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2015-Dec-7-Vol_Parent_meeting_presentation

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Presentation for all volunteer-participants and their parents regarding the training and requirements coming up over the next few months before departure

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2015-Dec-7-Vol_Parent_meeting_presentation

  1. 1. Tucson Chapter 2016 Vol/Parent Training December 7, 2015
  2. 2. Amigos Volunteers
  3. 3. Volunteers Volunteers Volunteers Volunteers Parents Brothers Grandparents Friends Peers Business Associates Teachers Amigos Volunteers Volunteers Co-Workers Service Groups Uncles Aunts Neighbors Community Agencies Cousins Sisters
  4. 4. Tonight’s Topics  Paperwork  Family Fee Payments  Letter Writing  Website  Country Snapshots, Summer 2016  Standards of Conduct  Equipment  Upcoming dates/Logistics  Breakout sessions  Vols  Parents by Committee
  5. 5. Paperwork Rebecca O’Brien Paperwork Coordinator
  6. 6. Paperwork Deadlines December 7, 2015  Personal Information Form  Confidential Health Form I  Consent and Release Agreement/ Letter of Health Disclosure January 11, 2016  Confidential Health Form II- Doctor signature required  Participant Assignment Preference Form  Passport Information  Copy of Passport (valid through Jan. 2017)  Headshot Picture  Single Parent Affidavit – must be notarized April 15, 2016  Confidential Health Form III (complete after March 15, 2016)  Background Check- only for participants over 18 years old  Parent Permission to Travel Form and Medical Power of Attorney- must be notarized
  7. 7. The Dashboard
  8. 8. Dashboard
  9. 9. Once the participant has completed the Personal Information, the Consent and Release/Letter of Health Disclosure e-Signature form will appear. Due December 7th Personal Information Consent and Release/Letter of Health Disclosure Confidential Health Form I
  10. 10. Dashboard continued  Some forms will be filled in online  Some will require e-signatures  Some will be printed and then uploaded  Note: all forms listed as an “upload” document should be scanned as one pdf and then uploaded, not as single page uploads for forms that are multiple pages.  If you need assistance with scanning, please contact me.  If you need to compress a larger document to meet upload size limits, please use the website: http://smallpdf.com/compress.pdf to easily compress your pdf
  11. 11. E-signatures  The form will be emailed to the participant and the parents/legal guardian (for participants under 18) for electronic signature.  E-signature forms need to be signed by both parents (for participants under 18) and the participant. If parents share an email address, the form will be sent to that email address twice.
  12. 12. Country Assignments will not be made until all Chapter volunteers have completed the paperwork required by January 11, 2016 Participants who do not meet the January 11, 2016 paperwork deadline will be required to attend a mandatory paperwork completion workshop with their parents
  13. 13. Questions? Please contact me at 981-1318 (cell) or 529-4260 (work) You can also reach me at robrien02@gmail.com
  14. 14. Family Fee Payments Chris Leverenz Treasurer
  15. 15. Family Fee Payment Options • Check mailed to Chris Leverenz • Check dropped off at Monday meeting • On-line payment by card (3% fee added)
  16. 16. To make on-line payment
  17. 17. Letter Writing Shawn Mulligan
  18. 18. Monday, January 4: 6:45 PM Parent Letter Writing Committee Meeting Email 1st Draft of GIVE BIG page to Proof Reader by Sat 1/9 Monday, January 11: 1st Draft of Letter Due! 1st Draft of Spreadsheet: 110+ names and addresses Due! 1st Draft of GIVE BIG page: Feedback from Proof Reader 1/11 2nd Draft of GIVE BIG page: email to Proof Reader by Saturday 1/16 Monday, January 18: Final copy of letter due! Final list of names and addresses DUE! Final GIVE BIG page Approved Monday, January 25: 110 + STUFFED, UNSEALED LETTERS DUE (signed, stamped, labeled) LETTERS GO IN THE MAIL THAT NIGHT!
  19. 19. •Not less than 110 names, addresses and zip codes •110+ #10 envelopes (self-sticking are best) •110+ #6 Thank you envelopes (smaller envelopes that fit inside) •330+ Avery Mailing labels -110 labels for fundraising letters -220 labels with your name and home address •280+ stamps - commemorative stamps are more appealing -110 for fundraising letters -110 for return envelopes -60+ for Thank you notes •60 – 75 Thank you notes WHAT YOU WILL NEED: THE BASICS
  20. 20. •Ensure check are made out to Amigos. Otherwise deposit and write check. •Verify that participant’s name is on memo line. •Turn in checks at Monday meetings WEEKLY •Participant logs donations on their spreadsheet •Participant sends thank you note and receipt (using form to be provided) •Amigos sends acknowledgement letters for $250 and above per tax code. WHEN THE MONEY STARTS POURING IN
  21. 21. GiveBig.Org
  22. 22. Chapter Website Feedback & Questions John D’Andrea Webmaster
  23. 23. Chapter Website http://tucson.amigosinternational.org  In transitional construction  Tab-layout  Calendar, Financials, Training, Other
  24. 24. Mailing Lists and Files  Main Communication mode  General Distribution Lists  Committee Lists  Google Drive Files  Storage  Downloads  Uploads
  25. 25. Latin American Programs For 2016 Lauren Simonis Training Director
  26. 26. Overarching Program Goals and Objectives  Goal:  AMIGOS seeks to develop leadership skills in young people, enabling them to be global catalysts for social change.  AMIGOS Program Objectives:  Youth engagement  Community-service  Cross-cultural understanding
  27. 27. Latin American Programs Department Summer Project Overviews
  28. 28. Madriz, Nicaragua Civic Participation Dates: June 28 – August 13  Partner Agency:  Plan International  Work Area:  Northern Nicaragua; cooler temperate climate; very basic living conditions in rural areas; summer = rainy season  Culture:  Family oriented lifestyle; rice, beans, fruits and veggies!; complicated history with the U.S. but very welcoming to U.S. visitors!
  29. 29. Matagalpa, Nicaragua Public Health Dates: June 14 – July 26  Partner Agencies:  Asociación para el Desarrollo Integral Comunitario (ADIC)  Centro de Servicios Educativos en Salud y Medio Ambiente (CESESMA)  Union de Cooperativas Agropecuarias (UCA San Ramon)  Work Area:  North central Nicaragua; cooler, temperate climate; very basic living conditions in rural areas; summer = rainy season  Culture:  Family oriented lifestyle; rice, beans, fruits and veggies!; complicated history with the U.S. but very welcoming to U.S. visitors!
  30. 30. Oaxaca, Mexico Community Health and Cultural Appreciation Dates: June 22 – August 9  Partner Agencies:  Puente a la Salud Comunitaria, Servicios de Salud de Oaxaca (SSO), Centro de Apoyo al Movimiento Popular (CAMPO), Proyecto Trilingue  Work Area:  State of Oaxaca in Southwestern Mexico; diverse indigenous population with several languages; promotion of amaranth grain, preservation of indigenous languages, and sustainable development  Culture:  Mix of Mexican and Indigenous cultures, languages and food.
  31. 31. Barranquilla, Colombia Global Health, Social Transformation, or Engineering June 8 – August 9  Partner Agency:  Universidad del Norte de Colombia (UniNorte)  Work Area:  Northwestern Colombia; coastal Caribbean area; homestay placements will be urban to semi-urban  College Credit:  3 college credit hours from UniNorte; 42 classroom hours  Volunteers will participate in two week classroom module before participating in field work experience with non profit development agencies  Special Considerations:  Only for participants currently enrolled in college; no incoming freshman  Option of 8 or 10 week experience; different pricing depending on option
  32. 32. Cotopaxi, Ecuador Social Enterprise and Business Leadership Dates: June 29 – August 8  Partner Agency:  Plan International, Grupo Social FEPP, RUTA-E  Work Area:  Andean region, hot in the sun and cold at night. High elevations.  Culture:  Mostly indigenous communities which are highly organized, value work ethic, and are more formal and reserved than mestizo communities. With patience and respect they will treat you as family. Special Requirements: For this project Volunteers are required to have backpacking experience prior to summer travel. Applicants interested in indigenous culture and indigenous communities are strongly encouraged to apply.
  33. 33. Perez Zeledon, Costa Rica National Parks and Environmental Conservation Dates: June 14 – July 12 OR July 18 – August 14  Partner Agency:  Casa de la Juventud  Work Area:  Host communities are in the southern Brunca region of Costa Rica. AMIGOS Volunteers will spend alternate weeks in partnership with local youth in three separate national parks!  Culture:  Volunteers are generally in mestizo communities, Ticos are famous for their café con leche, gallo pinto (rice and beans), and their “Pura Vida” approach to life.
  34. 34. Coclé, Panamá Environmental Sustainability Dates: June 21 – August 2  Partner Agencies:  Ministries of Health and Environment, Autoridad Nacional de Ambiente  Work Area:  Central Panama; hot, wet climate. Very green and lots of rain  Culture:  Family oriented lifestyle; rice, lentils, chicken, tropical fruits, and sancocho (regional chicken soup); lots of soccer and baseball
  35. 35. Azuero, Panama Dates: June 28 – August 13 Environmental Sustainability  Partner Agency:  Ministry of Health  The National Authority on the Environment  Work area:  To be decided…  Culture:  Family oriented lifestyle; rice, lentils, chicken, tropical fruits, and sancocho (regional chicken soup); lots of soccer and baseball
  36. 36. San Juan, Dominican Republic Civic Participation and Youth Leadership Dates: June 15 – August 8 (4 and 8 week options)  Partner Agency:  Plan International  Work Area:  Southwestern DR; varied climate (hot and dry to cool and rainy); extends from Haitian border to the southern beach  Culture:  Active and outgoing; people love music and dancing; baseball is very popular here; lots of beans and rice; yucca, spaghetti and boiled plantains
  37. 37. Bahoruco, Dominican Republic Sports and Fitness Dates: June 21 – August 1  Partner Agency:  World Vision  Work Area:  Close to the Haitian border, communites with strong Haitian cultural influence  Culture:  Active and outgoing; people love music and dancing; baseball is very popular here; lots of beans and rice; yucca, spaghetti and boiled plantains
  38. 38. Paraguarí, Paraguay Public Health Dates: June 22 – August 13  Partner Agency:  Ministry of Health (SENASA), Plan International  Work area:  Southern Paraguay roughly an hour and a half southwest of the country’s capital, Asunción. Paraguarí is made up of fertile forested lowlands, with hills in the northeastern area, and the Tebicuary River along the southern border.  Culture:  Diet consists mostly of beef and yucca
  39. 39. Standards of Conduct Lauren Simonis, Training Director No alcohol No drugs No leaving community without permission No amorous conduct No operating motorized vehicles or sitting on motos No firearms No tobacco No detrimental behavior No bullying
  40. 40. Equipment Nate Hattersley & Esteban Garcia Equipment Coordinators
  41. 41. Lending Library
  42. 42. Lending Library  Equipment available for loan  Backpacks (47)  Go-Kots (52)  Individual contract agreements required  Must be signed by vol, (and parent if under 18)  Equipment must be cleaned and turned in upon return from project  Responsible for replacement cost if lost or damaged
  43. 43. Clothing  3 pairs pants: Fast dry, Khaki- esque  6 pairs underwear  Flip flops  Tennis shoes (Trail Runners)  5 – Shirts (Mostly collar)  1 nice outfit  1 Sweater/jacket  Rain jacket/poncho (trashbag- style)  5 pair socks  1 pair shorts  Swim suit Stuff  Duct Tape  Knife  Cot  Backpack  Tape measure (metric)  Scissors - adult  String  5 – gallon size Zip glide lock bags  2 - Trash bags  2 - Nalgene bottles  Sleeping bag (for Nicaragua: just a sheet)  Flashlight and 2 extra sets of batteries  Battery powered alarm clock  Extra batteries  Volunteer handbook  Spanish dictionary  Letter writing materials  Journal  Writing utensils  Small gifts for family (incl. picture of self)  Fun stuff for play o Frisbee – essential! o Regular cards o UNO – essential! o Bubbles o Books in Spanish to read to kids  Reading materials  Compression sacks  Mosquito Nettings Medical  Water purification tabs - Iodine tabs  5 bottles – can get large bottles?  Band-Aids  Hydrocortizone  Hand sanitizer  General pain reliever  Sun Screen  NeoSporin  Bug repellant (high deet%)  Immodium  Anti-itch cream  Malaria Meds Personal items  5 rolls Toilet Paper  Journal  Pillow  Photo Album  Camera  8 rolls Film  New camera battery and spare  Compact Towel  Pre-Addressed envelopes  Toiletries o Soap (camp suds) o Tooth brush o Toothpaste o Deodorant o Shaving cream o Razor o Shaving mirror o Nail Clippers o Chapstick  $200 in Money/traveler’s checks  Food o Powdered Gatorade Carry on Backpack With 1-2 days clothes Paperwork  Passport  Driver’s license  Plane tickets  Parent’s permission form  Passport carrying case Nicaragua Packing List (boys)
  44. 44. Nicaragua Packing List (girls - page 1) Clothes  5 pairs of dark colored socks  7 pairs of underwear  3-4 bras  3-4 Lightweight pants  3-4 Collared Shirts  2 Tank Tops  3-4 T-Shirts  1 work shirt  1 Nice Outfit - Skirt - 2 Button-down Shirts - Dress Shoes  Pajamas - Amigos scrubs!! - Pair of comfy shorts  Bathing Suit  1 Sweater  1 Sweatshirt  Windbreaker  Work Shoes  Flip-flops  Watch with alarm  Little bit of jewelry Toiletries  Toilet paper!  Retainer!  Toothbrush/toothpaste/floss  Deodorant  Disposable razors  Hair brush with hair ties  Big Hair clip  Headbands  Purell  Anti-Bacterial Hand wipes  Mirror  Bath towel  Extra hand towels  Sunscreen  Face wash (Oil of Olay pads or Clearasil wipes)  Pantene Pro-V (shampoo/conditioner)  Dr. Bronner’s castile soap  Bar of Soap  Camp Suds  Lice shampoo  Make-up  Eye drops  Tampons and panty liners First Aid  Tweezers  Manicure set  Scissors  Band-Aids  Gauze  Medical tape  Bug repellant  Ointments - Neosporin - Desitin/Gold Bond cream - Benadryl cream - Hydrocortisone cream - Aloe vera lotion  Medications - Malaria pills - Multi-Vitamins - Tylenol - Tums/Pepto Bismol - Immodium-AD - Laxative - Decongestant (Cold Medicine) - Benadryl  Iodine tablets  Thermometer  Safety pins  Sewing Kit  Cotton Balls  Q-Tips Carry-on  Passport!  Tickets!  Driver’s License  Volunteer Handbook  Project Guide  Supplement Guide  Tucson Chapter Yearbook  Spare Change of clothes - 2 extra pairs of underwear  Chapstick  Colored Sharpies  Carabiners  Luggage Locks  Flashlight  Batteries
  45. 45. Next Meeting Monday, January 4, 2016 @ 6:45 PM U of A Highland Commons Building (Campus Health Services) (Volunteers, Training Staff, LW committee)
  46. 46. Map to U of A Campus Health Meeting Room
  47. 47. Retreat Logistics  Dates  January 16th & 17th : Colossal Cave Campground  February 13th & 14th : Molino Basin Campground  April 9th and 10th: Whitetail Campground, Mt. Lemmon  Check-in by 7:00 a.m. (typical) at specified location  Depart and travel as group  All drivers get a copy of vehicle assignments, driver cell phone numbers, and directions/map  Sign-out required upon return to departure point
  48. 48. Group Q and A
  49. 49. Breakouts  Vols  Letter writing  Transportation  Events  Spanish Training Support

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