Event page on FB: http://www.facebook.com/event.php?eid=221726991224406

1. Moderated by Ivan Vlasyuk,
Project Manager
ivan.vlasyuk@morkva.biz

2. Agenda: CCC meeting 12th October, Wednesday, 19-20:30
●
TOPIC: How to be a successful Executive Assistant
SPECIAL TREAT: our sponsor Starbucks will provide free coffee samples and muffins along with educational 10min
history on the origin of the coffee.
WHEN: Wednesday, October
· 7:00pm - 8:30pm
DURATION: 90min
WHERE: Starbucks, WENCESLAS SQUARE, Václavské náměstí 40, Prague, Czech Republic
COST: voluntary donation (at the door) - 50 CZK.
Agenda (item - owner - time – outcome):
1.Coffee tasting – Starbuck's staff - 10 min - fun & informative
2.Round table introductions - Ivan - 10min - team formed
3.Joe - presentation and Q&A - 40min
4.Open table discussion - team - 25min - knowledge formed
5.Closing - Ivan - 5min
Wed, 12 Oct, 2011 Prague, Czech Republic 2

3. Minutes taken, slide 1
● Coffee tasting – coffe master Matej:
– “Sunatra”strong, distinctive strong. Asian Pacific coffee. Grown on the little farms. Farmers really
dependent. Use specific machines to process the coffee. Mark represented by tiger. Cinamon
flavoured.
– Breaklfast coffee – supporting farmers – different from sumatra – this is mild, not bold as Sumatra. Good
for every morning., buts, bluberries flavour can be sensed.
● Attendees:
– Joe – from States, Harvard, in Prague 2 years,
– Karolina
– Ivan
– David - China, more then 2 years in Prague.
● Marketing in Shanghai.
– Olivier, French, 12 years. Transition. Industrial designer 7 years.
● Coffee machines, interior designs. Advertising, tv commercials. Panasonic. Vitalinia.
– Ivan Kocev
– Tinu
Wed, 12 Oct, 2011 Prague, Czech Republic 3

4. Minutes taken, slide 2
● Petr Cizek – from New York, Boston,
● Report directly to the President.
● CEO is mostly externally facing
● Media, stocks, high level introductions.
● When started – did not know how to schedule – the meeting. Now as leaving running executive office.
● Doing marketing, finance working.
● Being an assitant – why people doing.
● Some I don't know what I want to do – so I can be smart and organized and help others.
● Some people enjoy being doing it for long time – office assistance.
● Some may have idea – you work with someone who's job you want to take some day. So learning how run effective
organization.
● Real passion in social work
● The job helped to help figure passion for a work and intellectual curiosity.
● Private can hire people and treats employees is also ding good, yet this may not be passion.
● Harvard does not give you the job, it gets you to the door. Joe was classmate with Mark Zuckerberg - Joe was # 379
on Facebook in the world.
Wed, 12 Oct, 2011 Prague, Czech Republic 4

5. Minutes taken, slide 3
● Joe is now going back to school for Masters in Social Work
● In University done research on Gay and Lesbian community
● So now it is more of a return to what Joe was doing for a long time before
● Money is important – non-profit organization don't necessary run at profit, but can't be run at lost.
● Non-profit organization are real business
● Joe was democracy and consensus type person before always. Now learned how top-down authority can be used in a
good way and how it could be done better.
● Spending a lot of your own time helps. Knowning your people and building relationship is 1st step prior building
business functions.
● In the case of aquiring new team in nerw culture/geo. Today KITD is considered a technical company and governed by
US law. For the company aquiring the new company need to understand if there is “cultural fit” which translates in “do
you just like the people” :-)
● Example in 2010 company was bought in Singapore. Cultural found a lot of synergy. Everything in Singapore business
done with letter of credit. If company does not insist on same way “it was always done. This is how we done it in USA”,
then in fact you can get a better local business did.
●
Personal advice – important tell early on 1st week on the job, what you willing to do and what you are not willing to do.
● Define what is personal and what is business.
Wed, 12 Oct, 2011 Prague, Czech Republic 5

6. Minutes taken, slide 4
● 2 people replaced – logistics and personal and for business.
● Executive Assistant not Personal Assistant – budgeting work, HR, marketing, anything that comes up.
● Review expense going. New hires are registered in the corporate system.
● Interview of people working at the admin office.
● Worked run and started several businesses.
● Go around world meet with Investors, Relationship builder, M&A is externally facing.
– After hanging out there is a result of new investors.
● President – manages day to day operation. Helping people to do their job.
– Mix of driving rest of business
● What things enjoyed doing – execs. They don't have work they have meetings – it is crucial that everyone is on the
same page. Enjoyed meetings and driving of consistent messaging and helping people be aligning and to
accomplishing things.
● One of difficult thing – restructuring. A lot of work happening in spreadsheets. Sometimes decision is maid without
seeing actual people. If feasible if letting anyone goes – then would do it yourself and telling about decision yourself.
● After 2 years – being just intellectual is not enough. Be careful not fall into Assistant trap. Can't stay there long. Avoid
being treated as career assistant.
● Think now – If you are good at your job – noone would want to let you go – if you are bad at job – your job be limited.
Wed, 12 Oct, 2011 Prague, Czech Republic 6

7. Basic Info
Name: Young Professionals Forum
Category: Organizations - Community Organizations
Description: The Young Professionals Forum is devoted to providing young professionals with the skills, contacts, and
opportunities to help them succeed and become active members of the business community.
Privacy Type: Open: All content is public
www.youngprofessionalsforum.cz
http://www.facebook.com/event.php?eid=283249905027417
This event pages:
http://www.facebook.com/event.php?eid=221726991224406
http://www.facebook.com/event.php?eid=245576675493867
http://www.asmallworld.net/events/5798020
http://www.internations.org/events/view/creative-coffee-club-how-to-be-a-successful-personal-assistant:::19246
Ivan Vlasyuk,
Project Manager
ivan.vlasyuk@morkva.biz
Wed, 12 Oct, 2011 Prague, Czech Republic 7