The document provides information on effective time management. It discusses what time management is, the benefits of good time management like increased productivity and reduced stress, and steps to manage time like setting goals, priorities, and a schedule. Procrastination is identified as a common time waster, and strategies are suggested to prevent it like breaking large tasks into smaller parts and rewarding completed work. The importance of planning time using calendars and timetables is emphasized to make the most of the limited time available.

1. Time Management
Presentation by,
Gururaj Rawoor

2. What is Time Management?
Time Management is, using the time available effectively in order
to get the task done.
Time: the measured or measurable period during which an action,
process, or condition exists or continues.
To achieve your potential in the exam it is important to manage
your time effectively by
• Analyzing your time
• Keeping focus
• Setting goals
• Scheduling your time

3. The Truth About Time Management
 Increases productivity.
 Reduces stress.
 Improves self-esteem.
 Helps achieve balance in life.
 Increases self-confidence
 Helps you reach your goals!

4. There are 168 hours in a Week
Important Do Now Plan to Do
Not Important Reject Resist
• ‘Comfort’ activities, Computer
Games, Net Surfing
• Chat, Gossip, Text, Social
Communications
• Day-dreaming, Doodling over long
breaks

5. Steps to Managing Your Time
1. Set goals
2. Set reasonable expectations (and
remember that no one’s perfect)
3. Make a schedule
4. Revisit and revise your plan

6. Revisit Your Values
 Knowing what is most valuable
to you gives direction to your
life.
 Your energy should be oriented
first toward things that reflect the
values that are most important.
 Examine your values to help you
make time management
decisions.

7. Where to start? Set Goals!
What is Important?
 Make your goals specific and
concrete.
 Set both long-term goals and short-
term ones to support them.
 Set a deadline for your goals.
 Integrate your goals: school,
personal and career.
 Realize that goals change, but
know which goals to stick to!

8. From Goals…Set priorities
 What’s important and what isn’t?
 What order do things need to be done in?
 Once you know what your priorities are,
you need to plan out a schedule for the
semester, the week and the day.
 Acknowledge the realities of college
schedules.
 Planning may seem hard at first, but the
more you do it, the easier and more natural
it gets.

9. Make a Schedule
Set Up Your Semester Calendar
 Block all important set time obligations.
 Be on time to classes and labs.
 Look at the syllabus for the class schedule.
Note the weight of the activities.
Highlight all exams and project due dates.
 Work backwards from exams and papers
 Study time.

10. Organizing Your Time
 Set realistic goals, there are only 24
hours in a day.
 Use spare time to review.
 Study at the same time each day:
make it a habit
 Divide study time into manageable
chunks
 Leave extra time at the end!

11. Calendars
 The “To-do” List.

12. Try it and Evaluate your plan!
 How are you actually using your time?
 Which tasks were you able to do? What didn’t get done?
 Was your energy level appropriate? Your stress level?
 What changes need to be made to your weekly schedule?
 What are persistent time wasters?
 Was procrastination an issue?

13. Tackle Time Wasters
 Learn to recognize when you’re wasting time.
 Decide what you need to do and can realistically do.
 Learn how to say “NO” when you don’t have time.
 Return calls at your convenience. The phone is a major time
killer.
 Learn to say “I can’t talk right now. I’ll get back to you.”
 Wasting time is often linked to a lack of self-discipline.
 Ask yourself, “Do I really need to do this or not?”

14. Learn to say “No!”
 Avoid the temptation to socialize when you’ve scheduled
work.
 If friends ask you to join them last minute, decline outright,
but ask if you could get together later in the week.
 Socializing is important when you don’t have other things to
worry about!
 Study somewhere you won’t be tempted to chat, watch movies
or YouTube, or use social utilities like Facebook.
 Texts are a major distraction.

15.  Discuss some of the difficulties you face when trying to
manage your time.

16. Diagnose Your Difficulties
 In order to manage your time more effectively it is
important to analyze where you are wasting time.
 To do this we can utilize the R-A-C method
 Record
 Analyze
 Change

17. ‘Procrastination’ means putting off a task you should be doing.
So, for example, you need to get your homework done, but instead
you make a cup of tea, then go on your phone, then have a chat
with someone in the kitchen… 40 minutes later you haven’t even
begun doing your homework.

18. Why Do We Procrastinate?
A task may be too unpleasant to face, or too difficult, or very
tedious, or boring, or there simply may be so many other more
interesting things to pull your attention away that you struggle
to keep on track.
This is certainly an issue in the digital age, when we all have
smartphones in our pocket and a world of distractions at our
finger tips.

19. Strategies To Prevent Procrastination
There are many strategies to prevent procrastination. Here is a
list of effective methods
1. Take action.
2. Salami Technique.
3. Five minutes.
4.Work on related tasks.
5. Do the hardest bits first.
6. Set goals.
7. Make commitments.
8. Reward yourself for achievement.
9.Change subjects regularly

20. Strategies in Detail
Now we will take a closer look at three of the strategies to
help prevent procrastination.
1. The Salami Technique
2. Making Commitments
3. Rewarding Yourself

21. The Salami Technique
The salami technique involves breaking down the task to its
smallest parts and then working through each of them in order
until the task is complete.
This is really effective if you have a big piece of work to do
and you’re finding it hard to get started.

22. Making Commitments
 Research has found that students work best when they are
given tight deadlines for projects and assignments; they
achieve higher grades and experience less stress.
 If you are working on a large piece, such as studying
towards the leaving certificate, you can give yourself
deadlines to have different topics covered within a subject
by specific dates.
 This will help keep you on track and make sure you cover
ALL of the material for a subject in time for the exams.

23. Reward Yourself
Study doesn’t have to be all pain no gain! When you get a
piece of work done effectively without wasting time you
should reward yourself with a cup of tea, a chocolate biscuit, a
quick break from the books.
Having this reward at the end of the task will keep you
motivated towards completing it.

24.  In order to use your time effectively, it is necessary to plan
it out.
 By knowing what you have on in a given week, you can
plan around your commitments to make space for
homework and study.

25. Year Timetable
• The first step is to know what you have on for the year. This
will help you plan what pieces of work to concentrate on at
different periods of the year.
• If you are doing a practical subject such as music you will
need to prioritize your practice before the practical exam
which takes place before the written exam.
• Similarly, you’ll have to put time towards your language
exams at that time of year.

26. Weekly Timetable
• The final step is planning out your individual week. Planning
your week by marking off the times when you are busy is a
vital step to using your available time as effectively as possible.
• Use the weekly timetable worksheet to mark off the hours you
are busy this week.
• Include school, part-time work, sports, socializing.
• BE REALISTIC. Highlight the hours you are free to get some
study done.

27. • When you’re studying, the temptation may retreat to your
bedroom for hours on end and state generally that you’re
‘studying’.
• What exactly does ‘studying’ mean though?
Studying needs to be broken down into specific goals and
targets. Chunks of work that you want to achieve within a given
time frame.

28. SMART GOALS
The best goals are SMART goals.
SMART stands for Specific – Measurable – Actionable –
Relevant – Time bound.

29. How Do You Spend Your 24 Hours?
• Take a few minutes to create your
own pie chart
• Think about all of the
different activities: classes,
studying, sleeping, fitness,
work, family, personal care,
eating, transportation,
relaxation/hobbies,
socializing/entertainment,
other…
• There isn’t a lot of “wiggle
room” in your schedule, is
there?
Classes
Studying
Sleeping
Exercise/Sports
Work/Internship
Family commitments
Personal care/Grooming
Meal
Preparation/Eating/Clean-
up
Transportation
Relaxing/TV/Hobbie
s
8
3
3
1
3
1
2
2
1

30. Create a Plan
• Studies show students experience lower stress levels when there
is a consistent routine studies.
• A few minutes of planning each week can make a real difference
in how your study time is organized and spent.
• Create a master syllabus within the first week of class.

31. Time is Money
• You can make money; you can’t make time.
• An inch of gold cannot buy an inch of time (proverb).

32. TIME FOR EVERYTHING
• Take time to work, it is the price of success.
• Take time to think, it is the source of power.
• Take time to play, it is the source of youth.
• Take time to read, it is the source of wisdom.
• Take time to love, it is the privilege of God.
• Take time to serve, it is the purpose of life.
• Take time to laugh, it is the music of soul.

33. Enjoy your time as a graduate student…!