An introductory tutorial on the Policy and the steps researchers need to take in order to comply with it.

1. you’ve received a grant from NIH Congratulations!

2. Sally Gore, MS, MS LIS Head, Research & Scholarly Communication Services Lamar Soutter Library UMass Medical School X6-1966 sally.gore@umassmed.edu Understanding and Complying The Nih public access policy June 2011

3. The Law: Division G, Title II, Section 218, PL 110-161 (Consolidated Appropriations Act, 2008) The NIH Public Access Policy requires that all investigators funded by the NIH, submit or have submitted for them to the National Library of Medicine’s PubMed Central (PMC), an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication.

4. The Translation: If your work results in an article that appears here The Journal of Very Important Science Slide 1: Slide 2: X > 34/152.12 469 ∆ = 3.587 EUREKA!!! Hmmm… That same article must also somehow get here PubMed Central

5. The Responsible Parties: & The University The Principal Investigator

6. The Process: Researcher(s) receives a grant from NIH. The researcher(s) does research and writes an article about it. The article is accepted by a journal for publication. The researcher(s) works with the publisher to determine how and what form of the article will be submitted to PubMedCentral. The article is submitted. Easy as 1 – 2 – 3… 4 – 5

7. The Details: Steps 1-3 are “easy”. You’ve been doing these all along. Researcher(s) receives a grant from NIH. The researcher(s) does research and writes an article about it. The article is accepted by a journal for publication. The researcher(s) works with the publisher to determine how and what form of the article will be submitted to PubMedCentral. The article is submitted. Steps 4 and 5 need some explanation.

8. The Details: The researcher(s) works with the publisher to determine how and what form of the article will be submitted to PubMed Central. Most major publishers of biomedical journals make it very easy to comply with the NIH Public Access Policy. Often it is as simple as marking a checkbox on the Copyright Transfer Agreement.

9. The Details: Information can also be found on the Authors’ Rights and/or Author Instructions pages on publisher’s websites.

10. The Submission: If the journal publisher does not deposit the manuscript on behalf of an author, s/he must do so using the NIH Manuscript Submission System. http://www.nihms.nih.gov/

11. The Submission: The submission process is straightforward, but taking a few minutes to review the online tutorial is very helpful. http://www.nihms.nih.gov/web-help/index.html

15. REMEMBER! You can ONLY deposit the form of the article stipulated in the COPYRIGHT TRANSFER AGREEMENT Options include: Final peer-reviewed manuscript Final published version Note: It is most often the final peer-reviewed manuscript.

16. REMEMBER! DO NOT IGNORE EMAIL FROM NIHMS Your manuscript will not appear in PMC unless you approve it via the instructions and the link contained in this email! You are not in compliance w/out completing this step.

17. Remember!The Library offers help at every step of this process.Be in touch anytime. Sally Gore, MS, MS LIS Head, Research & Scholarly Communication Services X6-1966 sally.gore@umassmed.edu

18. More Online Help: For help building your bibliography in My NCBI, see the tutorial on the Library’s Research Guide or contact Sally Gore, x6-1966. http://libraryguides.umassmed.edu/research