Module 3 of my training "Quick start with Office 2007". Based on materials from Office Online.

1. Module 3
Microsoft Office Word: Where is my
favorite commands?

2. Overview
 Where is my favorite commands?
 «Office» button
 Common tasks
 Zoming and document view modes
 Printing documents

3. Lesson 1
Quick start
 New look and feel
 Using the keyboard
 «Office» button
 Where is my favorite commands?

4. The Ribbon™
1. Tabs
2. Groups
3. Commands

5. Dialog box launchers in groups
 At first glance, you may not see a certain command
from a previous version of Word
 Some groups have a small diagonal arrow in the
lower-right corner

6. Additional tabs appear
 When you select a picture, the additional Picture
Tools tab appears, showing groups of
commands for working with pictures

7. The Mini toolbar
 When you select text and point at it, the Mini
toolbar will appear faded
 Or make a right click
 Don’t forget about Quick Access Toolbar

8. Quick Access Toolbar
Do you have some
favorite commands?
Now you can add
them to Quick
Access Toolbar
Let’s see how to do it…

9. Temporarily hide the Ribbon
 Double-click the active tab to hide the groups
for more room
 Ctrl+F1

10. Use the keyboard
 Press ALT to display the Key Tip badges for
the Ribbon tabs, the Microsoft Office Button,
and the Quick Access Toolbar

11. Getting around with the arrow
keys
 After the focus is in the Ribbon, you can
move around by using the arrow keys

12. The TAB key and the Ribbon
 After you press ALT to move the focus to the
Ribbon, pressing the TAB key cycles through all
the commands on the active tab, group by group
 SHIFT+TAB cycles through the commands in the
opposite direction

13. Cycling with F6
 Figure 1 Pressing F6 in Outlook cycles between the folder
list, the active folder, the preview pane, and the To Do Bar.
 Figure 2 Pressing F6 in Word cycles between the open
document, any open task panes, the status bar at the
bottom of the window, and the Ribbon

14. Other Keys
 CTRL+TAB cycles through the tabs in a dialog box
 SPACEBAR selects and clears check boxes
 SHIFT+F10 opens the shortcut menu, which opens
when you right-click an item
 ESC closes an open dialog box or shortcut menu. If
nothing is open, it takes the focus away from the
Ribbon and back to the main document
 ALT+F4 (pressed simultaneously) closes the active
window
 Ctrl+F4 closes the active document
 Ctrl+S, Ctrl+O. Ctrl+N
 F7

15. Your friend: the CTRL key
 Ctrl+H, Ctrl+F, Ctrl+G
 Ctrl+Alt+1
 Shift+F3

16. But I know all the old menu
shortcuts…
 When you press the keys of a 2003 shortcut,
you'll
 For example, in the previous version of Office,
you pressed ALT, E to open the Edit menu

17. Shortcuts that no longer work

18. Start with the Microsoft Office
Button
 What happened to the File menu? Press
the Microsoft Office Button to find out

19. Navigating beyond the Ribbon
 You can choose a file from the list of recently
used files by pressing the number to the left
of the file name.

20. Recent files
 You can pin your work files to recent
document list permanently

21. Where is my favorite commands?
Tip: try Interactive XXX 2003 to XXX 2007 Command
Reference
 Word
 Excel
 PowerPoint
 Outllok
 Access http://office.microsoft.com/

22. Where is my favorite commands?
 Download 'get started' training for Office 2007
 New tab with free video demos, interactive
guides, and online training courses
 how the Office 2007 programs work
 where the Office 2003 commands and buttons
appear in the Office 2007 programs

23. Where is my favorite commands?
 Search Commands add-in by Microsoft Office
Labs
 Works with Word, Excel and PowerPoint
 search command you need with your own words
 includes Guided Help

24. Lesson 2
Common tasks
 Text formatting
 Styles
 Headers and Footers
 New Smart Art Graphics

25. Add emphasis
This press release
announces the net
income and price per
share for Contoso
Pharmaceuticals.
Call attention to this important information by adding
emphasis with bold, italic, underlined, or colored
formatting.
You can do this either by clicking a button or by using a
simple keystroke.

26. Quickly add some style
“Press Release”
should stand out and
announce what the
document is about.
You could add bold or
italic formatting and
change the font size
or color separately.
But instead of doing all these steps separately, you can
apply Quick Styles, ready-made sets of formatting that
you can use to change font, font size, or font color with
one click.
You can easily format titles and headings, for example,
by using Quick Styles.

27. Bullets, numbers, and more
 Don't overlook the Paragraph group on
the Home tab

28. The Format Painter
 The Format Painter is located on
the Home tab, Clipboard group

29. When you need more (or less)
space
If you need more or
less space between
lines throughout
your document, or
in a selected area
of text such as a
letter address, it’s
easy to change line
spacing.0
To change line spacing, on the Home tab, in the
Paragraph group, click Line Spacing . Then click
the new line spacing you want.

30. Apply a style extravaganza
The press release is in
good shape. It has a
title and headings, bold
formatting with a
different font color to
call out the net income,
and a nicely formatted
list.
As a last step, take a look at Quick Style sets. These
are sets of styles that can dramatically change the look
of the entire document with one click.
Each set includes styles for different heading levels,
body text, quotes, and titles, all designed to work
together.

31. Insert pictures, hyperlinks,
headers and footers
 The Insert tab offers your document a wealth
of added information

32. Insert page numbers
Page numbers are
the most common
type of header or
footer. They’re
such a necessary
element in
documents that
they get their own
button and gallery
of choices.
To add page numbers:
1 On the Insert tab, in the Header & Footer group, click
Page Number.
2 Choose where you want the numbers on the page, at the
top or on the bottom, for example.
3 Then choose a page number style from a gallery of possibilities.

33. Other headers and footers
Page numbers are
one type of header
or footer.
Now see what else is
available by looking
at the Header and
Footer galleries.
On the Insert tab, click Header or Footer next to the
Page Number button, and choose what you want.

34. Add the current date
Some of the headers
and footers available in
the galleries include a
special text area for the
date.
But you can also separately add the current date and
time to a header or footer:

35. Add the document path and file
name
First, position the
cursor where you
want the file name
and path to go.
Then follow these
simple steps.
1 In the Insert group, click Quick Parts, and click Field.
2 In the Field dialog box, under Field names, click
FileName (you may have to scroll).
3 Click the Add path to filename check box to select that
option.

36. Remove a header or footer
You might inherit a
document and find
you need to remove
header or footer
content.
1 For example, say that the footer information, such as a
document path and file name, is no longer current or
desired.
2 In the Header & Footer group, click Footer.

37. SmartArt Graphics
When you want to use
a SmartArt graphic,
you'll have a gallery of
layouts to choose
from. A layout refers to
the types and
arrangement of shapes
in the graphic, and how
they're grouped or
connected.

38. Lesson 3
View and print your documents
 Zoming and document view modes
 Printing documents
 Saving your works

39. Zoom
 Clicking the percent number to the left of the slider will open
the Zoom dialog box, where you can specify a zoom
percentage.
 If your mouse has a wheel, you can hold down the CTRL
key and turn the wheel forward to zoom in, backward to
zoom out.
 You can also find Zoom commands on the View tab

40. Word 2007 view modes

41. Word 2007 view modes

42. Word 2007 view modes
 Print Layout: Shows the page as it will appe
ar when printed
 Full Screen Reading: Shows the page in a w
ay that renders it easiest to read onscreen
 Web Layout: Shows how the page will appea
r when viewed from a Web browser
 Outline: Shows the page in outline form
 Draft: Shows the page in a simplified format

43. Ready to print?
 Before you print, check your page layout and
page setup here

44. Change page margins
Page margins are
the blank spaces
around the edges
of the page.
There is a 1-inch
(2.54-cm) page
margin at the top,
bottom, left, and
right sides of the
page.
But if you want different margins, you should know how to change them,
which you can at any time.
When you type a very brief letter, for example, or a recipe, an invitation, or
a poem, you might like different margins.

45. Yes, ready to print
 Choose one of several printing commands by
clicking the Microsoft Office Button

46. Behind the scenes
 Program options are no longer available from
the Tools menu. Instead, you'll find them by
clicking the Microsoft Office Button

47. Save your work
By now you may
have a finely tuned
sentence or several
paragraphs that
you’d regret losing if
your cat jumped on
your keyboard, or if a
power failure shut
your computer off.
Ctrl+S
Don’t forget about XPS/PDF/ODF formats!

48. Practice (10 min)
 Start Microsoft Word
 Try to use the keyboard
 Enter any text
 Try to use styles, insert
objects, add headers and
footers
 Change page layout
options
 Save your work

49. Review
 Using the keyboard
 «Office» button
 Where is my favorite commands?
 Text formatting
 Styles
 Headers and Footers
 New Smart Art Graphics
 Zoming and document view modes
 Printing documents
 Saving your works

50. Questions?