1. Key Financial Reports for
Training Companies
Natasha Serafimovska
Account Management
ns@getadministrate.com

2. Introduction
Today we will discuss:
• Key Financial Metrics for any Training Business;
• Key Financial Reports for Measuring Business Health ;
• How to Build These in Administrate;

3. What is the Number 1 Metric Every Business
Owner Cares About?

4. Key Financial Metrics:
Revenue:
• Course
sales
• Other sales
Cost:
• Per course
• Per session
• Per learner
Expenses:
• Admin
• Operations
Other:
• Debt
• Deferred
Income

5. Key Financial Reports:
+
Profit
Margin
Profit
Forecast
Top
Spenders
Revenue
Growth
-
Debtors
Un-
invoiced
events
Deferred
Income

6. Before Building Reports:
•Make sure your data is clean:
•Data between ADM and your accounting system is up-to-date;
•All necessary invoices have been raised;
•All costs have been tracked and invoiced;
•Skills you’ll need:
•Understanding of entity types in our reporting engine;
•Using formulas;
•Combining multiple reports into one;

7. •Entity Type: Event
•Actual Revenue:
invoiced amount per event
•Total Costs:
purchase invoices per event
•Actual Profit:
Revenue – Cost
•Profit Margin:
Net Profit / Total Revenue x 100
Profit Margin 2017

8. •Report Entity Type: Event
•Profit Forecast:
Revenue Forecast – Cost Forecast
•Profit Margin Forecast:
Profit Forecast / Revenue Forecast x 100
Profit Margin Forecast

9. •Need separate annual reports
on total revenue:
•Entity Type: Account
•Total Spent:
total invoiced amount in 2016 and 2017
Top Spenders

10. •Need separate annual reports
on total revenue:
•Entity Type: Account
•Revenue Growth:
(Current Period Revenue – Last Period
Revenue) / Last Period Revenue X 100
Revenue Growth 2016/17

11. •Entity Type: Sales Ledger
Invoice
•Debt:
Total Invoiced + Credited Sum – Total
Paid
Debtors Report

12. •Entity Type: Sales Ledger
Invoice
•Gross Total:
Total Invoiced Future Events
•Net Total:
Total invoiced exc. tax (unpaid)
Deferred Income

13. •Entity Type: Event
•Forecast Revenue:
•Public:
course price X student number;
•Private: custom course price
Un-invoiced Events 2017

14. Thank You!
Natasha Serafimovska
Account Management
ns@getadministrate.com
0131 460 7126