1. PowerPoint Tips and Tricks
Utilizing PowerPoint 2007
Click to edit Master subtitle style
Date/Time: December 11th -
12pm (EST)
Webinar Offered by: Federally
Employed Women's Foundation
for Education & Training
Presenter: Nikki Follis, Grantham
University
Microsoft Office 2007-Illustrated 12/10/09

2. Objectives
 Use SmartArt Efficiently
 Add YouTube video to a PowerPoint slide
 Integrating
data amongst Word, Excel,
Access, and PowerPoint
12/10/09

3. SmartArt
 What is SmartArt?
• A SmartArt graphic is a professional-quality
diagram that visually illustrates text
 When to Use SmartArt?
• When formatting your text alone simply does not
work, you can use SmartArt
• You can convert existing text into a SmartArt
graphic or start from scratch
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4. SmartArt
 SmartArt graphics are grouped by
category
 ClickMore SmartArt Graphics to see
additional categories
More SmartArt Graphics
button
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5. SmartArt
Basic Venn SmartArt
graphic
Outco
me
Click text placeholders to Notice the words that
enter text filled in [Text]
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6. SmartArt
SmartArt Styles
group
Layouts group
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7. What is Integration?
 Data integration
• Combines data from multiple programs
 Example of data integration
• Create an outline in Word
• Import the outline from Word into Slides
 Data integration saves time and effort
• Information is reused multiple times
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8. Integrating Data
 Two types of files used in integration:
• Source: file where information originates
• Destination: file that receives information
 Object Linking and Embedding (OLE)
• Microsoft technology for integrating data
 Linking an object
• Image of object copied to destination file
• You can edit object data from source file
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9. Integrating Data
 Integratedata among Word, Excel,
Access, and PowerPoint
 Import a Word outline into PowerPoint
 Embed an Excel worksheet in
PowerPoint
 Link Access and Excel objects to
PowerPoint
 Manage links
12/10/09

10. Integrating Data
 Embedding vs. linking
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11. Importing a Word Outline into
PowerPoint
 Prepare for importing a Word
outline
• Ensure headings are at Level 1 or 2
 Word outline formatted in Quick
Styles
• Heading 1: imported as slide title
• Heading 2: level 1 item in a bulleted list
 Copy and Paste techniques
• Alternative to importing a Word outline
• Pasted text appears in a text box
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12. Importing a Word Outline into
PowerPoint
 Edited outline in Word Outline view
Promote
button
Level of
currently
selected text
Level 1
headings
start at the left Demote
margin button
Level 2
headings
appear
indented
one tab stop
12/10/09

13. Embedding an Excel Worksheet
in PowerPoint
 Object command: embedding tool
 Identifying an embedded Excel file
• Worksheet appears in PowerPoint slide
• Excel ribbons and tabs appear
• PowerPoint title bar and menu remain
 Editing an embedded worksheet
• Double-click the embedded object
• Show only cells containing data
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14. Embedding an Excel Worksheet
in PowerPoint
 Completed Excel worksheet object
Worksheet
object
formatted,
sized,
and
positioned
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15. Managing Links
 Typical link management tasks:
• Update links manually
• Find the source of a link
• Break a link
 Reason for breaking a link
• You need to send a file to another user
 Edit Links dialog box
• Tool for managing links between files
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16. Managing Links
 Edit links dialog box
Link to
Access
selected
by default
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17. Managing Links
 Completed presentation
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18. Summary
 SmartArt allows the user to create professional-
quality diagrams that visually illustrates text
 Video embedding allows the user to include a
video within the slide without the need for a
hyperlink to the video site
 Integration allows the user to use the Office
2007 programs to work together effectively and
efficiently
12/10/09

19. Questions?
Please contact me with any questions at:
nikkifollis@gmail.com
Thank you for your time!
12/10/09