Classic sourcing (RfI RfP RfQ) is expensive, less efficient and focus just to the product or service. Agile organisations tend to from different, as Soft-skills, Mindset and Culture are as important than hardskills. The Think Tank flowdays presents with Lean-Agile Procurement, a disruptive approach for sourcing in just one day.

1. Lean-Agile Procurement
Successful sourcing in just one day
Mirko Kleiner, co-Founder flowdays, creator Lean Agile Procurement
@MirkoKleiner

2. ?how do we evaluate today

4. Image source: http://viaimmobiler.com

5. Image source: http://www.damman.com

6. Image source: http://www.fo-cadres.fr

7. ?Isn’t there a more agile way

8. ..one that makes fun!
# 1 page
1 day
1 evaluation
#
#

9. 1 page#

10. Lean Procurement Canvas
Date
Iteration #
Opportunities
Prioritized top 3 opportunities to
resolve the problems
123
People & Resources
List your best minds to achieve the business value definitions
Unique Selling
Proposition
Something, that differentiate you
from your competitors
Timing
What’s time-box of problems we
solve now and what’s next
Problems
Prioritized top 3 problems of
Customer
PARTNER COMPANY
8
67
4
5
Rewards
Outline the contribution of the
proposed resources
High Level Concept
List your x for y analogy (e.g.
youtube = flickr for videos)
Existing Alternatives
How are these problems solved
today
Conditions
Further bounding conditions
Cost Structure
Fixed and variable costs
Name of Initiative
Owner of InitiativePartner
True North
Prioritized and weighted
Business value definitions
mapped with this initiative
Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 4.0.Version 1.7
Partner
facing
Focus Company
facing

11. ..that follows the risks

12. Lean Procurement Canvas
Date
Iteration #
Opportunities
Prioritized top 3 opportunities to
resolve the problems
123
People & Resources
List your best minds to achieve the business value definitions
Unique Selling
Proposition
Something, that differentiate you
from your competitors
Timing
What’s time-box of problems we
solve now and what’s next
Problems
Prioritized top 3 problems of
Customer
PARTNER COMPANY
8
67
4
5
Rewards
Outline the contribution of the
proposed resources
High Level Concept
List your x for y analogy (e.g.
youtube = flickr for videos)
Existing Alternatives
How are these problems solved
today
Conditions
Further bounding conditions
Cost Structure
Fixed and variable costs
Name of Initiative
Owner of InitiativePartner
True North
Prioritized and weighted
Business value definitions
mapped with this initiative
Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7
Partner Risk - Do we have the right partner?

13. Lean Procurement Canvas
Date
Iteration #
Opportunities
Prioritized top 3 opportunities to
resolve the problems
123
People & Resources
List your best minds to achieve the business value definitions
Unique Selling
Proposition
Something, that differentiate you
from your competitors
Timing
What’s time-box of problems we
solve now and what’s next
Problems
Prioritized top 3 problems of
Customer
PARTNER COMPANY
8
67
4
5
Rewards
Outline the contribution of the
proposed resources
High Level Concept
List your x for y analogy (e.g.
youtube = flickr for videos)
Existing Alternatives
How are these problems solved
today
Conditions
Further bounding conditions
Cost Structure
Fixed and variable costs
Name of Initiative
Owner of InitiativePartner
True North
Prioritized and weighted
Business value definitions
mapped with this initiative
Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7
Condition Risks - Is the cost structure of the partner ok?

14. Resources Risk - Do we have a good mix of soft- and hard skills?
Lean Procurement Canvas
Date
Iteration #
Opportunities
Prioritized top 3 opportunities to
resolve the problems
123
People & Resources
List your best minds to achieve the business value definitions
Unique Selling
Proposition
Something, that differentiate you
from your competitors
Timing
What’s time-box of problems we
solve now and what’s next
Problems
Prioritized top 3 problems of
Customer
PARTNER COMPANY
8
67
4
5
Rewards
Outline the contribution of the
proposed resources
High Level Concept
List your x for y analogy (e.g.
youtube = flickr for videos)
Existing Alternatives
How are these problems solved
today
Conditions
Further bounding conditions
Cost Structure
Fixed and variable costs
Name of Initiative
Owner of InitiativePartner
True North
Prioritized and weighted
Business value definitions
mapped with this initiative
Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7

15. Lean Procurement Canvas
Date
Iteration #
Opportunities
Prioritized top 3 opportunities to
resolve the problems
123
People & Resources
List your best minds to achieve the business value definitions
Unique Selling
Proposition
Something, that differentiate you
from your competitors
Timing
What’s time-box of problems we
solve now and what’s next
Problems
Prioritized top 3 problems of
Customer
PARTNER COMPANY
8
67
4
5
Rewards
Outline the contribution of the
proposed resources
High Level Concept
List your x for y analogy (e.g.
youtube = flickr for videos)
Existing Alternatives
How are these problems solved
today
Conditions
Further bounding conditions
Cost Structure
Fixed and variable costs
Name of Initiative
Owner of InitiativePartner
True North
Prioritized and weighted
Business value definitions
mapped with this initiative
Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7
Future Risk - Has the partner the potential for the future as well?

16. Mexample

17. Lean Procurement Canvas
Date
Iteration #
Opportunities
Prioritized top 3 opportunities to
resolve the problems
123
People & Resources
List your best minds to achieve the business value definitions
Unique Selling
Proposition
Something, that differentiate you
from your competitors
Timing
What’s time-box of problems we
solve now and what’s next
Problems
Prioritized top 3 problems of
Customer
PARTNER COMPANY
8
67
4
5
Rewards
Outline the contribution of the
proposed resources
High Level Concept
List your x for y analogy (e.g.
youtube = flickr for videos)
Existing Alternatives
How are these problems solved
today
Conditions
Further bounding conditions
Cost Structure
Fixed and variable costs
Name of Initiative
Owner of InitiativePartner
True North
Prioritized and weighted Business
value definitions mapped with this
initiative
Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7
Budget cap
GTC
In-/Outsourcing
Culture Manifesto
Epic 1
Epic 2
Epic 3
from/to time box
from/to time box
20% Strategic pilar 1
60% Strategic pilar 2
20% Strategic pilar 3
reference 1
Award 1
Daily rate 1
Daily rate 2
Daily rate 3
Yearly licence cost
service 1
service 2
service 3
service 4
Person 1
Person 2
Person 4
Server 1Person 3
Tool 1
Person 1
Person 2
Server 2
service 5
Partnership with xy
Nr 1 in xy tool 1
tool 2
Nr 1 in xy
Epic 4

18. ?is 1 page really enough

20. –Ursula Sury, lic jur, Die Advokatur AG
„the lean proposal canvas
is an agile contract“

21. 1 day#

22. Timing
Initialization
Setup x-functional evaluation
team
Preparation
Prepare everything needed for
executing lean evaluation
Execution
Execute Evaluation with potential
partner
Decision
Decide with whom
to continue
Agile Delivery
Agile delivering business value
with your favorite partner/s
2
3
4
5
1
21 1 Day +
per Candidate per Favorite Lead Time
3 4 51 Day + 20 Days =
e.g. 3 Candidates
=> 3 days
e.g. 2 Iterations with
2 favorites in parallel
24 days
Business outcome of
2 iterations included

23. 1 evaluation#

24. Image source: https://timedotcom.files.wordpress.com

25. comming soon
–Joe Justice, Creator of scrum@hardware, Scrum Inc.
„the next big thing
in agile“

26. CMirko Kleiner, +41 (0) 79 601 19 90 • mirko@flowdays.net
thank you