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VISIONARY ANALYSIS OF ORACLE R12 PURCHASING APPLICATION

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Disclaimer <ul><li>All other trademarks, service marks and logos used in this webinar are the trademarks, service marks or logos of their respective owners. </li></ul><ul><li>The views expressed in this webinar are views of the speakers and do not necessarily reflect the views of iWare Logic Pvt. Ltd </li></ul>

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AGENDA <ul><li>Introduction To Oracle Purchasing </li></ul><ul><li>P to P Life-cycle in Enterprise Structure </li></ul><ul><li>Managing The Suppliers </li></ul><ul><li>Key Features Of RFQ And Quotation </li></ul><ul><li>Requisitions And PO </li></ul><ul><li>Receiving And Accounting Flow In P to P </li></ul><ul><li>Basic Setups For Oracle Purchasing </li></ul><ul><li>Corporate And Career Benefits </li></ul>

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INTRODUCTION TO ORACLE PURCHASING

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<ul><li>Basic Purpose Of This Webinar </li></ul><ul><li>Overview Of Oracle Purchasing </li></ul><ul><li>Ordering Process </li></ul><ul><li>Key Entities </li></ul><ul><li>Integration </li></ul>

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P TO P LIFECYCLE IN ENTERPRISE STRUCTURE

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<ul><li>Functional Areas </li></ul><ul><li>The key functional areas which facilitates the communication between objects of P to P: </li></ul><ul><ul><li>Ordering </li></ul></ul><ul><ul><li>Sourcing </li></ul></ul><ul><ul><li>Analysis </li></ul></ul>

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P to P Lifecycle Demand Receipt in Org Purchase Order Quotation Supplier RFQ Requisition Payment Invoicing

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Enterprise Structure <ul><li>What is Enterprise Structure? </li></ul><ul><ul><li>Business Group </li></ul></ul><ul><ul><li>Ledger </li></ul></ul><ul><ul><li>Legal Entity </li></ul></ul><ul><ul><li>Operating Unit </li></ul></ul><ul><ul><li>Inventory Organization </li></ul></ul>

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Sample Enterprise Structure Legal entity Inventory organization Ledger Legal entity Operating unit Operating unit Inventory organization Inventory organization Inventory Business group

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Oracle Purchasing In Enterprise Structure <ul><li>Purchasing Documents </li></ul><ul><li>MOAC </li></ul><ul><li>Inventory Organization </li></ul><ul><li>Location </li></ul><ul><li>Item And Item Attributes </li></ul>

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MANAGING SUPPLIERS

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<ul><li>Role Of Supplier In Purchasing </li></ul><ul><li>Supplier Records </li></ul><ul><li>Maintaining Suppliers </li></ul><ul><ul><li>Supplier sites </li></ul></ul><ul><ul><li>Avoiding duplication </li></ul></ul><ul><ul><li>Merging supplier </li></ul></ul><ul><li>Supplier Reports </li></ul>

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Supplier Window Supplier Sites

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<ul><li>Maintaining Supplier List </li></ul><ul><li>Supplier List </li></ul><ul><li>Approved Supplier List (ASL) </li></ul><ul><li>Supplier Status </li></ul>

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KEY FEATURES OF RFQ AND QUOTATION

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RFQ <ul><li>What Is RFQ? </li></ul><ul><li>Entering RFQ Information </li></ul><ul><li>RFQ Lifecycle </li></ul><ul><li>Types Of RFQ </li></ul>

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RFQ Window RFQ Types -Bid -Standard -Catalog RFQ Life-cycle -In process -Active -Printed -Closed

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QUOTATION <ul><li>What is Quotation? </li></ul><ul><li>Entering Quotation Information </li></ul><ul><li>Quotation Lifecycle </li></ul><ul><li>Types Of Quotation </li></ul><ul><li>Quotation Approvals </li></ul>

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Quotation Window Qutn Types -Bid -Standard -Catalog Qutn Life-cycle -In process -Active -Printed RFQ No

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REQUISITIONS AND PO

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Requisitions <ul><li>Introduction of Requisition (Manual And Automatic) </li></ul><ul><li>Requisition Life-cycle </li></ul><ul><li>Entering Requisition Information </li></ul><ul><li>Types of Requisition </li></ul><ul><ul><li>Purchase Req </li></ul></ul><ul><ul><li>Internal Req </li></ul></ul><ul><ul><ul><li>Req import </li></ul></ul></ul><ul><ul><ul><li>Internal sales order </li></ul></ul></ul><ul><li>Requisition Template </li></ul>

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Requisition window Req Type -Internal -Purchasing

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<ul><li>Purchase Order (PO) </li></ul><ul><li>Overview Of PO </li></ul><ul><li>Create PO </li></ul><ul><ul><li>Manual </li></ul></ul><ul><ul><li>Automatic </li></ul></ul><ul><li>Types of PO </li></ul>

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PO Window PO Types -Standard -Planed -Blanket -Contract Supplier Site

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Purchasing Document Flow Requisition Quote Contract PO Blanket PO Release Standard PO RFQ Blanket PO

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PBWC <ul><li>Professional Buyer Work Center </li></ul><ul><ul><li>Overview </li></ul></ul><ul><ul><li>Benefits </li></ul></ul>

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PBWC Window

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RECEIVING AND ACCOUNTING FLOW IN P TO P

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Receiving <ul><li>What is Receiving? </li></ul><ul><li>Receipt routing </li></ul><ul><ul><li>Direct </li></ul></ul><ul><ul><li>Standard </li></ul></ul><ul><ul><li>Inspection </li></ul></ul><ul><li>Receipt Methods </li></ul><ul><ul><li>Standard </li></ul></ul><ul><ul><li>Express </li></ul></ul><ul><ul><li>Cascade </li></ul></ul>

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Receipt Window

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Some Important Features <ul><li>Receiving Tolerance </li></ul><ul><li>Substitute Receipt </li></ul><ul><li>Unordered Receipt </li></ul><ul><li>Blind Receipt </li></ul>

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Purchasing Accounting <ul><li>Overview of Purchasing Accounting </li></ul><ul><li>Key Accounts in P to P </li></ul><ul><ul><li>Receiving Inventory Account </li></ul></ul><ul><ul><li>Inventory AP Accruals </li></ul></ul><ul><ul><li>AP Liability Acct </li></ul></ul><ul><ul><li>Expense Account </li></ul></ul><ul><ul><li>Material Account </li></ul></ul><ul><ul><li>Charge Account </li></ul></ul><ul><ul><li>PPV Account </li></ul></ul><ul><ul><li>IPV Account </li></ul></ul>

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Invoice Num Invoicing & Payment

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Accounting flow in Oracle Purchasing

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BASIC SET-UP FOR ORACLE PURCHASING

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Mandatory Setups <ul><li>System Administrator </li></ul><ul><li>Ledger </li></ul><ul><li>HR, Inventory Flex-Fields </li></ul><ul><li>Location </li></ul><ul><li>Enterprise Structure (BG,LE,OU,IO) </li></ul><ul><li>Responsibilities </li></ul><ul><li>Set Profile Options </li></ul><ul><li>MOAC </li></ul><ul><li>Financial, Purchasing And Receiving Options </li></ul>

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Optional Setups <ul><li>Address Style </li></ul><ul><li>Tax </li></ul><ul><li>Freight Carriers </li></ul><ul><li>Cross Reference Type </li></ul><ul><li>Approval Hierarchy </li></ul>

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CORPORATE AND CAREER BENEFITS

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<ul><li>Corporate benefits: </li></ul><ul><li>Mapping of Oracle Purchasing with other Oracle Applications </li></ul><ul><li>Can be integrated with legacy systems </li></ul><ul><li>Helps to reduce paper work </li></ul><ul><li>Enhancement in features </li></ul><ul><li>Supports complex organization structure </li></ul><ul><li>Career benefits: </li></ul><ul><li>Different certification trainings are available </li></ul><ul><li>Gives the Functional exposure of P to P in industry </li></ul>

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Questions and Answers Questions Answers

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About iWare Logic iWare Logic is an Enterprise Business Applications Consulting company, specializing in Oracle Applications and Technologies. iWare Logic is an Oracle Gold Partner providing IT Services in areas like Oracle E-Business Suite, OAF, ADF, BI DW and DBA. iWare Logic offers Application Development delivery with focus on application customizations, workflows, integrations, and data conversions. We also provide skilled resources for on-site/off-shore projects for Oracle Enterprise Applications' Implementations and Support. For any queries, feel free to drop a mail to info@iwarelogic.com

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