Outgrowing Excel: Why Treasurers Transcend to a TMS

Outgrowing Excel
Why Treasurers
Transcend to a TMS

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Today’s Presenters
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PETER SIMPSON
Business Analyst
Nitor
JUDY CAMPARDO
Sales Enablement
Kyriba

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Agenda
1. Symptoms of outgrowing excel
2. Increasing productivity
3. Improving visibility
4. Standardize controls
5. In conclusion

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1) We use Excel and have a more manual environment
2) We use a TMS, but still have manual processes
3) We use a TMS, and are happy with our processes
Poll #1
Are you currently using Excel for cash management (and liquidity)?

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Symptoms of Outgrowing Spreadsheets
Productivity Visibility Controls

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Increasing Productivity

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● Spreadsheets are easy… too easy
● Less effective when bringing data together from
multiple sources & locations
○ Lack of security
○ No controls
○ No audit trails
○ WYSIWYG
● Poor for analytics & KPIs

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● Simplicity
a. As easy as spreadsheets
b. Automate import from ERP
● Sophistication
a. Models, extrapolation, algorithms to
build the “challenging” cash flows

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Improving Visibility

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● Increase cash returns
○ Deploy idle cash - investment or early supplier payments
○ Invest for longer / reduce debt
● Reduce bank accounts / fees
○ Minimize bank accounts through better cash
management
○ Reduce need for services such as ZBA (can self-manage)
● Protect cash
○ See potential fraud in real-time
○ Protect cash from currency/interest rate volatility

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● Cash Forecasting
○ Simplicity
■ As easy as spreadsheets
■ Automatic data integration
● Sophistication
○ Complex models & algorithms
○ Graphical variance analysis

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● Key to Forecasting: Measure accuracy
○ Require detailed variance analysis to find discrepancies
○ Need multiple time snapshots - quarterly assessment insufficient
○ Data visualization can be easier to target problems

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Standardize Controls

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Fraud and
Cybercrime
Payments
Supplier
Account
Verification
Fraud
Detection
Investments
& Trading
Bank
Account
Management
Access to
Treasury
Tech
Connectivity
Can it be compromised?
Do I know my account
signatories?
Who can change them?
Does my bank have the
same list?
How many bids before a trade?
Can settlement instructions be
modified?
How many layers of protection
exist after your password?
Do I have visibility into every payment?
Are my controls consistent with every
bank, every region, every person?
Do I review my ACKs?
Are there controls to prevent unauthorized
change to supplier payment info?
Do I use payment watchlists?
Do I have a control center to view all
transactions and modifications?

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Control Issues
Area of Responsibility
● Different approval chains depending on who
initiated payment request
● Treasury team can modify payments initiated by
AP
● Personnel in APAC different approval steps than
US
1 Payments
● CFO lacks real-time visibility into actual/expected
cash balances
● There is no cash audit trail because spreadsheets
are used
2 Cash Management
● Bank account signatories are not immediately
updated when someone transfers or leaves
3 Bank Accounts

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Standardization
You
Banks
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4
3
2
1

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One set of
approvals
Document
Attached
Single Source
of Record
Automated
Confirmation
Encrypted
Transfer
TMS
ERP
Consistent
Security
Protocol
One Set
of Limits
Real-Time
Visibility

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In conclusion…
You have outgrown spreadsheets when…
● Spend too much time fixing them
● Need security, audit, and controls for your cash and risk
management data
● Need automated reporting
● Need visibility and analysis of cash flow and risk

Outgrowing Excel: Why Treasurers Transcend to a TMS

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Outgrowing Excel: Why Treasurers Transcend to a TMS