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EXAM #1
Chapter 1: Invitation To Management
1. What is management?
     • The process of achieving desired results through the efficient use of human and material
          resources. Achieving goals with a minimum cost.

2. What are the 2 key concerns of management?
     • Effectiveness – concerned with goal attainment
     • Efficiency – minimizing resource costs

3. What is effectiveness concerned with? Efficiency?
     • Effectiveness is concerned with doing the right thing in the right time, in the right way; goal
          attainment
     • Efficiency is concerned with reducing waste or minimizing resource costs since many
          resources are scarce. “Getting more bang for the buck.”

4. How are effectiveness & efficiency related?
      • More concerned with efficiency, the harder it is to be effective (i.e. when you try too hard to
         cut costs, you can loose sight of your goals)
      • Effective companies tend to be efficient

5. What is your important resource as manager?
     • Human resources [only as good as the people that work for you]
     • (Injellitance - incompetence + jealousy…is a big threat)

6. Is management art or science? When is it considered a science? An art?
    • Both
    • It is a science b/c we develop theories of managing & then test them using the scientific method
       w/ empirical evidence
    • It is an art b/c it’s an extension of people’s personalities; it can not all be taught & there are many
       different management styles that can be successful

7. How did management become important & why is it still significant today?
   • Industrial Revolution changed how work was performed; dividing up labor causes a need for
      managers
   • Owners used to do all of the managing
   • Craftsman didn’t need managers b/c could manage themselves, but machine need coordination

8. What was the basic change in the industrial revolution?
   • Skilled craftsman are transferred to use of machinery & division of labor (skilled labor
     decreased)

9. What happened to productivity (supply), prices, & demand as a result of the industrial
revolution?

                                                     1
• Production increased, prices decreased, demand increased
10. What was the pivotal event of our time, according to Drucker?
    • The switch from owner/manager to professional manager

11. Why do most businesses fail?
    • Poor management

12. What does a first-line manager do? What are the names associated with 1st line management?
    • Ensures that the plans developed by top managers & middle managers are implemented by
      laborers w/ minimum costs (Carry out the plans efficiently)
    • Only managers not to manage other managers
    • Foreman, supervisor

13. What does a middle level manager do? What are the names associated with middle level
manager?
    • Taking the plans from top level management & put them into action for 1st line management
    • Integrate & interpret these plans!
    • Plant manager, department head, division head, regional sales manager

14. What is corporate downsizing? What happens in corporate downsizing? What level of
management is most adversely affected?
    • Cutting costs (“Cut the fat, by reducing costs by people”)
    • Efficiency oriented
    • Often done by eliminating middle management levels; staff management is farmed off to
      consulting firms & everyone else that remains does more work; technology & computers help for
      faster communications, but often those people left have “survivors syndrome” where they
      become stressed, overworked, & think they are the next to leave since their friend’s were just
      fired & as a result, their productivity and morale decreases

15. What does a top manager do? What are the names associated with top management?
    • Plan & legitimize for the organization
    • Long range goal setting  strategic planning
    • CEO, CFO, CIO, chairman of the board, executive vice president

16. What is the difference between a line manager & a staff manager?
    • Line  power over production; have all the power & exists at all levels of the production
      pyramid; line of authority or chain of command
    • Staff  gives support & guidance/advice to the line manager; most often middle managers!
      (more likely to get rid of)

17. What is the difference between a functional manager & a general manager?
    • Functional  specializes/manages 1 area; 1st line managers usually
    • General  manages many areas; “a jack of all trades & a master of none”; increase as you go up
      the pyramid

18. What is the difference between an administrator & a manager?
    • Administrator  for non-profit companies
    • Manager  for profit companies
                                                 2
19. What are the 5 functions of management? Be able to identify & describe the five functions of
management? {POSLC}
    • Planning  Setting goals & steps necessary to get there
    • Organizing  dividing up work & coordinating the work
    • Staffing  recruiting & selecting employees, bonuses
    • Leading  direct, motivate, communicate, resolve conflicts
    • Controlling  give feedback

20. What does “planning has primacy” mean?
    • First thing you must do
    • Gives directions to all of the other management functions

21. What are the three aspects of controlling?
    • Monitor organizational performance
    • Compare actual results w/ “hoped for” results for feedback on performance
    • Taking corrective action if actual < “hoped for”

22. What are the Siamese twins of management?
    • Planning & Controlling

23. What is (are) the most important function(s) for a 1st line manager? Middle manager? Top
manager? What functions do they perform?
    • 1st line = staffing & leading
    • Middle = organizing
    • Top = planning
    • They perform all 5 functions but they focus on different important functions

24. What are the three managerial roles Mintzberg identified? Be able to identify each role.
    • Interpersonal  to develop & maintain positive relationships w/ others
    • Informational  receive information & then analyze it
    • Decisional  using information to solve problems or to take advantage of opportunities

25.       What gives rise to the three managerial roles, according to Mintzberg?
      •    A manager’s authority gives rise to status

26. What are the three managerial skills identified by Katz? Be able to identify each skill.
    • Technical  ability to use a special expertise relating to a method, process, or procedure in
      performing a task (expertise method)
    • Human  ability to work well w/ others (communication, leadership, empathy, self-awareness,
      motivation)
    • Conceptual  ability to problem solve; see the big picture; forecast

27. At what level of management are conceptual skills most important? Technical skills? Human
skills?
    • Conceptual Skills = top managers b/c they have to plan
    • Technical Skills = 1st line most important

                                                    3
•   Human Skills = equally important at all levels


28. What skill is most difficult to develop? Why?
    • Conceptual skills b/c you need to be smart, have experience, & it takes time to develop this skill.

29. According to Luthans (1988), are effective managers successful managers in general?
    • NO  effective managers were not usually promoted rapidly through the organization; the ones
      that networked were the ones who moved up

30. What percent of effective managers are successful?
    • 10%

31. On what activity do Effective managers spend the majority of their time? Successful
managers?
    • Effective = manage down; communication; building trust with team
    • Successful = manage up; networking - not what you know, but who you know and whether they
      like you

32. What is the primary difference between derailed executives & executives who made it to top
management, according to the Center for Creative Leadership?
    • Derailed executives are insensitive to other people

Chapter 2: environment of management
33. What are the three basic characteristics of an open system?
    • Input  raw materials and resources from suppliers
    • Transformation  production of goods
    • Output  finished goods & services

34. What is the cyclical nature of the transformation process? Negative entropy? Buffering the
technical core? Role differentiation & specialization? Synergy? Equifinality? (3 test questions)
    • Cyclical nature of the transformation process = customers & suppliers are equally important;
       feedback loop; controlling function
    • Negative entropy = trying to prevent the company from decaying; turnaround strategy
    • Buffering the technical core = stability in production; keep change to a minimum
    • Role differentiation & specialization = as open systems grow & develop, organizations needs
       more specialized departments
    • Synergy = teamwork; whole better than sum of its parts: 2+2=5
    • Equifinality = many roads to success

35. What are the five subsystems of an organization? What functions do each subsystem
perform?
    • Production = transform raw materials to goods & services (input/output)
    • Boundary-spanning = deals with 2 major dependencies; buying from suppliers / selling to
      consumers


                                                    4
•   Adaptive = research & development; concerned with technological change, raw materials &
       resources
   •   Maintenance = smooth operation & upkeep of organization {Facility Services @ LSU}
   •   Managerial = top & middle management; top - planning & legitimizing; middle - organizing


36. What are the two major dependencies in the external environment? What is the threat to
these 2 major dependencies?
    • Customers (on the outside) & Suppliers (on the inside)
    • Their biggest threat is competition

37. How do customers influence organizations & how do organizations influence customers?
    • Customers  can decrease profitability; can demand lower prices/better quality & service
    • Organizations  influence customers by advertising & creating “the need”; stay close to the
      customer

38. How much more does it cost to find a new customer than to keep an old one, according to
Total Quality Management estimates?
    • 5 times

39. How do suppliers influence organizations & how do organizations influence suppliers (i.e., 3
ways to establish & maintain a positive relationship with suppliers)?
    • Vertical integration  buy your supplier; increases cooperation
           o Vertical integration forward  buy your customer
    • Long term contracts  lock in the supplier @ a lower price
    • Reducing the number of suppliers  the larger volume makes a cost reduction (reduce from 3 to
       2)

40. What is the law of the marketplace?
    • Organizations that can’t compete will be forced to change their product line or will die out
      (survival of the fittest)

41. What are the five forces of competition & how does each influence the level of competition
within an industry? (1 test question)
    • Rivalry among organizations  greatest @ mature, low growth market; many organizations
    • Threat of new entrants  new entrants steal market share & drive prices down; higher the
       market threat, higher the competition
    • Threat of substitutes  can affect what prices you can charge & due to technological innovation,
       can make older products obsolete
    • Power of customers  powerful customers can cut into profitability; customers who make large
       purchases can drive down prices
    • Power of suppliers  can raise prices or reduce quality of good

42. What are the barriers to entry into an industry?
    • Government regulations (patents which keep competition out)
    • Capital requirements
    • High start-up costs
    • Brand loyalty to established companies
                                                   5
•   Cost advantages to existing customers who buy in large quantities
   •   Distribution channels tied up & hard to break in

43. What happens when a new entrant comes into the market/industry?
    • Increase competition, increase product supply, prices lower, & they seek market share


44. What determines if a supplier is powerful? Customer?
    • Suppliers are powerful  few places to buy or if he/she has many customers
    • Customers are powerful  make large purchases or can easily find alternative places to buy

45. How do powerful suppliers & customers influence organizations?
    • They can either drive prices up or down & can cut into the organizations profitability
    • You don’t want to depend on powerful customers & suppliers

46. How do substitutes affect an industry?
    • Increase competition, increase power of the customer & can make products obsolete
    • Technological innovations (often substitutes are at a higher price when they come out)

47. What are process & product innovations? What is the focus of each?
    • Process  advancement made in technological aspect; more efficient {assembly line, robotics}
    • Product  an innovation dealing w/ a product, good, or service; more effective {light beer,
      gorilla glass}
    • Can be one in the same {computers}

48. What are the general effects of technology on an industry?
    • Increases competition, promotes product obsolescence…you have to change your product line to
      meet new changes in technology or risk dying out

49. How does the economy influence an organization?
    • Indirectly by expanding economy which raises demand & vice versa
    • Facilitates the establishment of new enterprises
    • Almost always unpredictable
    • Managers prefer stable economic conditions with moderate, steady growth b/c violent changes in
      economic conditions can restrict business investment & growth

50. What are the four ways that government influences organizations?
    • Regulations  cost and opportunity to do business; improve quality of life
    • Taxation/subsidies  taxes encourage/discourage businesses; subsidies always encourage
      businesses
    • Competition  (post office vs. UPS)
    • Economic policy  affect ability to thrive & prosper

51. What is the shadow bureaucracy?
    • For every department in an organization, there’s a federal agency governing it making sure you
      are following regulations (HR - Department of Labor)

52. What are the three ways organizations influence governments?
                                                   6
•   Lobbying, direct political action, illegal activity

53. What is a PAC? What are the limits regarding PAC contributions to campaigns?
    • Political Action Committee formed by employees & stockholders to lobby government
    • Limited to direct contributions of $5,000, but they can give indirect contributions are indefinite



54. How does society influence business? Businesses influence society?
    • Society influences business through changes in social opinions (cleaner environment, women in
      the workplace)
    • Businesses influence society through charity & philanthropy as well as trying to legitimize their
      business to society

55. How does the international component of the environment influence organizations?
    • It is both a threat & an opportunity (i.e. more products competing is threat, but outsourcing &
      more people to buy is opportunity)

56. What is environmental scanning? How is it related to planning & organizational
performance?
    • Gathering information about changes & trends in the environment
    • Allows you to decide what goods or services to emphasize & which markets to explore &
      technologies to exploit
    • Is tied to planning

Chapter 4: planning
57. What are the three purposes of planning?
    • Establish & help achieve organizational objectives (fundamental)
    • Offset future uncertainties by reducing the risk surrounding organizational operations (defensive)
    • Affirmative (offensive) seeking out & taking advantage of opportunities to increase
      organizational success

58. Why is planning important?
    • Organizational success (helps you succeed, but doesn’t guarantee it)
    • Sense of unity & devotion
    • Coping with change (take wrong problems 1st & so forth)
    • Performance standards
    • Managerial development (develops managerial talent)

59. Why do managers resist planning?
    • Hard work & they are afraid of failure
    • Resists b/c not rewarded by the organization!
    • Lack of immediate feedback
    • Involves change
    • Goes against the “doer” mentality


                                                      7
60. What is Gresham’s law of planning?
    • Even when managers have the best intentions of planning, they end up neglecting it b/c they end
      up dealing w/ more recent problems
    • Clear desk of day to day, then plan (wrong priorities)

61. What does the non-planner typically blame for his/her poor performance?
    • Bad luck = external locus of control



62. What are the five phases of the planning process & what happens at each phase?
    • Establishing Objectives  what do you want to do?
    • Developing Premises  what factors are going to affect goal achievement?; forecasting
    • Decision Making  select best course of action to accomplish objectives; adopting a plan
    • Implementing A Course Of Action  assign & direct personnel to carry out the plan
    • Evaluating Results  compare actual results w/ “hoped for” results; feedback

63. What provides the basis for Phase 1: Establishing Objectives?
    • Your environmental scans - avoid threats & exploit opportunities

64. What are SMART goals? Or SMAIT?
    • S – specific of what and when it is desired
    • M - measurable for feedback
    • A - achievable, yet challenging
    • R - relevant (I - important)
    • T – trackable
    • M and T go hand in hand (controlling)

65. What is contingency planning? What are the benefits & drawbacks?
    • Developing multiple future scenarios & the plans to accompany each scenario using a “what if”;
      a dynamic environment; proactive
    • Benefit: allows you to act rather than react
    • Drawback: requires more time & resources than normal planning; expensive

66. What are the keys to effective implementation of a plan?
    • Tied to the budgetary system – make sure you have the resources to carry out
    • A clearly communicative plan – what the plan is, why it is, & how they will help achieve the
      goal
    • Motivate employees (WIFM  “What’s In It For Me”)

67. What function of management is Phase 5: Evaluation Results?
    • Planning and Controlling; Monitor performance; actual vs. “hoped for” results

68. What is the basic dilemma in planning?
    • Commitment increases, but willingness to plan & flexibility decreases

69. What are the different failures to avoid in planning? Be able to identify.
    • Top down delegation is not good b/c leaves key line managers out of the process
                                                  8
•   Not supportive environment (time, training, money, resources, rewards…)
   •   Plans that are too rigid or complex [KISMIF - keep it simple, make it fun]
   •   Failure to manage your plan
   •   Unrealistic expectations
   •   Getting bogged down in the details of planning




70. What is the Crystal Ball syndrome? Cure-All syndrome? Persian Messenger syndrome?
(2 questions)
    • Crystal Ball  believing that planning is solely about predicting the future; neglects
       implementation & evaluation
    • Cure-All  planning should cure all problems = WRONG because unrealistic; neglects realism
       of planning
    • Persian Messenger  when you hear bad news about your plan you want to kill the messenger;
       neglects evaluating results b/c no feedback; when you punish the person who brings the bad
       news…instead you should reward this person for their fair evaluation b/c it helps keep the plan in
       line

Chapter 5: StrategiC planning
71. What is the focus of strategic planning?
    • Establish & maintain a positive long-term relationship w/ the external environment
          o Long-term  5, 10, 15 years down the line

72. What are the four components of a well-thought out strategy? Be able to identify.
    • Scope  range of markets you want to do business in (can be narrow or wide); decide where the
      organization is going to compete
    • Resource Deployment  how to spend your resources to achieve the goals
           o Cash Cows to fund New Ventures & Stars
    • Distinctive Competence  competitive advantage; strength sets you off from competition; what
      is the company good at?
    • Synergy  different aspects of the business compliment one another; 2+2=5
           o Disney – channel, movies, theme parks

73. What is corporate strategy & business level strategy?
    • Corporate  mix of businesses you want to own (increases market share & profitability);
      1 strategy
    • Business  how you plan on competing w/ each business (maximize market share &
      profitability; multiple strategies

74. What are the four elements of strategy formulation & what does each element consist of?
    • OMIT!


                                                   9
75. What are benefits of the mission statement?
    • OMIT!

76. What is a SWOT analysis?
    • OMIT!

77. What is the goal of the Business Portfolio Matrix Approach?
    • Own that mix of businesses that will maximize market share & profitability

78. What levels of strategy does the Business Portfolio Matrix Approach deal with?
    • Corporate & business level


79. How are SBUs classified in the Business Portfolio Matrix Approach?
    • Based on market share (x-axis) & market growth (y-axis) & therefore, will determine how we
      deal w/ them
    • Strategic Business Units = businesses we own

80. What business strategy is used for a cash cow? Star? Dog? New venture?
    • Cash Cow = HI market share & LO growth; makes huge profits; invest minimum amount needed
      to keep market share
    • Star = HI market share & LO growth; invest all your $ to grow market share before it matures
    • Dog = LO market share & LO growth; keep them if they’re profitable, but as soon as they start to
      loose money, get rid of them
    • New Venture = LO market share & HI growth; if you think it could become a star, invest
      heavily…if not, get rid of it

81. What is the basic idea behind Generic Strategies?
    • There are 3 basic strategies that can be applied to a variety of industries to gain competitive
      advantage

82. What are the three Generic Strategies identified by Porter? Be able to identify.
    • Differentiation  make an image that your product is different than all others so you can
      demand a high price (i.e. Rolex or Mercedes)
    • Cost Leadership  increase sales by minimizing the cost per unit & your prices (Wal-Mart)
    • Focus  concentrate your efforts on a specific audience (Lady Foot Locker)

83. What is the basic idea behind the Adaptation model of strategy?
    • Strategy must be adaptive and aligned w/ it’s environment for it to be effective

84. What is a defender? Prospector? Analyzer? Reactor? When is a defender strategy the best?
Prospector? Analyzer? Reactor?
    • Defender  demand for products is not growing; a stable environment; compete with prices by
      having low costs; efficient production; organize with lots of rules & regulations
          o Ex: fast-food restaurants
    • Prospector  demand for products is growing; develop; innovate & growth strategy; flexible
      production; organize with few rules & regulations; allows for creativity
          o Ex) 3M with Post It Notes
                                                    10
•   Analyzer  environment moderately changing
   •   Reactor  worst strategy! Reacts to environment; no strategy; no set production process or
       organization design = inefficiency
          o Ex) K-Mart
   •   ** Defender & Prospector = complete opposites **

85. How does each strategy type in the Adaptation Model answer the entrepreneurial engineering
& administrating questions?
    • OMIT!




86. How are the strategies in the Business Portfolio Matrix Approach & the Adaptation Model of
Strategy related to one another?
    • Defender  cash cow (stable growth strategy
    • Prospector  new venture & star (growth & expansion strategy)
    • Analyzer -- cash cow, new venture, & star (prospector & defender parts)
    • Reactor -- dog; not all dogs are reactors!


                  aSSigneD oUtSiDe reaDingS
87. What does the article, “When competitive advantage is neither,” say about competitive
benchmarking as a strategy?
    • Focusing so much on beating the competition can cause you to lose customers
    • Try & find innovative ways to serve your customer

88. What does the article, “Avoid pricing yourself shot”, say about competing on price as a
strategy for attracting customers?
    • Try & develop a better relationships w/ your customers & when just have cheap prices, your
       product is no longer valued
    • You should differentiate your product instead & provide great service
    • Impossible to compete on quality, service, & price!; choose 2/3

89. Questions from the Business Week article, “What’s in a Phrase?”

   A. What did Emergence’s second annual slogan study reveal?
   • Fewer than ½ of slogans were known by 5% of respondents & 1/5 of them were recognized by
      1% or fewer
   • Consumers only remember a very small fraction of all slogans out there

   B. What’s the simple lesson regarding slogans?
   • Don’t focus too much on b/c may neglect truly important aspects of the business
   • Consumers don’t pay that much attention to them anyway

   C. What are the three rules in slogan-making?

                                                  11
•   1) Don’t advertise your aspirations (“We love to see you smile”…makes you think, I’m sure they
       don’t care if you’re happy or not)
   •   2) Give your slogan time to develop…don’t change it often
   •   3) Consider not using a slogan @ all




                revieW QUeStionS from ClaSS

a. 1st line managers are responsible for ___.
    • Implementing plans thru operative employees -- laborers

b. Corporate downsizing…
   • Staff jobs are the 1st to be eliminated

c. Why do business fail?
   • Poor management

d. Southwest Airlines…
   • When market share increases while @ the same times its cost relative to its competitors are low,
      SW is effective & efficient

e. The CEO of Syngeta Inc. is a ___.
   • Top manager
   • General manager
   • Line manager = makes decisions about what’s produced & when produced

f. Injellitance most adversely affects which function of management?
    • Staffing or leading

g. A manager is conducting an annual performance appraisal with 1 of her employees. This is an
example of the ___.
   • Controlling function -- measuring their performance relative to what you “hoped” for

h. What is the leading function of management?
   • Communicating
   • Motivating
   • Resolving conflict
                                                 12
i. What is empathy?
   • Being able to put yourself in someone else’s shoes & try to see the world from their point of
      view

j. What is self-awareness?
   • Knowing how you’re behaving & how it affects others

k. Which is more important to the success of a business? Customers or suppliers?
   • Both are equally important

l. What did Luthan’s study show?
   • Promotions were not based on performance

m. What is entropy?
   • The tendency for s system to decay over time

n. Successful managers spent most of their time on ___.
   • Networking (boot-legging’, brown nosing’)

o. Suppliers & customers are equally important to a company’s success during ___.
   • Cyclical nature of the transformation process

p. Which subsystems focused on external environments?
   • Boundary-spanning
   • Adaptive
   • Managerial [1/2 & ½…top is external & middle is internal]
         o ** Maintenance is all internal **

q. Environmental scanning is most closely associated with ___.
   • Planning

r. Buffer the technical core refers to ___.
   • Production

s. Which subsystem deals with an organizations 2 major dependencies?
   • Boundary-spanning

t. A managerial subsystem contains ___ management.
    • Both middle & top

v. How do you know if a supplier is powerful or not?
   • They’re one of the few sources of the supply & they have many customers.

w. What subsystem of the organization deals primarily with technological change?
   • Adaptive

x. What do you want in your business portfolio?

                                                  13
•   New ventures, stars, & cash cows primarily & an occasional profitable dog




                     QUeStionS from the BooK
Chapter 2

90. What are the internal strategies for dealing with environmental uncertainty?
    • Changing domain, recruiting, buffering, smoothing, rationing

91. What is involved in changing domain as a way to deal with environmental uncertainty?
    • Deciding where your organization will do business & what they will produce & market
    • If uncertainty, managed by moving to a more accommodating environment

92. How does recruiting help an organization cope with environmental uncertainty?
    • Hire top employees from a major competitor

93. What is input buffering? output buffering?
    • Input - manager’s interruptions of supply shocks by maintaining a stockpile of materials or by
      purchasing (in housing) the supplier itself
    • Output - maintains uniformity of finished goods by warehousing them until they can be
      absorbed; always able to meet the demands

94. What is smoothing?
    • Maintaining continuous demand of a product or service

95. How does pricing influence smoothing?
    • Prices increases soften demand while price reductions decrease demand (charge more @ peak
      hours & discount @ off hours)

96. What is rationing?
    • Ensure all time is productive (restaurants using reservations}

                                                  14
97. What are the external strategies for dealing with environmental uncertainty?
     ` Advertising, contracting, co-opting, coalescing, lobbying

98. What is contracting? What are its benefits? Who benefits most?
    • Selling seasonal products ahead of time @ a fixed rate through a mutually beneficial agreement
    • Benefits: Customer benefits b/c they’re guaranteed a price & the seller benefits b/c he is
      guaranteed a customer/buyer
    • Who benefits most is determined by whether the set price is above or below the current market
      price at the time of the sale. If they have gone up (buyer pays less) & the buyer would benefit
      the most & vice versa.

99. What is co-opting? How does this affect the external party?
    • Attempts to influence an external party by co-opting them into the organization as part of some
      input device
    • Allows the external party to have influence over the product of company & dissipates any
      resistance to the organization


100. Why is planning necessary?
   • Helps organizations to deal w/ complexity & uncertainty by providing a road map for change
   • Without planning, organizations can only react to changes in the environment, technology, &
      customer demands

101. What is cycle time reduction?
   • The length of time to complete a process & be ready to begin a new
   • Gives companies a competitive advantage

Chapter 4

102. What’s the difference between strategic, tactical, & operational planning?
   • Strategic = general, 5+ years
   • Tactical = 2-5 years, more specific
   • Operational = <2 years, very focused, specific measurable steps

103. What is a single-use plan? Standing plan?
   • Single - have a clearly defined time frame for their usefulness & will become obsolete once the
      product is complete; disappear
   • Standing - guide repetitive situations & makes decision making faster, easier, & more consistent;
      ongoing

104. What is the plan, do, check, act cycle?
   • Planning approach for continuous improvement: planning the improvement, doing it on a small
      batch, checking for compliance w/ standards, & then implementing the tested process

105. What does concept to customer mean?
   • The time a product is first considered to the time it’s sold to the customer


                                                   15
106. What is cycle time reduction concerned with?
   • Reducing cycle times (reducing the concept to customer time)

107. What is the 3% rule as it relates to cycle time reduction?
   • Only 3% of the elapsed time for a process is actually needed to complete the activity {filing an
      insurance claim may physically only take 5 minutes, but processing it may take 30 days}

108. What is reengineering?
   • The fundamental rethinking & radical redesign of business processes to achieve dramatic
      improvements in critical, contemporary measures of performance, such as cost, quality, service,
      & speed.

Chapter 5

109. What are the four building blocks of competitive advantage?
   • Quality, innovativeness, efficiency, customer representatives

110. What is the benefit of concentrating on a single business as a corporate strategy?
   • Focusing all the corporate energies in one area

111. What is the downside of concentrating on a single business as a corporate strategy?
   • All companies “strategic eggs” are in one basket & any economic downturn can immediately
      affect the company

112. What is unrelated diversification? Related diversification?
   • Unrelated = occurs when a business moves into an industry unrelated to its core business
          o Ex) Hitachi makes consumer electronics, power tools, & computers
   • Related - occurs when an organization diversifies into similar industries, products, and/or
      infrastructures
          o Ex) Del Monte owns a vegetable processing plant, glass jar company, & a snack food
              company


                                    eXtra CreDit
    Some manager’s suffer from injellitance - incompetence + jealousy; you select people
    That are inferior to you -- not the best -- & hide people who are better than them; a
    Manager might put an inferior person on an important job & well qualified people on
    Unimportant jobs because the good employees make the manager jealous so he/she wants to
     cover up their feelings
    Management as practice has equifinality = many roads to success
    Companies that downsize, the employee’s that remain go through a Survivor Syndrome = it
       could happen to me; depression/anxiety; all of their friends were fired; Over time their
       effectiveness decreases



                                                   16
 Emotional intelligence (EI) - manager’s ability to manage his emotions & the emotions of
  others to produce the best results for the company; a human skill; you can gain human skills by
  getting involved
 When you bring a problem to the boss, it’s called an upward leaping monkey!
 A lot of people call subsidies corporate welfare - government hands out the business
 Say’s Law - if you produce it, they will buy it; supply produces its own demand; removes
  barriers of trade to keep competition down
 “Going Green” = environmentally conscientious/friendly; very expensive to achieve
 “Throttling” -- reduce the amount of the number of DVD’s you can rent {NetFlix}
 Pareto’s Rule - 80% of the results come from 20% of what you do & you need to focus on those
  things
 Corporate Anorexia - when a company gets too lean from downsizing & employees burnout &
  become unproductive
 Only 10% of effective managers are successful!




                                              17

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MGT 3200Exam #1

  • 1. EXAM #1 Chapter 1: Invitation To Management 1. What is management? • The process of achieving desired results through the efficient use of human and material resources. Achieving goals with a minimum cost. 2. What are the 2 key concerns of management? • Effectiveness – concerned with goal attainment • Efficiency – minimizing resource costs 3. What is effectiveness concerned with? Efficiency? • Effectiveness is concerned with doing the right thing in the right time, in the right way; goal attainment • Efficiency is concerned with reducing waste or minimizing resource costs since many resources are scarce. “Getting more bang for the buck.” 4. How are effectiveness & efficiency related? • More concerned with efficiency, the harder it is to be effective (i.e. when you try too hard to cut costs, you can loose sight of your goals) • Effective companies tend to be efficient 5. What is your important resource as manager? • Human resources [only as good as the people that work for you] • (Injellitance - incompetence + jealousy…is a big threat) 6. Is management art or science? When is it considered a science? An art? • Both • It is a science b/c we develop theories of managing & then test them using the scientific method w/ empirical evidence • It is an art b/c it’s an extension of people’s personalities; it can not all be taught & there are many different management styles that can be successful 7. How did management become important & why is it still significant today? • Industrial Revolution changed how work was performed; dividing up labor causes a need for managers • Owners used to do all of the managing • Craftsman didn’t need managers b/c could manage themselves, but machine need coordination 8. What was the basic change in the industrial revolution? • Skilled craftsman are transferred to use of machinery & division of labor (skilled labor decreased) 9. What happened to productivity (supply), prices, & demand as a result of the industrial revolution? 1
  • 2. • Production increased, prices decreased, demand increased 10. What was the pivotal event of our time, according to Drucker? • The switch from owner/manager to professional manager 11. Why do most businesses fail? • Poor management 12. What does a first-line manager do? What are the names associated with 1st line management? • Ensures that the plans developed by top managers & middle managers are implemented by laborers w/ minimum costs (Carry out the plans efficiently) • Only managers not to manage other managers • Foreman, supervisor 13. What does a middle level manager do? What are the names associated with middle level manager? • Taking the plans from top level management & put them into action for 1st line management • Integrate & interpret these plans! • Plant manager, department head, division head, regional sales manager 14. What is corporate downsizing? What happens in corporate downsizing? What level of management is most adversely affected? • Cutting costs (“Cut the fat, by reducing costs by people”) • Efficiency oriented • Often done by eliminating middle management levels; staff management is farmed off to consulting firms & everyone else that remains does more work; technology & computers help for faster communications, but often those people left have “survivors syndrome” where they become stressed, overworked, & think they are the next to leave since their friend’s were just fired & as a result, their productivity and morale decreases 15. What does a top manager do? What are the names associated with top management? • Plan & legitimize for the organization • Long range goal setting  strategic planning • CEO, CFO, CIO, chairman of the board, executive vice president 16. What is the difference between a line manager & a staff manager? • Line  power over production; have all the power & exists at all levels of the production pyramid; line of authority or chain of command • Staff  gives support & guidance/advice to the line manager; most often middle managers! (more likely to get rid of) 17. What is the difference between a functional manager & a general manager? • Functional  specializes/manages 1 area; 1st line managers usually • General  manages many areas; “a jack of all trades & a master of none”; increase as you go up the pyramid 18. What is the difference between an administrator & a manager? • Administrator  for non-profit companies • Manager  for profit companies 2
  • 3. 19. What are the 5 functions of management? Be able to identify & describe the five functions of management? {POSLC} • Planning  Setting goals & steps necessary to get there • Organizing  dividing up work & coordinating the work • Staffing  recruiting & selecting employees, bonuses • Leading  direct, motivate, communicate, resolve conflicts • Controlling  give feedback 20. What does “planning has primacy” mean? • First thing you must do • Gives directions to all of the other management functions 21. What are the three aspects of controlling? • Monitor organizational performance • Compare actual results w/ “hoped for” results for feedback on performance • Taking corrective action if actual < “hoped for” 22. What are the Siamese twins of management? • Planning & Controlling 23. What is (are) the most important function(s) for a 1st line manager? Middle manager? Top manager? What functions do they perform? • 1st line = staffing & leading • Middle = organizing • Top = planning • They perform all 5 functions but they focus on different important functions 24. What are the three managerial roles Mintzberg identified? Be able to identify each role. • Interpersonal  to develop & maintain positive relationships w/ others • Informational  receive information & then analyze it • Decisional  using information to solve problems or to take advantage of opportunities 25. What gives rise to the three managerial roles, according to Mintzberg? • A manager’s authority gives rise to status 26. What are the three managerial skills identified by Katz? Be able to identify each skill. • Technical  ability to use a special expertise relating to a method, process, or procedure in performing a task (expertise method) • Human  ability to work well w/ others (communication, leadership, empathy, self-awareness, motivation) • Conceptual  ability to problem solve; see the big picture; forecast 27. At what level of management are conceptual skills most important? Technical skills? Human skills? • Conceptual Skills = top managers b/c they have to plan • Technical Skills = 1st line most important 3
  • 4. Human Skills = equally important at all levels 28. What skill is most difficult to develop? Why? • Conceptual skills b/c you need to be smart, have experience, & it takes time to develop this skill. 29. According to Luthans (1988), are effective managers successful managers in general? • NO  effective managers were not usually promoted rapidly through the organization; the ones that networked were the ones who moved up 30. What percent of effective managers are successful? • 10% 31. On what activity do Effective managers spend the majority of their time? Successful managers? • Effective = manage down; communication; building trust with team • Successful = manage up; networking - not what you know, but who you know and whether they like you 32. What is the primary difference between derailed executives & executives who made it to top management, according to the Center for Creative Leadership? • Derailed executives are insensitive to other people Chapter 2: environment of management 33. What are the three basic characteristics of an open system? • Input  raw materials and resources from suppliers • Transformation  production of goods • Output  finished goods & services 34. What is the cyclical nature of the transformation process? Negative entropy? Buffering the technical core? Role differentiation & specialization? Synergy? Equifinality? (3 test questions) • Cyclical nature of the transformation process = customers & suppliers are equally important; feedback loop; controlling function • Negative entropy = trying to prevent the company from decaying; turnaround strategy • Buffering the technical core = stability in production; keep change to a minimum • Role differentiation & specialization = as open systems grow & develop, organizations needs more specialized departments • Synergy = teamwork; whole better than sum of its parts: 2+2=5 • Equifinality = many roads to success 35. What are the five subsystems of an organization? What functions do each subsystem perform? • Production = transform raw materials to goods & services (input/output) • Boundary-spanning = deals with 2 major dependencies; buying from suppliers / selling to consumers 4
  • 5. Adaptive = research & development; concerned with technological change, raw materials & resources • Maintenance = smooth operation & upkeep of organization {Facility Services @ LSU} • Managerial = top & middle management; top - planning & legitimizing; middle - organizing 36. What are the two major dependencies in the external environment? What is the threat to these 2 major dependencies? • Customers (on the outside) & Suppliers (on the inside) • Their biggest threat is competition 37. How do customers influence organizations & how do organizations influence customers? • Customers  can decrease profitability; can demand lower prices/better quality & service • Organizations  influence customers by advertising & creating “the need”; stay close to the customer 38. How much more does it cost to find a new customer than to keep an old one, according to Total Quality Management estimates? • 5 times 39. How do suppliers influence organizations & how do organizations influence suppliers (i.e., 3 ways to establish & maintain a positive relationship with suppliers)? • Vertical integration  buy your supplier; increases cooperation o Vertical integration forward  buy your customer • Long term contracts  lock in the supplier @ a lower price • Reducing the number of suppliers  the larger volume makes a cost reduction (reduce from 3 to 2) 40. What is the law of the marketplace? • Organizations that can’t compete will be forced to change their product line or will die out (survival of the fittest) 41. What are the five forces of competition & how does each influence the level of competition within an industry? (1 test question) • Rivalry among organizations  greatest @ mature, low growth market; many organizations • Threat of new entrants  new entrants steal market share & drive prices down; higher the market threat, higher the competition • Threat of substitutes  can affect what prices you can charge & due to technological innovation, can make older products obsolete • Power of customers  powerful customers can cut into profitability; customers who make large purchases can drive down prices • Power of suppliers  can raise prices or reduce quality of good 42. What are the barriers to entry into an industry? • Government regulations (patents which keep competition out) • Capital requirements • High start-up costs • Brand loyalty to established companies 5
  • 6. Cost advantages to existing customers who buy in large quantities • Distribution channels tied up & hard to break in 43. What happens when a new entrant comes into the market/industry? • Increase competition, increase product supply, prices lower, & they seek market share 44. What determines if a supplier is powerful? Customer? • Suppliers are powerful  few places to buy or if he/she has many customers • Customers are powerful  make large purchases or can easily find alternative places to buy 45. How do powerful suppliers & customers influence organizations? • They can either drive prices up or down & can cut into the organizations profitability • You don’t want to depend on powerful customers & suppliers 46. How do substitutes affect an industry? • Increase competition, increase power of the customer & can make products obsolete • Technological innovations (often substitutes are at a higher price when they come out) 47. What are process & product innovations? What is the focus of each? • Process  advancement made in technological aspect; more efficient {assembly line, robotics} • Product  an innovation dealing w/ a product, good, or service; more effective {light beer, gorilla glass} • Can be one in the same {computers} 48. What are the general effects of technology on an industry? • Increases competition, promotes product obsolescence…you have to change your product line to meet new changes in technology or risk dying out 49. How does the economy influence an organization? • Indirectly by expanding economy which raises demand & vice versa • Facilitates the establishment of new enterprises • Almost always unpredictable • Managers prefer stable economic conditions with moderate, steady growth b/c violent changes in economic conditions can restrict business investment & growth 50. What are the four ways that government influences organizations? • Regulations  cost and opportunity to do business; improve quality of life • Taxation/subsidies  taxes encourage/discourage businesses; subsidies always encourage businesses • Competition  (post office vs. UPS) • Economic policy  affect ability to thrive & prosper 51. What is the shadow bureaucracy? • For every department in an organization, there’s a federal agency governing it making sure you are following regulations (HR - Department of Labor) 52. What are the three ways organizations influence governments? 6
  • 7. Lobbying, direct political action, illegal activity 53. What is a PAC? What are the limits regarding PAC contributions to campaigns? • Political Action Committee formed by employees & stockholders to lobby government • Limited to direct contributions of $5,000, but they can give indirect contributions are indefinite 54. How does society influence business? Businesses influence society? • Society influences business through changes in social opinions (cleaner environment, women in the workplace) • Businesses influence society through charity & philanthropy as well as trying to legitimize their business to society 55. How does the international component of the environment influence organizations? • It is both a threat & an opportunity (i.e. more products competing is threat, but outsourcing & more people to buy is opportunity) 56. What is environmental scanning? How is it related to planning & organizational performance? • Gathering information about changes & trends in the environment • Allows you to decide what goods or services to emphasize & which markets to explore & technologies to exploit • Is tied to planning Chapter 4: planning 57. What are the three purposes of planning? • Establish & help achieve organizational objectives (fundamental) • Offset future uncertainties by reducing the risk surrounding organizational operations (defensive) • Affirmative (offensive) seeking out & taking advantage of opportunities to increase organizational success 58. Why is planning important? • Organizational success (helps you succeed, but doesn’t guarantee it) • Sense of unity & devotion • Coping with change (take wrong problems 1st & so forth) • Performance standards • Managerial development (develops managerial talent) 59. Why do managers resist planning? • Hard work & they are afraid of failure • Resists b/c not rewarded by the organization! • Lack of immediate feedback • Involves change • Goes against the “doer” mentality 7
  • 8. 60. What is Gresham’s law of planning? • Even when managers have the best intentions of planning, they end up neglecting it b/c they end up dealing w/ more recent problems • Clear desk of day to day, then plan (wrong priorities) 61. What does the non-planner typically blame for his/her poor performance? • Bad luck = external locus of control 62. What are the five phases of the planning process & what happens at each phase? • Establishing Objectives  what do you want to do? • Developing Premises  what factors are going to affect goal achievement?; forecasting • Decision Making  select best course of action to accomplish objectives; adopting a plan • Implementing A Course Of Action  assign & direct personnel to carry out the plan • Evaluating Results  compare actual results w/ “hoped for” results; feedback 63. What provides the basis for Phase 1: Establishing Objectives? • Your environmental scans - avoid threats & exploit opportunities 64. What are SMART goals? Or SMAIT? • S – specific of what and when it is desired • M - measurable for feedback • A - achievable, yet challenging • R - relevant (I - important) • T – trackable • M and T go hand in hand (controlling) 65. What is contingency planning? What are the benefits & drawbacks? • Developing multiple future scenarios & the plans to accompany each scenario using a “what if”; a dynamic environment; proactive • Benefit: allows you to act rather than react • Drawback: requires more time & resources than normal planning; expensive 66. What are the keys to effective implementation of a plan? • Tied to the budgetary system – make sure you have the resources to carry out • A clearly communicative plan – what the plan is, why it is, & how they will help achieve the goal • Motivate employees (WIFM  “What’s In It For Me”) 67. What function of management is Phase 5: Evaluation Results? • Planning and Controlling; Monitor performance; actual vs. “hoped for” results 68. What is the basic dilemma in planning? • Commitment increases, but willingness to plan & flexibility decreases 69. What are the different failures to avoid in planning? Be able to identify. • Top down delegation is not good b/c leaves key line managers out of the process 8
  • 9. Not supportive environment (time, training, money, resources, rewards…) • Plans that are too rigid or complex [KISMIF - keep it simple, make it fun] • Failure to manage your plan • Unrealistic expectations • Getting bogged down in the details of planning 70. What is the Crystal Ball syndrome? Cure-All syndrome? Persian Messenger syndrome? (2 questions) • Crystal Ball  believing that planning is solely about predicting the future; neglects implementation & evaluation • Cure-All  planning should cure all problems = WRONG because unrealistic; neglects realism of planning • Persian Messenger  when you hear bad news about your plan you want to kill the messenger; neglects evaluating results b/c no feedback; when you punish the person who brings the bad news…instead you should reward this person for their fair evaluation b/c it helps keep the plan in line Chapter 5: StrategiC planning 71. What is the focus of strategic planning? • Establish & maintain a positive long-term relationship w/ the external environment o Long-term  5, 10, 15 years down the line 72. What are the four components of a well-thought out strategy? Be able to identify. • Scope  range of markets you want to do business in (can be narrow or wide); decide where the organization is going to compete • Resource Deployment  how to spend your resources to achieve the goals o Cash Cows to fund New Ventures & Stars • Distinctive Competence  competitive advantage; strength sets you off from competition; what is the company good at? • Synergy  different aspects of the business compliment one another; 2+2=5 o Disney – channel, movies, theme parks 73. What is corporate strategy & business level strategy? • Corporate  mix of businesses you want to own (increases market share & profitability); 1 strategy • Business  how you plan on competing w/ each business (maximize market share & profitability; multiple strategies 74. What are the four elements of strategy formulation & what does each element consist of? • OMIT! 9
  • 10. 75. What are benefits of the mission statement? • OMIT! 76. What is a SWOT analysis? • OMIT! 77. What is the goal of the Business Portfolio Matrix Approach? • Own that mix of businesses that will maximize market share & profitability 78. What levels of strategy does the Business Portfolio Matrix Approach deal with? • Corporate & business level 79. How are SBUs classified in the Business Portfolio Matrix Approach? • Based on market share (x-axis) & market growth (y-axis) & therefore, will determine how we deal w/ them • Strategic Business Units = businesses we own 80. What business strategy is used for a cash cow? Star? Dog? New venture? • Cash Cow = HI market share & LO growth; makes huge profits; invest minimum amount needed to keep market share • Star = HI market share & LO growth; invest all your $ to grow market share before it matures • Dog = LO market share & LO growth; keep them if they’re profitable, but as soon as they start to loose money, get rid of them • New Venture = LO market share & HI growth; if you think it could become a star, invest heavily…if not, get rid of it 81. What is the basic idea behind Generic Strategies? • There are 3 basic strategies that can be applied to a variety of industries to gain competitive advantage 82. What are the three Generic Strategies identified by Porter? Be able to identify. • Differentiation  make an image that your product is different than all others so you can demand a high price (i.e. Rolex or Mercedes) • Cost Leadership  increase sales by minimizing the cost per unit & your prices (Wal-Mart) • Focus  concentrate your efforts on a specific audience (Lady Foot Locker) 83. What is the basic idea behind the Adaptation model of strategy? • Strategy must be adaptive and aligned w/ it’s environment for it to be effective 84. What is a defender? Prospector? Analyzer? Reactor? When is a defender strategy the best? Prospector? Analyzer? Reactor? • Defender  demand for products is not growing; a stable environment; compete with prices by having low costs; efficient production; organize with lots of rules & regulations o Ex: fast-food restaurants • Prospector  demand for products is growing; develop; innovate & growth strategy; flexible production; organize with few rules & regulations; allows for creativity o Ex) 3M with Post It Notes 10
  • 11. Analyzer  environment moderately changing • Reactor  worst strategy! Reacts to environment; no strategy; no set production process or organization design = inefficiency o Ex) K-Mart • ** Defender & Prospector = complete opposites ** 85. How does each strategy type in the Adaptation Model answer the entrepreneurial engineering & administrating questions? • OMIT! 86. How are the strategies in the Business Portfolio Matrix Approach & the Adaptation Model of Strategy related to one another? • Defender  cash cow (stable growth strategy • Prospector  new venture & star (growth & expansion strategy) • Analyzer -- cash cow, new venture, & star (prospector & defender parts) • Reactor -- dog; not all dogs are reactors! aSSigneD oUtSiDe reaDingS 87. What does the article, “When competitive advantage is neither,” say about competitive benchmarking as a strategy? • Focusing so much on beating the competition can cause you to lose customers • Try & find innovative ways to serve your customer 88. What does the article, “Avoid pricing yourself shot”, say about competing on price as a strategy for attracting customers? • Try & develop a better relationships w/ your customers & when just have cheap prices, your product is no longer valued • You should differentiate your product instead & provide great service • Impossible to compete on quality, service, & price!; choose 2/3 89. Questions from the Business Week article, “What’s in a Phrase?” A. What did Emergence’s second annual slogan study reveal? • Fewer than ½ of slogans were known by 5% of respondents & 1/5 of them were recognized by 1% or fewer • Consumers only remember a very small fraction of all slogans out there B. What’s the simple lesson regarding slogans? • Don’t focus too much on b/c may neglect truly important aspects of the business • Consumers don’t pay that much attention to them anyway C. What are the three rules in slogan-making? 11
  • 12. 1) Don’t advertise your aspirations (“We love to see you smile”…makes you think, I’m sure they don’t care if you’re happy or not) • 2) Give your slogan time to develop…don’t change it often • 3) Consider not using a slogan @ all revieW QUeStionS from ClaSS a. 1st line managers are responsible for ___. • Implementing plans thru operative employees -- laborers b. Corporate downsizing… • Staff jobs are the 1st to be eliminated c. Why do business fail? • Poor management d. Southwest Airlines… • When market share increases while @ the same times its cost relative to its competitors are low, SW is effective & efficient e. The CEO of Syngeta Inc. is a ___. • Top manager • General manager • Line manager = makes decisions about what’s produced & when produced f. Injellitance most adversely affects which function of management? • Staffing or leading g. A manager is conducting an annual performance appraisal with 1 of her employees. This is an example of the ___. • Controlling function -- measuring their performance relative to what you “hoped” for h. What is the leading function of management? • Communicating • Motivating • Resolving conflict 12
  • 13. i. What is empathy? • Being able to put yourself in someone else’s shoes & try to see the world from their point of view j. What is self-awareness? • Knowing how you’re behaving & how it affects others k. Which is more important to the success of a business? Customers or suppliers? • Both are equally important l. What did Luthan’s study show? • Promotions were not based on performance m. What is entropy? • The tendency for s system to decay over time n. Successful managers spent most of their time on ___. • Networking (boot-legging’, brown nosing’) o. Suppliers & customers are equally important to a company’s success during ___. • Cyclical nature of the transformation process p. Which subsystems focused on external environments? • Boundary-spanning • Adaptive • Managerial [1/2 & ½…top is external & middle is internal] o ** Maintenance is all internal ** q. Environmental scanning is most closely associated with ___. • Planning r. Buffer the technical core refers to ___. • Production s. Which subsystem deals with an organizations 2 major dependencies? • Boundary-spanning t. A managerial subsystem contains ___ management. • Both middle & top v. How do you know if a supplier is powerful or not? • They’re one of the few sources of the supply & they have many customers. w. What subsystem of the organization deals primarily with technological change? • Adaptive x. What do you want in your business portfolio? 13
  • 14. New ventures, stars, & cash cows primarily & an occasional profitable dog QUeStionS from the BooK Chapter 2 90. What are the internal strategies for dealing with environmental uncertainty? • Changing domain, recruiting, buffering, smoothing, rationing 91. What is involved in changing domain as a way to deal with environmental uncertainty? • Deciding where your organization will do business & what they will produce & market • If uncertainty, managed by moving to a more accommodating environment 92. How does recruiting help an organization cope with environmental uncertainty? • Hire top employees from a major competitor 93. What is input buffering? output buffering? • Input - manager’s interruptions of supply shocks by maintaining a stockpile of materials or by purchasing (in housing) the supplier itself • Output - maintains uniformity of finished goods by warehousing them until they can be absorbed; always able to meet the demands 94. What is smoothing? • Maintaining continuous demand of a product or service 95. How does pricing influence smoothing? • Prices increases soften demand while price reductions decrease demand (charge more @ peak hours & discount @ off hours) 96. What is rationing? • Ensure all time is productive (restaurants using reservations} 14
  • 15. 97. What are the external strategies for dealing with environmental uncertainty? ` Advertising, contracting, co-opting, coalescing, lobbying 98. What is contracting? What are its benefits? Who benefits most? • Selling seasonal products ahead of time @ a fixed rate through a mutually beneficial agreement • Benefits: Customer benefits b/c they’re guaranteed a price & the seller benefits b/c he is guaranteed a customer/buyer • Who benefits most is determined by whether the set price is above or below the current market price at the time of the sale. If they have gone up (buyer pays less) & the buyer would benefit the most & vice versa. 99. What is co-opting? How does this affect the external party? • Attempts to influence an external party by co-opting them into the organization as part of some input device • Allows the external party to have influence over the product of company & dissipates any resistance to the organization 100. Why is planning necessary? • Helps organizations to deal w/ complexity & uncertainty by providing a road map for change • Without planning, organizations can only react to changes in the environment, technology, & customer demands 101. What is cycle time reduction? • The length of time to complete a process & be ready to begin a new • Gives companies a competitive advantage Chapter 4 102. What’s the difference between strategic, tactical, & operational planning? • Strategic = general, 5+ years • Tactical = 2-5 years, more specific • Operational = <2 years, very focused, specific measurable steps 103. What is a single-use plan? Standing plan? • Single - have a clearly defined time frame for their usefulness & will become obsolete once the product is complete; disappear • Standing - guide repetitive situations & makes decision making faster, easier, & more consistent; ongoing 104. What is the plan, do, check, act cycle? • Planning approach for continuous improvement: planning the improvement, doing it on a small batch, checking for compliance w/ standards, & then implementing the tested process 105. What does concept to customer mean? • The time a product is first considered to the time it’s sold to the customer 15
  • 16. 106. What is cycle time reduction concerned with? • Reducing cycle times (reducing the concept to customer time) 107. What is the 3% rule as it relates to cycle time reduction? • Only 3% of the elapsed time for a process is actually needed to complete the activity {filing an insurance claim may physically only take 5 minutes, but processing it may take 30 days} 108. What is reengineering? • The fundamental rethinking & radical redesign of business processes to achieve dramatic improvements in critical, contemporary measures of performance, such as cost, quality, service, & speed. Chapter 5 109. What are the four building blocks of competitive advantage? • Quality, innovativeness, efficiency, customer representatives 110. What is the benefit of concentrating on a single business as a corporate strategy? • Focusing all the corporate energies in one area 111. What is the downside of concentrating on a single business as a corporate strategy? • All companies “strategic eggs” are in one basket & any economic downturn can immediately affect the company 112. What is unrelated diversification? Related diversification? • Unrelated = occurs when a business moves into an industry unrelated to its core business o Ex) Hitachi makes consumer electronics, power tools, & computers • Related - occurs when an organization diversifies into similar industries, products, and/or infrastructures o Ex) Del Monte owns a vegetable processing plant, glass jar company, & a snack food company eXtra CreDit  Some manager’s suffer from injellitance - incompetence + jealousy; you select people  That are inferior to you -- not the best -- & hide people who are better than them; a  Manager might put an inferior person on an important job & well qualified people on  Unimportant jobs because the good employees make the manager jealous so he/she wants to cover up their feelings  Management as practice has equifinality = many roads to success  Companies that downsize, the employee’s that remain go through a Survivor Syndrome = it could happen to me; depression/anxiety; all of their friends were fired; Over time their effectiveness decreases 16
  • 17.  Emotional intelligence (EI) - manager’s ability to manage his emotions & the emotions of others to produce the best results for the company; a human skill; you can gain human skills by getting involved  When you bring a problem to the boss, it’s called an upward leaping monkey!  A lot of people call subsidies corporate welfare - government hands out the business  Say’s Law - if you produce it, they will buy it; supply produces its own demand; removes barriers of trade to keep competition down  “Going Green” = environmentally conscientious/friendly; very expensive to achieve  “Throttling” -- reduce the amount of the number of DVD’s you can rent {NetFlix}  Pareto’s Rule - 80% of the results come from 20% of what you do & you need to focus on those things  Corporate Anorexia - when a company gets too lean from downsizing & employees burnout & become unproductive  Only 10% of effective managers are successful! 17