1. THE COPPERBELT UNIVERSITY
DIRECTORATE OF DISTANCE EDUCATION AND OPEN LEARNING
MSC IN PROJECT MANAGEMENT
MONITORING AND EVALUATION - GBS714
Term Project 1
Irad Sinkala
SIN: 21900229
Lecturer: Dr. Shelly Baker
February, 2023

2. INTRODUCTION
• What is ProWorkflow?
 It is a web-based tool designed to make managing projects and other resources easier for you. The
platform, which was established in 2002, is now using its ninth software update.
 Pro Work Flow software is a powerful and intuitive application designed to simplify and streamline
work organization and collaboration. Developed for businesses of all sizes and applicable to all
industries, Pro Work Flow software bridges the gap between project and task management, giving
users integrated access to communications, costs, schedules, milestones, and documents. It
eliminates the need for myriad of spreadsheets and project management tools, instead simplifying
work management through a single interface.
 The platform offers a customizable dashboard that allows projects to be managed and adjusted
quickly and accurately. Cost and project burden calculations are made easier due to a built-in
system that tracks materials, labour, and other expenses automatically, enabling users to accurately
analyze project cost

3. About ProWorkflow
• One of the biggest advantages of Pro Work Flow software is its easy to use design.
Projects, tasks, and teams can be created via simple drag-and-drop manipulations,
eliminating the need for external help when setting up the project. In addition, the project
view is always available on the left-hand side of the interface - ensuring convenient
access, no matter what is currently on the screen.
• The platform also offers a customizable dashboard that allows projects to be managed and
adjusted quickly and accurately. Cost and project burden calculations are made easier due
to a built-in system that tracks materials, labour, and other expenses automatically,
enabling users to accurately analyse project cost. The platform's integration with CRM
and HR platforms simplifies employee management, and workflows are easily adapted
using the app's drag-and-drop functionality.

4. Benefits and Insights
Why use ProWorkFlow?
 Easy-to-Use: Place all company-related data in an one location on the project dashboard. Drag-
and-drop capabilities and simple scheduling make project setup straightforward.
 Fosters Collaboration: Because of its integrated messaging, firms can keep their teams and clients
informed.
 Work On-the-Go: Users of ProWorkFlow's mobile application can manage tasks and projects
from any location at any time.
 Fully Customizable: Users can customize their ProWorkFlow accounts to fit the branding and
logo of their businesses.
 Notifications: Tasks, communications, allocated projects, and more are tracked in the notification
tab. keeps users from missing important project information.
 Free Training and Support: provides free online training and support. gives free, high-quality
assistance to start-up enterprises through consultations and training.
 Integrations: Businesses can create apps, reports, and integrations using ProWorkFlow's API. To
share data and work with other apps from third parties, users can develop their own offline apps.

5. Industry Expertise
For businesses across a variety of sectors, including IT, creative, marketing, educational
institutions, non-profits, healthcare, retail, manufacturing, and more, ProWorkFlow handles
projects and tasks.For businesses of all sizes that offer professional services, it is
appropriate for top executives, project teams, and operational personnel.More than 2.5
million projects, 14.3 million activities, and 44.4 million hours have been tracked using its
adaptable, dependable, and simple-to-use application.

6. ProWorkflow Key Features
Project Management: With the help of its bulk task editor, tasks with time allotments, start and due
dates, statuses, staff assignments, and other details may be created and delegated more rapidly.
Workload Management: With the help of its bulk task editor, tasks with time allotments, start and due
dates, statuses, staff assignments, and other details may be created and delegated more rapidly.
Timesheets and Resource Management: Timesheets that are included make use of drag-and-drop
technology. provides a timer for direct bulk time entering, automated time tracking, widgets, adjustable
working hours, and other features.
Reporting: For wise decision-making, robust reporting systems measure business metrics. Create
specialized reports to evaluate a company's development and offer responses to frequently requested
topics.
Dashboard: A graphic breakdown of the upcoming, finished, and active work is shown on the
dashboard's user-friendly interface.

7. ProWorkflow Key Features CON’
• Templates: With modular template options that may be imported more than once in a project, you
can streamline projects, tasks, and the preparation of invoices or quotes. By combining and
matching services provided to clients, you may quickly create project quotations and bills.
• Tracks Time: features an integrated time tracker that may be used to initiate or stop manual time
tracking. provides drag-and-drop timesheets so that you can conveniently log your time or enter it
the old-fashioned way.
• Creates Invoices and Quotes: By choosing a project or client, you can create an invoice from
time records, or you can manually create invoices using libraries and editing tools.

8. ProWorkflow Features Overview
Campaign management
Project planning
Reporting
Road mapping
Access control
Agile methodologies
Approval workflow
Document management
Financial management
Gannt view
Marketing Calendar
Meeting management
No-code
Assignment management
Audit trail
Brainstorming
Client management
Content management
CRM
Daily reports
Dashboard
Budget management
Backlog management
Calendar management
Task management
Timesheet management
Workflow management

9. ProWorkflow Pros and Cons
PROS:
• Despite having a large number of functions,
ProWorkflow is incredibly simple to use and
comprehend.
• The customer service personnel is helpful,
quick to respond, and proficient in answering
all questions.
• It's very easy for consultants and independent
contractors to create invoices thanks to the
live time tracking tool.
• All parts of the tool's customizing options are
amazing.
• Nearly all common CRM programs can be
readily connected with ProWorkflow.
CONS:
 It would be wonderful if a pause button was
added, even though the time tracking feature
is good.
 hardly any automation features
 It's difficult to understand and highly jumbled
in the reporting.
 A recurring project cannot be duplicated.
 It's time to upgrade the user interface.

10. ProWorkflow Integrations
 Microsoft Sharepoint
 Box storage
 Google Workspace
 Kashflow
 Xero
 Dropbox
 Freshbooks
 Google Drive
 Microsoft OneDrive
 QuickBooks Online
 QuickBooks Desktop

11. SUMMARY
• Overall, Pro Work Flow software boasts a robust range of features designed to streamline and improve
team collaboration. Project administrators are able to track progress and provide feedback through
integrated task lists, activity logs, and project timelines. Team collaboration is improved by providing
a single system for storing and sharing documents, images and data, and with built-in document
editing and annotation tool is available for collaborative work. In addition, employees are able to
access the system across multiple devices - enabling correspondence to happen on the go.
• Pro Work Flow software is a powerful, intuitive and user-friendly application that consolidates the
day-to-day management of projects and tasks. The application not only provides an organized
structure to work on but also streamlines collaboration, communication and employee management.
Ultimately, Pro Work Flow software helps businesses of all sizes achieve more, in less time.

12. Reference
 Basecamp. (2010). Project management software, online collaboration: Basecamp. Web.
 Claromentis. (2010). Project software: Online project Management: Project management software- Claromentis.
Web.
 Dataperceptions. (2010). IT project framework. Web.
 Proworkflow. (2010). ProWorkflow: Online project management software web based system: Time, task, contact.
Web.
 Schwalbe, K. (2009). Information technology project management (6th ed.). Cambridge, MA: Course Technology.
 Tenrox. (2010). Project management software, online project tracking, & workforce management solution by
Tenrox. Web.