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Macro enabled Excel Workbook: it works in Excel version 2010 or higher and is a simple and easy to use budgeting spreadsheet.
(Note: The above preview displays the full instructions guide and NOT the actual Excel workbook.)
When PIBudget start it adds its own commands on the ribbon bar, allowing user to access all its functionalities in one place with look and feel consistent with Excel user interface. The other components of the user interface are quite simple spreadsheet simple and intuitive also for user not experienced with Excel.
Main features:
- User customizable Budget categories and sub-categories
- Easy to use budget sheet
- Expenses records
- Due payments register
- Automatic Actuals from expenses records with comparison against budget
User can input 10 main budget categories, and for each one of these breakdown to other 15 subcategories. Once done this first setup the program shows personalized categories and subcategories in a grid with space for a budget in each month: here user can easily setup monthly forecast for each subcategory.
Once done with budget all the attention shifts towards being sure that budget is respected, which is done in the ?Dues and Expenses? section, where user finds the following features:
- Record expenses
- Copy expenses to record similar payment multiple times
- Enter due payments
- Split due payments
- Delay due payments
'Dues and Expenses' section shows a compact dashboard with expenses forecasts and available budget quick look for each month, besides this there is an 'Actuals' sections where expenses and dues are added up in the correct subcategory and showed against budget on a monthly base.
This package is made of the following documents:
- Excel macro enabled file (.xlsm) with the application;
- Power point presentations to show how the user interface works and explain available functions, to help users get started immediately with the application.
2. Contents
What is PIBUdget App for Excel?
Installation and language
Main menu
Settings
Budget
Actuals
Dues
This document is a partial preview. Full document download can be found on Flevy:
http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
3. What is PIBudget App for Excel?
Basic budgeting program for home users and
small/individual business
Works on Microsoft Excel 2010 and higher
When PIBudget starts it adds its own
commands on the ribbon bar
The other parts of the user interface are quite
simple and intuitive, even if you are not an Excel
expert
This document is a partial preview. Full document download can be found on Flevy:
http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
4. Main features
User customizable Budget categories and sub-
categories
Easy to use budget sheet
Expenses records
Due payments register
Automatic Actuals from expenses records
This document is a partial preview. Full document download can be found on Flevy:
http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
5. Installation and language
Installation
This program works with Excel 2010 or higher
To install just unzip on your PC the downloaded
file;
Language
In the unzipped folder you will find one excel
workbook for each available language;
This document is a partial preview. Full document download can be found on Flevy:
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6. Main menu
A new group “PiBudget” is available:
From here you can navigate the workbook and
access all commands:
Settings
Budget Actuals
Due RegisterThis document is a partial preview. Full document download can be found on Flevy:
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7. Settings 1
First settings:
Current Year
App version works with one active year per workbook.
At the end of the year just “save as” the workbook to
start next year.
Currency
Select from menu
Demo user Name
2014 Current Year
EUR Currency
This document is a partial preview. Full document download can be found on Flevy:
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8. Settings 2
Budget categories: first we define the main
categories of expenses we want to track
Budget sub-categories:
we break down each
category in its detail Income
Hearnings - husband
Hearnings - wife
Financial yelds
xxxx
-
-
-
-
-
-
House
Loan/Lease
Insurance
Maintenance
Tax
Furniture
Appliances
House cleaning
Accessories
-
-
Income
House
Utilities
Transports
Food
Health
Personal expenses
Children
Debt
Gift
Savings
Leisure and hobby
ObjectivesThis document is a partial preview. Full document download can be found on Flevy:
http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
9. PIBudget App - Demo user - Income and spending outlook
Year 2014 Year Tot Mean Value January February March April May June July August September October November December
Income tot EUR 38.200,00 3.183,33 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 5.800,00
Expenses tot EUR 21.360,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00
Balance EUR 16.840,00 1.403,33 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 4.020,00
Income
Hearnings - husband 18.200,00 1.516,67 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 2.800,00
Hearnings - wife 18.200,00 1.516,67 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 2.800,00
Financial yelds 1.200,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00
xxxx 600,00 50,00 100,00 100,00 100,00 100,00 100,00 100,00
TOT Income 38.200,00 3.183,33 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 5.800,00
House
Loan/Lease 5.400,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00
Insurance 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Maintenance 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Tax 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Furniture 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Appliances 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
House cleaning 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Accessories 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
TOT House 6.240,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00
% of tot income 16% 16% 18% 17% 18% 17% 18% 17% 18% 17% 18% 17% 18% 9%
% of tot expenses 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29%
Utilities
Electricity 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Gas 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Water 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
TV subscriptions 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Phone 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
Internet 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
TOT Utilities 720,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00
% of tot income 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 1%
% of tot expenses 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3%
Transports
Auto 1 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00
In Budget sheet the
categories are
referenced
We can assign a budget
to each subcategory for
each month of the year
Grand total and
subtotals for sub-
categories are
calculated for each
month
Budget 1
Budget categories
Budget sub-categories
Input Cells
Input Cells
Input Cells
Total for category
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10. Budget 2
Hide unused
Compact screen hiding rows
for categories or subcategories
not used
Show All
Show all rows (useful when
a new category or subcategory
has been added)
Note: those functions on some
PCs can take around a minute
to execute.
Income
Hearnings - husband 18.200,00 1.516,67 1.400,00
Hearnings - wife 18.200,00 1.516,67 1.400,00
Financial yelds 1.200,00 100,00 100,00
xxxx 600,00 50,00
TOT Income 38.200,00 3.183,33 2.900,00
House
Loan/Lease 5.400,00 450,00 450,00
Insurance 120,00 10,00 10,00
Maintenance 120,00 10,00 10,00
Tax 120,00 10,00 10,00
Furniture 120,00 10,00 10,00
Appliances 120,00 10,00 10,00
House cleaning 120,00 10,00 10,00
Accessories 120,00 10,00 10,00
TOT House 6.240,00 520,00 520,00
% of tot income 16% 16% 18%
% of tot expenses 29% 29% 29%
Income
Hearnings - husband 18.200,00 1.516,67 1.400,00 1.400,00
Hearnings - wife 18.200,00 1.516,67 1.400,00 1.400,00
Financial yelds 1.200,00 100,00 100,00 100,00
xxxx 600,00 50,00 100,00
NOT USED 0,00 0,00
NOT USED 0,00 0,00
NOT USED 0,00 0,00
NOT USED 0,00 0,00
NOT USED 0,00 0,00
NOT USED 0,00 0,00
TOT Income 38.200,00 3.183,33 2.900,00 3.000,00
House
Loan/Lease 5.400,00 450,00 450,00 450,00
Insurance 120,00 10,00 10,00 10,00
Maintenance 120,00 10,00 10,00 10,00
Tax 120,00 10,00 10,00 10,00
Furniture 120,00 10,00 10,00 10,00
Appliances 120,00 10,00 10,00 10,00
House cleaning 120,00 10,00 10,00 10,00
Accessories 120,00 10,00 10,00 10,00
NOT USED 0,00 0,00
NOT USED 0,00 0,00
TOT House 6.240,00 520,00 520,00 520,00
% of tot income 16% 16% 18% 17%
% of tot expenses 29% 29% 29% 29%
This document is a partial preview. Full document download can be found on Flevy:
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11. PIBudget App - Demo user - Actuals
Year 2014 Tot Year January January January
Budget Actuals Remaining Budget Actuals Remaining
Income tot EUR 38.200,00 1.200,00 37.000,00 2.900,00 100,00 2.800,00
Expenses tot EUR 21.360,00 16.700,00 4.660,00 1.780,00 1.400,00 380,00
Balance EUR 16.840,00 -15.500,00 1.120,00 -1.300,00
Income
Hearnings - husband 18.200,00 120,00 18.080,00 1.400,00 10,00 1.390,00
Hearnings - wife 18.200,00 120,00 18.080,00 1.400,00 10,00 1.390,00
Financial yelds 1.200,00 120,00 1.080,00 100,00 10,00 90,00
xxxx 600,00 120,00 480,00 0,00 10,00 -10,00
NOT USED - 120,00 -120,00 0,00 10,00 -10,00
NOT USED - 120,00 -120,00 0,00 10,00 -10,00
NOT USED - 120,00 -120,00 0,00 10,00 -10,00
NOT USED - 120,00 -120,00 0,00 10,00 -10,00
NOT USED - 120,00 -120,00 0,00 10,00 -10,00
NOT USED - 120,00 -120,00 0,00 10,00 -10,00
TOT Income 38.200,00 1.200,00 37.000,00 2.900,00 100,00 2.800,00
Actuals 1
Two ways to handle Actuals
Manually
Automatically
Manually input actuals:
Users who prefer a quick overview can just input
the totals for each subcategory month by month
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12. Actuals 2
Automatically calculated actuals:
This is the recommended procedure:
if user inputs actual expenses in due register, then the program
will automatically add up subcategories and
show totals spent against budgeted
This document is a partial preview. Full document download can be found on Flevy:
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13. Due register
This sheet performs many functions:
Due payment planning and remind;
Expenses record;
Payment record;
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14. PianificazioneIntelligente.com
PIBudget App for Excel
How – To
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15. Contents
How To – Settings
How To – Setup Monthly budget
How To – Expenses
Record expenses
Record similar expense multiple times
Enter due payments
Split due payments
Delay due payments
How To - Actuals
This document is a partial preview. Full document download can be found on Flevy:
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16. How To – Settings
First settings:
Current Year
App version works with one active year per workbook.
At the end of the year just “save as” the workbook to
start next year.
Currency
Select from menu
Demo user Name
2014 Current Year
EUR Currency
This document is a partial preview. Full document download can be found on Flevy:
http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
17. How To – Settings
Budget categories: first we define the main
categories of expenses we want to track
Budget sub-categories:
se break down each
category in its detail Income
Hearnings - husband
Hearnings - wife
Financial yelds
xxxx
-
-
-
-
-
-
House
Loan/Lease
Insurance
Maintenance
Tax
Furniture
Appliances
House cleaning
Accessories
-
-
Income
House
Utilities
Transports
Food
Health
Personal expenses
Children
Debt
Gift
Savings
Leisure and hobby
ObjectivesThis document is a partial preview. Full document download can be found on Flevy:
http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
18. How To – Setup monthly budget
Your custom expense categories and sub
categories are linked from settings sheet;
Insert monthly budget in colored cells
This document is a partial preview. Full document download can be found on Flevy:
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19. Main Form
Top area with totals and indicators;
Table to store payments Budget totals (takes the values
input in Budget section)
Settled payments: gives the sum
of all payments don in each
month
Expenses forecast (paid + dues)
and available budget indicator.
Dues and payment register: this
table stores the core information
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20. Navigation – To activate
this sheet
New Record
Available functions 1
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21. Copy record (useful to
register similar expenses
through time)
Delete
Available functions 2
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22. How To - Record Expenses
Click new or edit an existing row
Input data and Select Category
Dropdown is populated with
categories defined by the user in
settings sheet
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23. How To - Record Expenses
Select sub category
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24. How To - Record Expenses
As a default paid is set to «No»
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25. How To - Record Expenses
As a default paid is set to «No»
Amount appears in forecasts
This document is a partial preview. Full document download can be found on Flevy:
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26. How To - Record Expenses
As a default paid is set to «No»
Amount appears in forecasts
Available budget is updated
This document is a partial preview. Full document download can be found on Flevy:
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27. How To - Record Expenses
As a default paid is set to «No»
Amount appears in forecasts
Available budget is updated
Available budget indicator
Is lowered
Available budget is updated
This document is a partial preview. Full document download can be found on Flevy:
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28. How To - Record Expenses
When paid is set to «ok» the amount adds up in
the «settled» section
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29. How To - Record similar Expense multiple times
Select a cell inside the record to copy
Click copy command on the ribbon bar
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30. How To - Record similar Expense multiple times
A copy of the record is created
Edit due date and amount as needed
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31. How To - Record similar Expense multiple times
A copy of the record is created
Edit due date and amount as needed
This document is a partial preview. Full document download can be found on Flevy:
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32. How To - Enter due payments
Due payment are entered exactly as the
expenses and left with «No» in «paid» field
Forecast and available budget is updated in the
corresponding month
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33. How To - Enter due payments
The table can be filtered for time periods
Sorting is not possible due to sheet protection
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34. How To - Split due payments
Select the record to split and click «copy» on the
ribbon bar
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35. How To - Split due payments
Change date and amount for the two records
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36. How To - Delay due payments
This option is useful when:
we are forced to delay a payment but we want
to keep track of the original due date;
we are performing some «what-if» with future
expenses to optimize cash flow;
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37. How To - Delay due payments
Input in the “Delay” column the number of days
you want to delay
Forecast is put forward but original due date maintained
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38. Every expense or due payment entered adds up in
the forecast section.
Expenses are subtracted from Budget for each
month and available budget is shown.
The colored bar in the cell shortens with the
lowering of available budget
How To - Quick look monthly available budget
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39. Go to Actuals sheet –
Manual mode
Activates a worksheet
where you can manually
input totals for each
expense category per
month
Got to Actuals sheet –
Automatic mode
(recommended)
This automatically
collects data from input
expenses.
Actuals – Available functions
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40. How To – Compare budgeted to Actuals – Automatic
mode
Data from recorded expenses are automatically
collected
This document is a partial preview. Full document download can be found on Flevy:
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41. How To – Compare budgeted to Actuals – Automatic
mode
Use month selector to isolate a specific month
This document is a partial preview. Full document download can be found on Flevy:
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42. How To – Compare budgeted to Actuals – Automatic
mode
Use type selector to compute only paid
expenses or to add paid and dues
This document is a partial preview. Full document download can be found on Flevy:
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43. In this sheet Actuals cells are modifiable
so user can directly input total of the
expenses
How To – Compare budgeted to Actuals – Manual mode
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