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Association of Librarians and Information
professionals in the Social Sciences
a) The Group shall be known as the Association of Librarians and Information
professionals in the Social Sciences (ALISS).
2. Aims and objectives
a) The purpose of the Group shall be to provide a forum for information
professionals (in the UK or overseas) involved, or interested in, social sciences
b) It shall offer the opportunity to network and exchange information with other
c) The group will operate as a non-for-profit unincorporated society.
a) Membership of the Group shall be open to anyone, and all duly registered
members of the Group shall have the privilege of voting at Group meetings.
4. Management of the Group
a) The Group shall be managed by a committee consisting of:
Elected members, comprising up to three officers: Chair, Honorary Treasurer,
Honorary Secretary; and up to six ordinary members of the committee, all of
whom must be members of the Group.
b) Members of the Group may be co-opted to the committee and shall have the
same powers as if they were elected, but their tenure of service shall terminate
at the next AGM.
c) Four members of the committee, one of whom must be an officer, shall form a
d) The committee shall have the power to form sub-committees and will define
their terms of reference. These committees must report to the Group
a) Elections shall take place at the AGM.
b) Officers and ordinary committee members shall be elected annually.
c) In the event of any office falling vacant during the year, the Committee may fill
the office until the next AGM by election from among their own members or by
6. Electoral Procedure
a) Not less than 14 days before the AGM, the Honorary Secretary shall send to
each member of the Group a notice containing
i. An announcement of the date, time and place of the AGM
ii. A list of officers and ordinary members of the Committee indicating
those members due to retire
iii. An invitation requesting nominations to the committee.
b) Nominations must be received at least 14 days in advance of the AGM. Each
nomination must be signed by two members.
c) If the number of nominations is not sufficient to fill the vacancies, the
Committee may co-opt sufficient qualified members to fill such vacancies,
provided that they are willing to accept office.
d) If the number of properly nominated candidates does not exceed the number
of vacancies, they shall be declared elected at the AGM.
e) If the number of properly nominated candidates exceeds the number of
vacancies, election shall be by secret ballot of the members of the Group at
f) If a ballot is required, the Honorary Secretary shall send each member of the
Group notification of the election and an opportunity to vote by post for
those members unable to attend the AGM in person.
7. Annual General Meeting
a) The Group shall hold an AGM during the months of April to June of each year.
b) All duly registered members of the Group shall have the privilege of voting at
Group annual general meetings.
c) Items for the agenda shall be notified to the Honorary Secretary at least 14
days in advance of the day of the meeting.
d) The agenda shall be distributed by the Honorary Secretary 7 days in advance.
8. Other meetings
a) An Extraordinary General Meeting to conduct any specific business may be
called by resolution of the Committee or upon receipt by the Honorary
Secretary of a written request signed by at least twenty members of the
Group, in which case it will take place within 28 days of receipt of the
a) The general expenses of the Group shall be met from subscription fees from
members and a reasonable charge for attendance at meetings or other
b) The Group funds shall be under the control of the Committee. The current
account requires two authorised signatures. Each of the officers is eligible to
be a signatory to the account.
c) The Treasurer shall keep accounts which shall be made up to 31 March each
year. Such accounts when certified by the Auditors shall be laid before the
AGM of the Group together with the report and financial statement of the
d) An auditor who is not a member of the Committee shall be elected at each
AGM to examine the accounts of the Group.
a) The Group may offer (subject to availability of funds) 2 bursaries per calendar
year for attendance at a conference of the applicant's choosing
i. 1 members’ bursary
ii. 1 student bursary
b) The members’ bursary will be open to all individual or corporate members of
ALISS, with priority given, at the committee’s discretion, to one or both of the
i. Non-HE sector members, on the grounds that funding is not as readily
available to them
ii. Early career members, by which we mean those working in libraries
for less than five years – to include non-professional staff considering
librarianship as a career or working towards a CILIP accreditation and
qualified staff still working in non-professional roles, again on the
grounds that funding is not as readily available to this group
c) The student bursary will be open to part-time and full-time students
currently studying for a CILIP accredited course for a first degree or
postgraduate qualification in the library/information sector in the UK
d) Both bursaries will cover conference fees and/or travel expenses up to a
value of £250
e) Application will be by a written statement setting out, in no more than 500
words, eligibility for application; reasons for wishing to attend the event and
what benefits that attendance might bring to them in their current role or
career development, now or in the future
f) In the event of an application being received from an individual working at
the same organisation as a committee member, that committee member will
not engage with the selection process
g) The criteria for consideration used in the selection process will be made
publicly available on the ALISS website
h) The recipients of the awards will write a report on the conference and their
experiences, for inclusion in ALISS Quarterly at the committee’s discretion
i) Bursaries will be paid on production of an invoice or proof of payment
j) Awards are made at the discretion of the committee and the committee’s
decision is final.
11. Alterations and disputes arising under the constitution
a) Proposals to alter or amend the constitution shall be submitted to the AGM,
provided that they have been previously approved by the Committee, or
signed by not less than two members and delivered in writing to the
Honorary Secretary not less than 28 days before the AGM, or to a Special
General Meeting convened in accordance with clause 9.
b) In consideration of such amendments, votes submitted in advance by absent
members shall have the same effect as if they were present.
c) A resolution may be proposed at the AGM demanding a postal or online
ballot of all Group members and a postal or online ballot shall be taken if the
resolution is carried by a majority of at least two thirds of those members
12. Winding up of the Group
a) Any decision to wind up the group and the disposal of any funds at this point
shall be made by the ALISS committee in consultation with the ALISS
b) n the event of the group winding up surplus funds would be distributed
equally among existing members.
May 8th 2017.