How to build an Intranet portal in SharePoint using out of the box features

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This slide deck illustrates how you can use SharePoint to build your organization's Intranet Portal, complete with Project Sites, Department Sites. Document Management Repository, Employee Directory and more.

Technology

sharepointmaven.com @gregoryzelfond
HOW TO BUILD AN INTRANET
PORTAL IN SHAREPOINT
USING OUT OF THE BOX FEATURES

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About Me
 Gregory Zelfond
 10+ years of experience with SharePoint
 SharePoint Advocate, blogger
 Love to solve business problems using code-free, out of
the box SharePoint configurations
 Owner of SharePoint Maven

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About SharePoint Maven
I HELP ORGANIZATIONS TO UNLOCK
THE POWER OF SHAREPOINT
MIGRATION CONSULTING TRAINING

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Agenda
– Intranet Portal Objectives
– Elements of Intranet Portal
– Demo
– Q & A

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What is the problem you are trying to solve?
What is Intranet?
“An internal website that helps employees get stuff done”
 What does Intranet mean to you?
– Document Management System
– Department Sites
– Project Sites
– Wiki
– One Stop Shop for all Employees

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Things to keep in mind…
 SharePoint maturity within an organization
 Know your audience
 User Adoption & Training

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Why SharePoint?
 BEFORE
– Intranet Site/Pages (3rd party tool)
– File Shares/Network Drives (within company firewall)
– External sharing apps (DropBox)
– Project Management Software (3rd party Software-as-
a-Service/SaaS)
– Manual Processes/Forms (HR Onboarding, etc.)
– Employee Directory (Contacts) stored in Excel
– CRM managed in Excel

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Why SharePoint?, AFTER (a single platform)

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Intranet Portal Elements
1. Company Culture content
2. Collaboration content
3. Usability

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“Company Culture” Content
 News and Announcements
 Calendar of Events
 Company Contacts/Org Chart
 Pictures/Videos

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
“Collaboration” Content
 Department Sites
 Project Sites
 Team Sites
 IT Help Desk
 Vacation Requests Approval
 Templates/Policies/Forms Library

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Usability
 (Friendly) Navigation
 Search (that makes sense)
 Social aspect (social media features)
 (Consistent) Branding

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Intranet Homepage

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Employee Directory

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Department Site

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IT Help Desk

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Sales (display Excel files)

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Policies Document Management System

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Project Management Office

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Project/Team Site

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Intranet Search

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“How To” Blog URLs
 How to create drop-down Navigation
 How to add SharePoint Tiles to your site
 How to manage SharePoint Implementation
 SharePoint Department Site Example
 How to add a Video in SharePoint
 How to create an Org Chart in SharePoint
 How to create a SharePoint Project Site

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SharePoint BEGINNER Training
 2 hour online sessions
 Beginner level SharePoint
 “How to” instructions for End Users
 Flexible schedule
LEARN MORE

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SharePoint POWER USER Training
 Course 1: Introduction to SharePoint Information Architecture
 Course 2: Introduction to SharePoint Metadata
 Course 3: Introduction to SharePoint Document Management
 Course 4: Introduction to SharePoint Search
$199 (per group per course)
LIVE | ONLINE | 2-HOUR | UNLIMITED ATTENDEES
LEARN MORE

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SharePoint WEBINARS
 How to manage projects in SharePoint using out of the box features
 How to build amazing Intranet Sites in SharePoint using out of the box
features
 How to improve SharePoint User Adoption – practical tips and industry
best practices
 How to manage migration to SharePoint
 SharePoint hacks you can’t live without
LEARN MORE

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Need help with SharePoint?
 SharePoint Site Configuration and Customization
 Document Migration to SharePoint
 SharePoint Implementation Strategy
 SharePoint Training
 SharePoint User Adoption
 SharePoint Governance
 SharePoint Project Management

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THANK YOU!
Visit: sharepointmaven.com
Email: greg@sharepointmaven.com
Follow: @gregoryzelfond
Connect: linkedin.com/company/sharepoint-maven
View: www.slideshare.net/gzelfond
Get in touch if you have questions

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Recording: http://bit.ly/SeyVK8 How do you avoid the most common mistakes when using SharePoint, if you've never used it before? What makes SharePoint so popular is also its worse enemy, it's easy to use. As a platform, it allows you to build whatever you want to help the organization. But for it to be successful, you need to avoid the common mistakes made. As a consultant, I have unfortunately had a lot of experience seeing or even doing some of the things in SharePoint that lead to utter chaos or disaster. That's why I would like to share them with you this time, show you how to not suck at SharePoint. In this webinar we'll discuss: -A brief overview of SharePoint as a platform -Common scenarios SharePoint is used for -Things that have miserably failed -Bad architecture -Solutions and Best Practices when starting

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How to build an Intranet portal in SharePoint using out of the box features

1. sharepointmaven.com @gregoryzelfond HOW TO BUILD AN INTRANET PORTAL IN SHAREPOINT USING OUT OF THE BOX FEATURES

2. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond About Me  Gregory Zelfond  10+ years of experience with SharePoint  SharePoint Advocate, blogger  Love to solve business problems using code-free, out of the box SharePoint configurations  Owner of SharePoint Maven

3. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond About SharePoint Maven I HELP ORGANIZATIONS TO UNLOCK THE POWER OF SHAREPOINT MIGRATION CONSULTING TRAINING

4. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Agenda – Intranet Portal Objectives – Elements of Intranet Portal – Demo – Q & A

5. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond What is the problem you are trying to solve? What is Intranet? “An internal website that helps employees get stuff done”  What does Intranet mean to you? – Document Management System – Department Sites – Project Sites – Wiki – One Stop Shop for all Employees

6. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Things to keep in mind…  SharePoint maturity within an organization  Know your audience  User Adoption & Training

7. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Why SharePoint?  BEFORE – Intranet Site/Pages (3rd party tool) – File Shares/Network Drives (within company firewall) – External sharing apps (DropBox) – Project Management Software (3rd party Software-as- a-Service/SaaS) – Manual Processes/Forms (HR Onboarding, etc.) – Employee Directory (Contacts) stored in Excel – CRM managed in Excel

8. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Why SharePoint?, AFTER (a single platform)

9. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Intranet Portal Elements 1. Company Culture content 2. Collaboration content 3. Usability

10. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond “Company Culture” Content  News and Announcements  Calendar of Events  Company Contacts/Org Chart  Pictures/Videos

11. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond “Collaboration” Content  Department Sites  Project Sites  Team Sites  IT Help Desk  Vacation Requests Approval  Templates/Policies/Forms Library

12. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Usability  (Friendly) Navigation  Search (that makes sense)  Social aspect (social media features)  (Consistent) Branding

13. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Intranet Homepage

14. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Employee Directory

15. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Department Site

16. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond IT Help Desk

17. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Sales (display Excel files)

18. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Policies Document Management System

19. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Project Management Office

20. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Project/Team Site

21. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Intranet Search

22. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond “How To” Blog URLs  How to create drop-down Navigation  How to add SharePoint Tiles to your site  How to manage SharePoint Implementation  SharePoint Department Site Example  How to add a Video in SharePoint  How to create an Org Chart in SharePoint  How to create a SharePoint Project Site

23. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond SharePoint BEGINNER Training  2 hour online sessions  Beginner level SharePoint  “How to” instructions for End Users  Flexible schedule LEARN MORE

24. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond SharePoint POWER USER Training  Course 1: Introduction to SharePoint Information Architecture  Course 2: Introduction to SharePoint Metadata  Course 3: Introduction to SharePoint Document Management  Course 4: Introduction to SharePoint Search $199 (per group per course) LIVE | ONLINE | 2-HOUR | UNLIMITED ATTENDEES LEARN MORE

25. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond SharePoint WEBINARS  How to manage projects in SharePoint using out of the box features  How to build amazing Intranet Sites in SharePoint using out of the box features  How to improve SharePoint User Adoption – practical tips and industry best practices  How to manage migration to SharePoint  SharePoint hacks you can’t live without LEARN MORE

26. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Need help with SharePoint?  SharePoint Site Configuration and Customization  Document Migration to SharePoint  SharePoint Implementation Strategy  SharePoint Training  SharePoint User Adoption  SharePoint Governance  SharePoint Project Management

27. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond THANK YOU! Visit: sharepointmaven.com Email: greg@sharepointmaven.com Follow: @gregoryzelfond Connect: linkedin.com/company/sharepoint-maven View: www.slideshare.net/gzelfond Get in touch if you have questions

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