Organization and Time Management

1. Time Management
or…
Organization: You kin haz it

2. What do you want to know?

4. Be regular and
orderly in your
life, so you may
be violent and
original in your
work.
Gustave
Flaubert
Alton
Brown
Organization
will set you
free!

5. Tip #1: Time is Precious! Use it wisely.

6. Where does your time go? Find out!

7. Tip #2: Design Your Life!

8. What is Order?
DBAFGCE
BGFCEAD
ABCDEFG
ECABDGF

10. Mind Like Water
A mental and
emotional state in
which your head is
clear, able to create
and respond freely,
unencumbered with
distractions and split
focus.

11. Can you
concentrate
here?

12. A workbench is for working … not for
storage!

13. A place for everything,
and everything in its place

18. Tidy drawers. Why wouldn’t you?

22. File Cabinet – Alphabetize it!

23. Tip #3 – Make rivers to your inbox

25. The inbox has many tributaries

29. Don’t do this

30. Tip #4: Your memory sucks!
Make lists!
•
•
•
•
To Do List
Shopping List
Stuff to check out List
Maybe Someday List
• Tickle File

31. Tickle file - 52 Folders

33. Tip #5: Use a calendar!

35. Tip #6: Make time for your to do list!
• That means – put it on your calendar!

36. But which task to do?
• Do the obviously urgent ones
• Do the ones you are excited about
• Then pick at random…
http://www.random.org/

37. Tip #7: Make all tasks bite sized

38. Tip #8: Public Deadlines are the Best
Motivation

39. Tip #9: Avoid interruptions and rat
holes
• Design for flow! (2-3 hour chunks of work)
• Read email ONLY at email time
• If you can deal with an email in 2 minutes, do it! If not:
– To do list it! or…
– Put it on “stuff to check out”
• When working, turn your
phone off!
• Never “just check” Facebook
• “Time box” your meetings
• Say NO whenever you can

40. Tip #10: Consider a Uniform

41. Tip #11: Sleep is arithmetical
•
•
•
•
•
•
•
Day
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Hours
7.5
6.5
5
7.5
10
8.5
Debt
0
1
3.5
3.5
1
0

42. Tip #12: Caffeine is a “Sometimes Food”

44. Questions?
•
•
•
•
•
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•
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Tip #1: Time is Precious! Use it Wisely.
Tip #2: Design Your Life
Tip #3: Make Rivers to your Inbox
Tip #4: Your Memory Sucks – Make Lists
Tip #5: Use a Calendar
Tip #6: Make Time for your To Do List
Tip #7: Make All Tasks Bite Sized
Tip #8: Public Deadlines are the Best Motivation
Tip #9: Avoid Interruptions and Rat Holes
Tip #10: Consider a Uniform
Tip #11: Sleep is Arithmetical
Tip #12: Caffeine is a “Sometimes Food”