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Lower Costs and Increase ROI with Strategic Resource Planning

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Lower Costs and Increase ROI with Strategic Resource Planning

  1. 1. Lower Costs and Increase ROIWith Strategic Resource PlanningEmpowering PPM Work Management Success Jim PattersonWebinar Series jpatterson@epmlive.com
  2. 2. What is Resource Management?The efficient and effective deployment for anorganization’s resources when they are needed Right Resources Right Right Time Work Confidential
  3. 3. Resource Management Lifecycle • Long-range, strategic planning Capacity Planning • Organization/Department Program & Project • Identification of projects/programs Resource Allocation • Prioritization and scheduling Operational Work • “Keep-the-lights-on” activity management Management • Support, internal group projects Task Management • Individual task assignments & Collaboration • Skills assessment Confidential
  4. 4. Work is Everywhere Action ApplicationProject Tasks Items Issues Backlog Documents Defects Approvals User Recurring Stories Maintenance Incidents Changes Deliverables Testing Bugs Confidential
  5. 5. Disconnected Systems & Processes Service Application ProjectManagement Management Management • Requests • User Stories • Tasks • Problems • Defects • Issues • Changes • Tasks • Changes • Testing • Actions • Maintenance • Work is managed by parallel processes • Multiple entry points of work that is associated • Departmental silos enforcing their own processes, priority and deployment Confidential
  6. 6. The Solution Schedule Enterprise Work Capabilities Portfolio Managemen Resource Financial Time Business Management t Management Management Management Intelligence Project Portfolio IT Service Application Lifecycle Asset Management Management Management Management Site Apps (Work Processes) Build Your Own Projects Accounts Opportunities Contracts Incidents Maintenance To-dos Actions Approvals Changes Bugs Tasks Backlogs Issues Applications Deliverables Documents Service Requests Defects Work Features Confidential
  7. 7. All IT Work Together Business Value Applications Services Projects Incidents Service Portfolio Projects Incidents, Changes, Problems Reporting Changes Metrics Dashboards Select Application Portfolio Status Reports Work Releases, Backlog, Test Cases Execution Demand Resource Management Work Management Time Management Project Portfolio Projects, Tasks, Issues, RisksFunnel All Work Through a Common Governance and Control Structure. Confidential
  8. 8. Enriched Feature Set Confidential
  9. 9. Resource Capacity Capacity Planning Program & Project Resource Allocation Operational Work Management Task Management, Collaboration, Progress Reporting Determine Identify Analyze FinalizeIdentify Estimated Potential and Adjust Plan forGeneric Usage for Resource Resource Resource Roles Each Role Constraints Plan Allocation Confidential
  10. 10. Resource Capacity Plan Confidential
  11. 11. Resource Analyzer Confidential
  12. 12. What-If Modeling Confidential
  13. 13. Resource Capacity Reports Confidential
  14. 14. Resource Allocation Capacity Planning Program & Project Resource Allocation Operational Work Management Task Management, Collaboration, Progress Reporting Match Potential Confirm Project or Work Verify Resource Manage Future Shifts inCandidates with Needs Assign Named Resources Assignment and Assignment with Resource Assignments(skills, availability, etc.) Duration Necessary Parties Confidential
  15. 15. Resource Allocation Confidential
  16. 16. Resource Allocation Create Task ListBuild Your Team Assign Resources Confidential
  17. 17. Resource Allocation Confidential
  18. 18. Resource Work Management Capacity Planning Program & Project Resource Allocation Operational Work Management Task Management, Collaboration, Progress Reporting Resolve Provide Manage Track Issues and Respond to Continuous Work Resource Mitigate Resource FeedbackAssignments Performance Potential Changes and Status Risks Confidential
  19. 19. Work is EverywhereCollect Select Plan Execute Track Actions Requests Risks Tasks Backlog Issues Documents Maintenance Incidents Defects ApprovalsChanges Problems Opportunities Changes Deliverables Punch Lists Bugs Confidential
  20. 20. Waterfall Projects Confidential
  21. 21. Microsoft Project Plans Confidential
  22. 22. Agile/Scrum Projects Confidential
  23. 23. Unstructured Work Items Confidential
  24. 24. Resource Work Management Confidential
  25. 25. Resource Collaboration Capacity Planning Program & Project Resource Allocation Operational Work Management Task Management, Collaboration, Progress Reporting ProvideDefine Shared Track Status Teams Goals and and Real Time Efficient Tools Objectives Updates to Collaborate Confidential
  26. 26. Resource Collaboration Confidential
  27. 27. Resource Collaboration Confidential
  28. 28. Time Management Report time-phased actual work on any Understand Where People Are SharePoint Work Really Spending Their Time item Save, Submit, Select Period, Add, Remove Timesheet Items Capture special time categories such as billable, non- billable, regular, over time, and more Confidential
  29. 29. Work Log Confidential
  30. 30. Resource Collaboration Confidential
  31. 31. Social Collaboration Keeping Everyone Informed & Up-to-Date Confidential
  32. 32. Resource Task Management Capacity Planning Program & Project Resource Allocation Operational Work Management Task Management, Collaboration, Progress Reporting MonitorGather Work Provide Status Overall HealthAssignments and Updates of all Work and Dependencies Confidential
  33. 33. My Work Increase the effective working Manage and Track All Your Work time Demands In Your Organization Increase team members’ Initiate Plan Execute Control Close ownership and Tasks Actions Risks accountability of ECM this process Issues Documents Punch Lists Contracts Increase control over the execution Meetings Defects of work Deliverables Bugs Approvals Changes Invoices Managers have Procurements more visibility into work priorities Confidential
  34. 34. Resource Task Management Confidential
  35. 35. All Work Assignments Confidential
  36. 36. Reporting Gauge overall Make The Right Decisions On progress of the various work Data You Can Trust investments throughout their lifecycle Identify trends over time to understand and improve your business Review comprehensive, real- time information to ensure effective decision making Confidential
  37. 37. Demodemo Confidential
  38. 38. Resource Management Resource Capacity Resource Allocation Resource Work ManagementResource Collaboration & Task Management Confidential
  39. 39. Resource Management Get People Working On The Right Work Analyze and assign At The Right Time resources to work based on skill, availability, and location More accurately forecast staffing needs Understand current and long-term skill gaps View strategic resource utilization Confidential
  40. 40. Business Value Proposition No need for separate, expensive applications Generate increased value from the investment in SharePoint Increased efficiency by workers getting all work in a single solution Opportunity to retire multiple solutions that can be handled in one Confidential
  41. 41. Next Steps Get Started Today Visit epmlive.com today Contact us at info@epmlive.com Toll free: 1-855-EPM-Live Confidential
  42. 42. App Marketplace Introducing the First PPM App Marketplace on the Market with Fully Integrated Work Solutions to Meet Every Business NeedService Management Program Management Product Management IT Management Confidential
  43. 43. Thank youEnterprise Project Portfolio & Work Management for Everyone