliver Projects & Applications,[object Object],Organization is about to embark on a strategic “bet the company” project and failure is not an option. Projects are chronically late and over budget, there is little accountability, and nobody can tell what the status of a project really is or who is doing what,[object Object],Identify Most Critical Need,[object Object]

Pick one to go first,[object Object]

Work Request Management,[object Object],Implement work flows, forms, categorization, assignments/approvals, changes, escalations, reports & dashboards for all types of IT Demand,[object Object],Project proposals, enhancements, bug fixes, service requests, change requests,[object Object],Time Management,[object Object],Resource Allocation & Utilization,[object Object],Budgeting of costs, resources, and effort,[object Object],Change Control Board,[object Object],Supply & Demand,[object Object]

Prioritize the Project Portfolio,[object Object],Inventory & classify projects and applications,[object Object],Match business objectives to projects and applications,[object Object],Enforce a stage-gate process for assessing projects ,[object Object],Develop an approval process for incoming demand of application maintenance & projects,[object Object],Standardize business cases including cost, resource and effort estimates,[object Object],Prioritize the Portfolio,[object Object],Activate portfolio reports and dashboards,[object Object],Implement PPM –Prioritzation,[object Object]

Activate project dashboards and reports for summary, dates, owners, objectives, etc,[object Object],Perform project team assignments by roles, skills, and individuals,[object Object],Define project schedule ( work breakdown structures — WBS), baselines, and stage gates,[object Object],Implement schedule and cost health metrics,[object Object],Assign resources to tasks,[object Object],Manage issues and risks,[object Object],Manage time tracking,[object Object],Implement project cost estimations and accounting,[object Object],Establish alerts,[object Object],Implement document management,[object Object],Implement PPM - Deliver,[object Object]

Project Management Office Roles Functions And Benefits

Project Management Office Roles Functions And Benefits

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Project Management Office Roles Functions And Benefits