The document provides tips for effectively using PowerPoint in presentations. It suggests that PowerPoint should be used sparingly to illustrate key points instead of serving as the structure of the speech. Specific tips include keeping slides simple with minimal text, refraining from flashy animations, rehearsing the presentation thoroughly, and engaging the audience instead of focusing attention on the screen. The overall message is that PowerPoint should enhance a presentation instead of replacing public speaking skills.

1. EFFECTIVE USE OF
POWERPOINT
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 Showing things to an audience during a speech is as old as
public speaking. In nearly all cases, showing an audience a
physical thing, “an actual object”, is the best way to engage an
audience’s attention. But when this isn’t possible, presentation
software like PowerPoint allows the modern public speakers to
show things to an audience on a large screen.
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 it has been turned upside-down over the past decade’s spread
of PowerPoint, for most PowerPoint users, is that the “speech”
is now mostly what’s on the screen , rather than what is
spoken. In other words, the proper relation of the illustration
tool to the speech has been reversed. In the opinion of many
people, this has tragically damaged, the art of public speaking.
 In the interest of restoring some balance of the use of
PowerPoint, without rejecting its use altogether, here are some
suggestions how to use PowerPoint effectively.
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TEN THOUGHTS ABOUT HOW TO USE
POWERPOINT EFFECTIVELY
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 PowerPoint when displayed via a projector, is a useful tool for
showing audiences things that enhance what the speaker is
saying. It is a useful tool for illustrating the content of a
speech, such as by showing photos, grafts, charts, maps, etc.,
or by highlihting certain texts from a speech, such as
quotations or major ideas. It should not be used as a slideshow
outline as a speaker is telling the audience.
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 2. Slides used in a presentation should be spare, in terms of
how much information is on each slide, as well as how many
slides are used. A rule of thumb is to put no more than eight
lines of text on a slide, and with no more than eight to ten
words per line. In most cases less is more, so four lines of text
is probably better. Don’t display charts or graphs with a lot of
information – if its useful for the audience to see such things,
pass them out as handouts.
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 3. Unless you are an experienced designer, don’t use the
transition and animations “tricks” that are built into
PowerPoint., such as bouncing or flying text. By now, most
people roll their eyes when they see these things, and these
tricks add nothing of value to a presentation.
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 4. Above all, use high-contrast color schemes so that
whatever is on your slides are readable. Unless you are a
talented graphic designer, use the templates that come with
power point or keynote, and keep it simple– high concept
design in a slide presentation doesn’t help in most
circumstances, unless you’re in the fashion or design fields. If
you use graphics or photos, try to use the highest quality you
can find or afford – clip art and low-resolution graphics blown
up on a screen usually detract from a presentation.
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 5. Rehearse you PowerPoint presentation and not just once.
Don’t let PowerPoint get in the way of your oral presentation,
and make sure you know how it works, what sequence the
slides are in, how to get through it using someone else’s
computer, etc. Make sure that you can deliver your
presentation in PowerPoint is completely unavailable; in other
words make sure you can give your speech without your
PowerPoint presentation.
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 6. Get used to using black slides. There are few speeches that
need something displayed on the screen all the time. If you
include the black slide in your presentation, your audience will
refocus on you, rather than on screen, and you can direct them
back to the screen when you have something else to show
them. Put a black screen at the end of your presentation. So
that when you’re done, the PowerPoint presentation is finished
and off to screen.
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 7. Concentrate on keeping the audience focused on you, not on
the screen. You can do this by using slides sparingly, standing
in front of the audience in a way that make them look at you,
and, if possible, going to the screen and using your hand or
arm to point out things on a slide. If you expect to be using
PowerPoint a lot, invest to a remote “clicker”, that lets you get
away from the computer and still drive your presentation. If you
don’t have one of those, it’s better to ask someone to run the
presentation than to be behind a screen and keyboard while
you talk.
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 8. If you show something on a computer that requires moving
the cursor around, or flipping on one screen to another, or
some other technique that requires interaction with the
computer itself, remember that people in the audience will see
it differently on the projection screen that you see them on the
computer screen. Keep motion on the screen to a minimum,
unless you’re showing a movie or video. It’s better to show a
static screenshot of a Web page, embedded, on a slide, than to
call up the Web page in a browser on a computer. If you want
to point out something on a Web page, go to the screen and
point at it – don’t jiggle the cursor around what you want
people to look at: their heads will look like bobble-headed
dolls.
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 9. Don’t “cue” the audience that listening to your speech
means getting through your PowerPoint presentation. If the
audience sees that your PowerPoint presentation is the
structure of your speech, they’ll start wondering how many
slides are left. Slides should be use asynchronously within
your speech, and only to highlight or illustrate things.
Audiences are bored with oral presentations that go from one
slide to the next until the end. Engage audience, and use slides
only when they are useful.
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 10. Learn how to give a good speech without PowerPoint.
These take practice, which means giving speeches without
PowerPoint. Believe It or not, public speaking existing before
PowerPoint, and many people remember it as being a lot better
than that it is now. A few people use presentation software in
extremely effective ways.
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 ASK QUESTIONS
Questions arouse interest, pique curiosity and engage
audiences, so ask a lot of them. Quiz their knowledge and then
show them how little they know. If appropriate, engage in a
little question - and – answer with your audience, with you
asking the questions.
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WRITE A SCRIPT
 A little planning goes a long way.
 That’s bass-actwards.
 And make sure your script follows a good storytelling
conversations
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ONE AT A TIME, PLEASE.
 At any given moment, what should be on the screen is the
thing you’re talking about.
 Plan your presentation so just one new point is displayed at
any given moment
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NO PARAGRAPHS
 Where most presentations fail is that their authors, convinced
they are producing some kind of stand-alone document, put
everything they want to say onto their slides in great big
chunky blocks of text.
 Congratulations. You’ve just killed a room full of people.
Cause of death: terminal boredom poisoning.
 Your slides are the ILLUSTRATIONS for your presentation,
NOT the presentation itself.
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BREAK THE RULES
 As with everything else, there are times when each of these
rules – or any other thing you know – won’t apply. If you know
there’s a good thing to break a rule, go ahead and do it. Rule
breaking is perfectly acceptable behavior – it’s ignoring the
rules or breaking them because you just don’t know any better
that leads to shoddy boring presentations that lead to
boredom, psychopathic break, depression, and eventually
death. And you don’t want that, do you?
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20. Respecfully submitted to:
Prof. Erwin M. Globio, MSIT
http://www.slideshare.net/jeannmaglasang
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