Effective Business Writing Skills By Nasrat Nisar & Group
1. Presented By: Nasrat Nisar
Mir Zubair Hussain
Salman Ghani
Presented To : Sir Muhammad Waris
2. • “In business, we use these skills daily by various
documents, these documents called business
documents. It plays a vital role in every business
whether it is big or small. It is important to keep track
and keep records of these documents to have written
proof of your business operation but also for legalities
in the future.
3. There are five planning steps before we transmit
our message:
Define the purpose
Gather material
Organize material
Consider alternatives
4. When you are arranging business communication you
must know:
The purpose clearly,
You must know why you should write and what should
be written.
5. You should gather the material which needed to define
the purpose.
Learn more about the problem situation.
Look for possible causes and solutions etc.
6. One the idea have been jotted down, they should be
properly arranged and organized. Disorganized
writing reflects a disorganized , illogical, untrained
and even weak mind. Failing to organize will Spoil the
objective of message.
7. Get all the alternatives after organize all the facts and
data. The reason is to ensure that the message fulfills
all the principles of communication.
9. Business writing is more important today than ever before.
Businesses communicate all day, every day. Writing well is
important for the success of any business or organization.
Business owners and their employees who can write clearly and
concisely have a competitive edge over others who are still
struggling to communicate. Having multiple sets of eyes on
business documents can prevent poorly written material from
reaching your target audience.
These are through via text, email, online post, advertising and
many other methods. Advances in electronic media make an
ability to craft strong, correct, professional documents a major
tool in any employees skills tool box. It means that writing skills
are very important for an organization internally as well as
externally. Internally is for inform employees about policies,
goals, objectives, plans etc. Externally is for promoting
organization, transactions, goodwill etc.
10. There are many sources of writing in an organization
some of them are given below:
Letter
Memo
Report
Resume
11. Definition:
“A message written by a person to convey a
message to another person”. It represents mutual
relationship and humanly communication. Purpose of
business letter is to communicate with client and
business partners in a formal manner.
12. Business letter are used for many purposes such as to
make inquiries, send replies, to place orders or bank
correspondence etc. the main and the basic function
of the business letter is not only to convey your
message to the person who receives the letter but also
to influence the reader.
14. Definition:
“Memo” is short for memorandum, which refers to a
reminder or a notification of an important item.
Memos are often sent to notify staff members about a
meeting or new policy the company feels is important
enough to warrant more than word-of-mouth
dissemination. Memos are often informal, with less
attention to structure, formatting, grammar and
quality of paper.
15. The purpose of memo is that they bring attention to
problems and they solve problems. They accomplish
their goals by informing the reader about new
information like policy changes, price increases, or by
persuading the reader to take an action, such as attend
a meeting, or change a current production procedure.
Memo is a document that helps the memory by
recording events or observations on a topic, such as
may be used in business office. The purpose may be to
provide information, analyzes and research.
18. Definition:
“A report is a statement of the results of
an investigation or of any matter on which definite
information is required”.
19. Reports are management tools. Their purpose is to
help you quickly grasp the essential elements and
relationship found in raw data and to help you make
effective decisions. Reports can cover a wide range of
topics, but usually focus on transmitting information
with a clear purpose, to a specific audience. They
should be well-written, clearly structured and
expressed in a way that holds the reader attention and
meets their expectations.
20. Definition:
A resume is a brief document which highlight in
individual experience, qualifications, and skills in
hope of securing a job interview, the resume is
typically the first item that a potential employer
encounters. Basically it is the first and last impression
of a candidate.
21. The purpose of a resume is to provide a summary of
your skills, abilities and accomplishments. You use it to
be invited to a meeting or short-listed for an interview,
it describes your education, abilities and previous
employment and is usually attached to a job
application to give further information about you.