Chris Awre from the University of Hull gave an update on activities since the end of the HHuLOA project.

1. HHuLOA
Open access development for research

2. Open access and research
• Open access is aimed at:
• Expanding audiences for research
• Increasing the impact and benefit of research
• Open access should be good for research development and reputation
• Open access and research dissemination
• Open access has always been an option - many have chosen to make use of this
• Open access is now a policy requirement - aim is to maximise the advantages
• How do researchers and institutions make open access work for them?

3. HHuLOA project
• Hull, Huddersfield and Lincoln Open Access
• https://library3.hud.ac.uk/blogs/hhuloa/
• June 2014 – May 2016
• “The aim of this good practice project is to identify how open access
support mechanisms can be used to assist with the development of
research. Working together, the three institutions will explore this link, with
the aim of supporting other institutions developing their research capacity
and looking to understand how open access can be used as a means of
supporting this.”

4. HHuLOA project 2
• The HHuLOA project has looked at open access from two perspectives
• Getting our house in order so open access processes work
• Exploring how open access links into research development
• Perspective of three institutions with developing research portfolios

5. HHuLOA project - workpackages
• Focus on
• Baselining open access development
• Policy navigation
• Open Access lifecycles
• Technical developments
• Open Access and research support
• Jisc Monitor
• Open Access and e-resource management

6. HHuLOA project - workpackages
• Focus on
• Baselining open access development
• Policy navigation
• Open Access lifecycles
• Technical developments
• Open Access and research support
• Jisc Monitor
• Open Access and e-resource management

7. HHuLOA project - workpackages
• Focus on
• Baselining open access development
• Policy navigation
• Open Access lifecycles
• Technical developments
• Open Access and research support
• Jisc Monitor
• Open Access and e-resource management

8. Baseline record template
• Purpose
• To capture information about practical open access issues
• To share these through an open document
• To encourage others to share their information
• To draw out good practice based on community activity
• Format
• Google spreadsheet – CC-BY 4.0 licence - https://goo.gl/TpQnU4
• Information captured periodically

9. Baseline record template – one year on
• No further development, although not without encouragement to do so
• Main limitation has been time
• Spreadsheet data is out of date, but could be refreshed
• Challenge is how open we are prepared to be in order to be open

10. Funder policy breakdown and navigation
• Spreadsheet of funder policies broken down
• https://goo.gl/qFAVyx
• Intention was to find a way for academic staff to navigate information so
they know what they need to do
• Recognises that research often funded by multiple funders
• Related initiatives
• PASTEUR4OA project – developing proposed schema for how such policies should be
structured
• Sherpa JULIET – individual funder policy presentation

11. Funder policy – one year on
• Spreadsheet awaits further development, but problem space remains
• How can academics effectively navigate policy landscape without confusion?
• PASTEUR4OA now complete as well
• Lots of resources and exploration of policy alignment
• http://www.pasteur4oa.eu/
• Challenge is to determine what tool/approach would meet aims best

15. OA lifecycles – one year on
• Lifecycles are available through http://eprints.hud.ac.uk
• Tube map attracted more response at the time
• Challenge remains to identify the best ways of portraying the different
aspects of open access across different stakeholders

16. Technical developments – one year on
• Hull – REF-compliant Hydra/Samvera repository in place, but moving
operation to Worktribe CRIS in autumn 2017
• Huddersfield – REF-compliant EPrints repository in operation, hosted by
Southampton
• Lincoln – local EPrints repository in operation with local modifications.
Looking to move to hosted instance

17. Open access workflows – Professional services
input
• Advocacy/guidance
• APC management
• Deposit
• Metadata
• Embargo management
• Statistics
• Discovery
• Validation
• Impact monitoring

18. Open access workflows – Professional services
input
• Advocacy/guidance
• APC management
• Deposit
• Metadata
• Embargo management
• Statistics
• Discovery
• Validation
• Impact monitoring
The areas highlighted will, or should,
be better embedded elsewhere
as well, usually the Research Office

19. Open access workflows – one year on
• Are the trends identified in the survey coming to pass?
• Research offices have increased awareness of open access in the context of
REF
• Ongoing tension between value of Library maintaining central role in
managing open access and the benefits of sharing the workload and
involving other stakeholders

20. Open access and institutional strategy
• Open access is largely operational in nature
• Strategic direction will inform how that operational aspect develops
• Maintain focus around how open access can support institutional development of
research
• University of Hull Strategic Plan, 2016-2020
“Champion open access publication and other forms of open scholarship to enhance the
dissemination and impact of our research and enterprise”

21. Jisc Monitor – one year on
• The HHuLOA project acted as critical reviewers of the system specification
• Quarterly meetings held to discuss progress and identify gaps that needed attention
• Jisc Monitor now in production and use
• NB. Hull has not pursued its own interest because of the Worktribe implementation
• The challenge remains one of capturing the information needed from
academics in an appropriate system for later analysis and reporting

22. Open access and e-resource management
• Resources aimed at staff new to ERM/OAM
• TERMS = Techniques in E-Resource Management
• Developed 2008-2012
• Six TERMS: investigation, acquiring, implementation, evaluation/access, annual
review, cancellation/replacement
• OAWAL = OA Workflows for Academic Librarians
• advocacy, workflows, standards, copyright, etc. etc.
• Further developed as part of HHuLOA project, see: http://eprints.hud.ac.uk/24260/

23. OA and ERM – one year on
• See work to develop a new set of TERMS
• https://library.hud.ac.uk/blogs/terms/
• Original work described in blog post
• https://library.hud.ac.uk/blogs/hhuloa/2016/05/11/mapping-open-access-to-e-
resources-workflows/
• Challenge is to assess who does what processes within the library and
assess streamlining opportunities

24. One year on at Hull
• Focus has been on communication, communication, communication…
• Postcards, digital signage, emails, presentations…
• Focus on embedded open access for 2017-18 staff development
• Implementation of Worktribe CRIS has raised awareness of OA amongst
other professional services
• OA as key part of research system workflows, and hence research activity
• Recent work has been auditing compliance in 2016
• We believe we are at 54% for certain, but are probably higher

25. In summary…
• KISS – Keep it Simple…
• Be open about working with each other across stakeholder groups
• Be strategic to inform OA operations as part of research development
• Be clear about how your repository/CRIS is supporting your needs
• Engage in user groups
• Maintain the message to embed processes

26. Thank you
c.awre@hull.ac.uk
(And many thanks to my project colleagues, Graham Stone (Huddersfield, now of
Jisc) and Paul Stainthorp (Lincoln, now in Isle of Man) for their input to the success
of the project)