1. Welcome
Open Campus
Faculty Orientation
Hosted by Open Campus

2. Purpose:
The purpose of this orientation is introduce you to some
of the most important standards, procedures, and best
practices at Open Campus.
In the next hour, you will have the opportunity to learn
more about us and - of course - to ask any questions you
may have!

3. Semester
Checklist

4. Semester Checklist
Four weeks before class begins
Preparation
 Course shell
 Course outline
 Textbook
 Syllabus

5. Semester Checklist
A week before class begins
Post in course shell
 Welcome announcement
 Syllabus
 Grading rubric
 Contact information
 Virtual office hours
 Bio introduction with your professional
photo and a commitment statement

6. Semester Checklist
A day before class begins
 Make the course available
 Email students
Consider sending students an email to let them know the class
has started. This is a great opportunity to welcome them, include
basic instructions and answer preliminary questions.
How do I access the course?
What is the required textbook?
How do I purchase it?
What are the course requirements?
How can I contact you if I have questions?
How will test be taken?

7. Semester Checklist
The first week of class
 Set the stage - Help students feel connected
 Set expectations
 Answer intro posts
 Answer questions
 Address students by name
Non-attendance grading window (NA)
 Monitor activity/attendance during this time
 If a student is not active
 Reach out - send them an email
 If no response, then drop them for NA

8. Semester Checklist
Each week
 Be visibly present at least 3 times a week
 Host virtual office hours
 Answer 5 discussion board question
 Post a weekly announcement
 Wrap up of the previous week
 Introduction to the upcoming week
 Assignments due for the upcoming week
 Grade assignments with in 7 days
 Provide helpful feedback
 Reference the grading rubric

9. Semester Checklist
Last week of class
 Post a course wrap up
 Encourage students to complete course survey
 Prepare to post final grades
Grading window opens
 Post final grades
 Incomplete grades
Close of the semester
 Review student surveys
 Self reflection: What worked? What didn’t work?
 Provide campus feedback
 Remain in contact - incase students have questions.

10. Top Things
Faculty
Should Know

11. Course Syllabus
Syllabus Template
Use appropriate template as the basis:
Sirius Course or Standard Course
Personalize
• Professional photo
• Contact information
• Contact method for virtual office hours
• Course information and Important dates
• Assignment due dates
• Assignment late policy
• “I” Grade policy
• Any additional items unique
to your course
Please Proofread
To avoid student issues we ask that you double check
to make sure all course information is correct.
Common areas with errors course reference number,
deadline dates and contact information.

12. Course Syllabus
Communicate Important Dates
• Class begins
• 100% Refund deadline
• Non-attendance drop
• Withdrawal with “W” deadline
• Course evaluation
• Class ends
IT Maintenance Downtimes
• Presidents’ Day (3-day weekend)
• Spring Break
• Second weekend in June
• First weekend in August
• Third weekend in October
• Winter Break

13. Course Syllabus
State Course Outline
• Course Title
• Credit hours
• Catalog course description
• Course topics
• Contact hours per topic
• Learning outcomes
• Methods of Assessments
Curriculum Services Course Outline Repository
http://www1.fccj.org/curriculum/credit/index.html

14. Course Syllabus
Submit Syllabi for Course Readiness Check
Submit a copy of your course syllabi in the session drop-box located in
the Faculty Resource Center. Then monitor your email for Campus
confirmation or feedback.
Syllabus drop-boxes for
each session are in the
Faculty Resource Center.

15. Employee Portal
How to access the employee portal? 1. www.fscj.edu
2. Click on Employee Portal
3. Enter USERID and Password

16. Employee Portal
• E-mail
• Profile
• Access to Blackboard
• Instructor schedule
• Class roster
• Student evaluations
• Grading dashboard
• Faculty documents
What information is available on the employee portal?
Faculty documents available
• Drop for Non Attendance
instruction
• Early Alert System
• Registration dates
• Incomplete grade form
• Final Grade instruction
• Grade Change instructions
• VA Student Attendance
instructions

17. Locate Course Roster
In employee portal

18. Presence in the Virtual Classroom
Importance
Especially online, students are looking for a sense of connection and
engagement; this, in turn, contributes to their persistence and success
in the classroom. It is therefore, of the utmost importance, that we
look for ways to connect synchronously to provide the personal
attention that students crave.
 Virtual Office Hour(s)
 Discussion Board
 Response Time

19. Student Feedback
Importance
Just as we need feedback to grow and improve, online students rely on
feedback to make progress over the course of the term. The more
specific and personalized the feedback, the better!
 Discussion board feedback
 Grading feedback
 Referencing a rubric

20. Grading Policy
Standards of Academic Progress
The purpose of the Standards of Academic Progress
(SOAP) is to clearly communicate the College’s
minimum expectations of academic progress.
http://alturl.com/5goj2
 A = Excellent
 B = Good
 C = Average
 D = Poor
 F = Failure
 FN = Failure for Non-Attendance*
 W = Withdrawal
 I = Incomplete
 X = Audit
 NR = Not Reported by Instructor

21. Grade Submission
Final Grades:
• Login to the Employee Portal
• Click on the “Grade Input Instructions” link
• Then the “Online Final Grade Instructions” link.
• This document will guide you step by step
through reporting your final grades.
Grade Changes:
“A,” “B,” “C,” “D,” “F,” “FN” or “NR” Grades
• Upon recommendation of the professor and with approval
of the academic dean
• If the faculty member is no longer with the College then the
Academic Dean will review and approve grade.
“I” Grades
• The “I” grade may be changed by the professor to “A,” “B,”
“C,” “D,” “F” or “FN” within the time limits specified in the
“I” grade agreement.

22. Non-Attendance Policy
Non-attendance drop
• This is a mandatory process performed by all instructors to stop
unnecessary financial aid debt.
• This window allows at the beginning of the semester allows faculty to
select online students who have not attended the first week of class.
• The drop process refunds money to the payment source.
Failure due to Non-attendance Grade
• The FN grade indicates that a student has failed a course due to non-
attendance.
• It is calculated as an “F” in the student’s grade point average.
• For students receiving financial aid, failure for non-attendance may
require the student to refund to the College all or part of his or her aid.
• The FN grade will be assigned by the faculty member at anytime following
the final withdrawal date for the course.
• Students who are in a failing status because of non-attendance but return
to the course prior to the withdrawal date may elect to withdraw from
the course.

23. Proctored Testing Handbook
For more helpful information download the Proctor Testing Handbook: http://alturl.com/8wef7
Proctored testing is required in many
courses offered by Open Campus.
• Testing date windows
• Communicate with Student
• Students can schedule their exams
by visiting the Assessment website,
select the course and your name,
and select a time and location to
test.

24. Campus Feedback
Routine Course Observations
 Staff will join your course
 Observe using the faculty expectations guidelines
 Send written observation
Adjunct Evaluation
 Two-way conversation with the Academic Dean
How is the semester going?
 Two-way feedback
 Ask questions
Faculty Surveys
 Course design
 Campus support and communication
 Measure faculty and student experience

25. Campus Engagement
E-mail Communication
 Faculty News Brief
 Open Page
Community
 Faculty Resource Center (located in Bb Community)
 Facebook
 Twitter
Virtual Events
 Faculty Convocation
 Live Sessions – Faculty Development Workshops
 OC Awards

26. Campus Guiding Documents
 Adjunct Faculty Handbook
 Faculty Expectation Guidelines
 College Administrative Procedure Manual (APM)
 State Course Outlines

27. Faculty Support

28. Orientation Part II:
How to access the asynchronous portion of the Orientation: http://youtu.be/_3Vdvc4gTO0
Accessing the asynchronous portion of the Orientation
Deadline to Complete: May 3