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LEVERAGING COMMUNITIES
Documenting products
with DITA in DRUPAL
Kristof Van Tomme
dita@pronovix.com
COPY
COLLECTION
PROCESSING
AND
ENHANCING
ASSEMBLY &
FEEDBACK
Developers
Managers
Product owners
Documentation
professionals
Sales
Support
Managers
End-users
LEVERAGING COMMUNITIES
Information
PULL
Information
PUSH
COPY
COLLECTION
PROCESSING
AND
ENHANCING
ASSEMBLY &
FEEDBACK
Developers
Managers
Product owners
Documentation
professionals
Sales
Support
Managers
End-users
User stories
Technical
specification
Functional
specification
Community
Feedback
LEVERAGING COMMUNITIES
COPY
COLLECTION
PROCESSING
AND
ENHANCING
ASSEMBLY &
FEEDBACK
Developers
Managers
Product owners
Documentation
professionals
Sales
Support
Managers
End-users
User stories
Technical
specification
Functional
specification
Simplified
TOPICS
Community
Feedback
Self service
Documentation
Assembly
Edited
TOPICS
Editing
Usability
improvements
DITA MAPS
& EXPORTS
LEVERAGING COMMUNITIES
COPY
COLLECTION
PROCESSING
AND
ENHANCING
ASSEMBLY &
FEEDBACK
Developers
Managers
Product owners
Documentation
professionals
Sales
Support
Managers
End-users
User stories
Technical
specification
Functional
specification
Simplified
TOPICS
Community
Feedback
Self service
Documentation
Assembly
Edited
TOPICS
Editing
Usability
improvements
DITA MAPS
& EXPORTS
LEVERAGING COMMUNITIES
MODULAR
3-STEP
PROCESS
LEVERAGING COMMUNITIES
Modular 3-step process
Copy
collection
and
Pre-formatting
Drupal site
Simplified
TOPICS
Edited
TOPICS
& example
MAPS
Existing
Documentation
Process
Editor of choice
Assembly of
documentation
documents
and
Feedback
Drupal site
PROCESSING
AND
ENHANCING
ASSEMBLY &
FEEDBACK
Developers
Managers
Product owners
Documentation
professionals
Sales
Support
Managers
End-users
User stories
Technical
specification
Functional
specification
Simplified
TOPICS
Community
Feedback
Self service
Documentation
Assembly
Edited
TOPICS
Editing
Usability
improvements
DITA MAPS
& EXPORTS
LEVERAGING COMMUNITIES
COPY
COLLECTION
UPSTREAM
LEVERAGING COMMUNITIES
Collecting and reusing artifacts from the
production process
● Different types of materials
● User stories
● Functional specifications
● Technical specifications
● Issue tracker logs
Aggregate, index, search, map and re-use
LEVERAGING COMMUNITIES
Drupal modules you could use
● Aggregate/Import
● Feeds (RSS, CSV, HTML, TXT, OPML, XML)
● Table Wizard and Migrate (SQL, CSV)
● CMIS API (Sharepoint, Alfresco)
● Search
● Apache Solr, Faceted search
● Tag
● Taxonomy
LEVERAGING COMMUNITIES
New modules for the Upstream process
● Poorman's DITA
● Use a Drupal form to create basic DITA topics
● Currently implemented for tasks and concepts
● Search and insert
● Search aggregated content and insert it in the forms
PROCESSING
AND
ENHANCING
ASSEMBLY &
FEEDBACK
Developers
Managers
Product owners
Documentation
professionals
Sales
Support
Managers
End-users
User stories
Technical
specification
Functional
specification
Simplified
TOPICS
Community
Feedback
Self service
Documentation
Assembly
Edited
TOPICS
Editing
Usability
improvements
DITA MAPS
& EXPORTS
LEVERAGING COMMUNITIES
COPY
COLLECTION
Editing
Usability
improvements
DOC-TEAM
LEVERAGING COMMUNITIES
Pre-formatted starting material for the
professionals
● Modular process: no need to switch DITA editor
software
● No extra licenses needed to involve all
stakeholders (upstream and downstream)
● Better integration of different information silos
● Less field knowledge required from the
documentation professionals
● Better and more feedback from end-users
COPY
COLLECTION
PROCESSING
AND
ENHANCING
ASSEMBLY &
FEEDBACK
Developers
Managers
Product owners
Documentation
professionals
Sales
Support
Managers
End-users
User stories
Technical
specification
Functional
specification
Simplified
TOPICS
Community
Feedback
Self service
Documentation
Assembly
Edited
TOPICS
Editing
Usability
improvements
DITA MAPS
& EXPORTS
LEVERAGING COMMUNITIES
DOWNSTREAM
LEVERAGING COMMUNITIES
Modular: import DITA documentation
● Upload individual files
● Import folders
● Automatic checkout from a version controlled
documentation repository
● Drupal checks for updates
● Other import options can be tailored for specific
use cases to plugin to existing processes
LEVERAGING COMMUNITIES
Community feedback and subscriptions
● Feedback mechanisms
● Tagging (taxonomy)
● Flagging/bookmarking (flag)
● Rating (voting API, Fivestar)
● Comments & change suggestions
● Update subscription options:
● Subscribe (Messaging and Notifications framework)
● RSS (views)
LEVERAGING COMMUNITIES
User driven assembly and export
● Bookmark relevant documentation topics
● Create a new DITA map in the GUI
● Export the map and the topics it contains
LEVERAGING COMMUNITIES
Assembly toolbox
● Build DITA map using Graphmind mindmap UI
● Drag and drop
● Build and execute queries from Views
● Build custom queries from a GUI (Views)
● Execute queries in Graphmind
● Export
● To pdf, xhtml, online help with the DITA Open Toolkit
● Export DITA topics and map
LEVERAGING COMMUNITIES
Kristof Van Tomme
PRONOVIX
dita@pronovix.com

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