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An Update on Adding Flexibility to
Fairfax County’s Public Facilities Manual (PFM)
Setting a new standard
10/31/2017 Fairf...
Goal Three of the Strategic Plan for the Economic Success of Fairfax County:
“Improve the Speed, Consistency and Predictab...
Strategic Plan for the Economic Success of Fairfax County Goal 3
Vision Statement Vision Element Strategic Recommendation ...
The term “flexibility” as it is intended for use in the PFM Flex
Project is defined as:
• The ability to target selective ...
Steps to align PFM with Goal 3
5Fairfax County PFM Flex Project10/31/2017
Existing State of PFM Future State of PFM
Future...
Where does the information for the existing and future
state come from?
• External Stakeholder Committee – Industry repres...
Where does the information for the existing and future state come
from?
• Additional County Outreach – Land Use Aides, SDI...
External Stakeholders
• Elizabeth Baker (Walsh/Colucci)
• Chris Butkus (H2 Land)
• Paul Johnson (NVBIA/ESRC)
• Clayton Toc...
Policy Advisory Committee
• Bruce McGranahan (SDID)
• Lorrie Kirst (DPZ-ZAD)
• Jan Leavitt (CDCD)
• John Friedman (CDCD)
•...
The Technical Advisory Committee (TAC)
• Chapter 1
• John Matusik - Lead (CDCD)
• Ken Williams (CTSC)
• Lorrie Kirst (DPZ-...
The Technical Advisory Committee (TAC)
• Chapter 6
• Camylyn Lewis - Lead (SDID SWM)
• Matthew Hansen - Lead (SDID SWM)
• ...
The Technical Advisory Committee (TAC)
• Chapter 9
• Ross Stilling (FCPA)
• Chief John Walser (FRD)
• Chapter 10
• Lana Tr...
13Fairfax County PFM Flex Project10/31/2017
Current State Assessment: Flexibility Themes
Clear
Interactive
AdaptableUrban
...
Recommendations:
• Add tables/diagrams to simplify complex information.
• Add indented outline formatting.
• Rename the PF...
Recommendations:
• Add applicability section; update foreword/introduction.
• Update definitions and move into first secti...
Recommendations:
• Minimize mandatory requirements by changing “Shall” to
“Should”, where appropriate.
• Allow LDS Directo...
Recommendations:
• Eliminate the need for Service Drive Waivers in areas
where design guidelines do not call for them.
• U...
Recommendations:
• Allow for innovative practices.
• Allow the use of emerging technology to address specific
challenges i...
How to Engage with the PFM Flex Project
• PFM Website: Stay up-to-date on the status of the PFM Flex Project
at https://ww...
Fillable
Feedback
Form
20
Accessible on PFM
Website
https://www.fairfaxcounty.gov/dpwes/publications/pfm/
Next Steps & Schedule
• Public Website: A new website will be made available, approximately
December 2017, to update the p...
Summary
• Adding flexibility into the PFM aligns with objectives of goal
three.
• Consultant will provide a gap analysis c...
Questions?
23Fairfax County PFM Flex Project10/31/2017
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An Update on Adding Flexibility to Fairfax County's Public Facilities Manual (PFM)

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An Update on Adding Flexibility to Fairfax County's Public Facilities Manual (PFM)

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An Update on Adding Flexibility to Fairfax County's Public Facilities Manual (PFM)

  1. 1. An Update on Adding Flexibility to Fairfax County’s Public Facilities Manual (PFM) Setting a new standard 10/31/2017 Fairfax County PFM Flex Project 1
  2. 2. Goal Three of the Strategic Plan for the Economic Success of Fairfax County: “Improve the Speed, Consistency and Predictability of the Land Development Review Process.” Gartner Study Finding: “Complexities and inconsistencies with land use and development policies and regulations hamper predictability and efficiency of service delivery.”  Changing nature of development - more intense land development.  More redevelopment/infill development vs. greenfield development.  New technology.  More environmental regulations. In short, a more flexible PFM will allow staff to utilize good engineering judgment to approve context sensitive solutions. 2Fairfax County PFM Flex Project10/31/2017 WHY ARE WE UPDATING THE PFM?
  3. 3. Strategic Plan for the Economic Success of Fairfax County Goal 3 Vision Statement Vision Element Strategic Recommendation 5 Gartner’s Study Tactical Recommendation 5-4: • “The Public Facilities Manual (PFM) should be a design guide that is consistent and meets the language of the law while providing flexibility for engineering judgment, particularly with regard to new technology and new development situations.” • In other words, flexibility will be applied in targeted situations such as innovative and urban standards. Not all PFM provisions are flexible. 3Fairfax County PFM Flex Project10/31/2017 WHY ADD “FLEXIBILITY”?
  4. 4. The term “flexibility” as it is intended for use in the PFM Flex Project is defined as: • The ability to target selective provisions; NOT broad or general. • The ability to modify text to respond to altered circumstances or conditions; allowing alternative designs that meet the intent. • According to Gartner, “Flexibility” means, “adding the qualities of agility, ease of use, and consistency to the PFM.” • Ensuring relevance to respond to evolving and urbanizing development patterns. 4Fairfax County PFM Flex Project10/31/2017 WHAT DOES “FLEXIBILITY” MEAN?
  5. 5. Steps to align PFM with Goal 3 5Fairfax County PFM Flex Project10/31/2017 Existing State of PFM Future State of PFM Future State PFM Roadmap Municipal Survey Annotated PFM Chapters External Stakeholders Input/Perceptions on PFM – 5/25/17 Workshop – 9/18/17 Engage External Stakeholders – 10/26/17 Set Goals Engage Steering Committee – 10/20, 11/7, and 12/5/17 Comparison of Existing and Future States Create Roadmap – 01/05/17 Identification of Prioritized Sectors Phases of the Gap Analysis
  6. 6. Where does the information for the existing and future state come from? • External Stakeholder Committee – Industry representatives to offer insight on the current and future state of the PFM. • County Advisory Committees – Technical (TAC), Policy, Innovative, and Steering. • Industry Partners – ESRC, NVBIA/NAIOP, and ESI. 6Fairfax County PFM Flex Project10/31/2017 Stakeholder Engagement Process
  7. 7. Where does the information for the existing and future state come from? • Additional County Outreach – Land Use Aides, SDID Tech Forum & Inspectors, Building Division, and the Fairfax First Blog. • Public Outreach – • Feedback Form, Meeting Minutes, PowerPoints available on the PFM website. • ZMod Citizen Advisory Group, and future public hearings. • Future PFM Flex Project Website (December 2017). 7Fairfax County PFM Flex Project10/31/2017 Stakeholder Engagement Process
  8. 8. External Stakeholders • Elizabeth Baker (Walsh/Colucci) • Chris Butkus (H2 Land) • Paul Johnson (NVBIA/ESRC) • Clayton Tock (Urban Engineering) • Jim Scanlon (BC Consultants) • John Levtov (Christopher Consultants) • Chris Champagne (VIKA) • Wayne Klotz (I95BMM) • Michael O’Shaughnessy (Bohler) • John Matusik (CDCD) Steering Committee • David Stoner (OCA) • Tracy Strunk (Zoning) • Bel Pachhai (MSMD) • Malak Bahrami (MSMD) • Bruce McGranahan (SDID) • Shahab Baig (SDID) • Don Demetrius (SWPD) • Joanne Fiebe (OCR) • Jeff Blackford (ESI) • John Matusik (CDCD) 10/31/2017 Fairfax County PFM Flex Project 8
  9. 9. Policy Advisory Committee • Bruce McGranahan (SDID) • Lorrie Kirst (DPZ-ZAD) • Jan Leavitt (CDCD) • John Friedman (CDCD) • Saundra O’Connell (DPZ-ZAD) • John Matusik (CDCD) Innovation Committee • Jeff Hermann (FCDOT) • Ariel Yang (FCDOT) • Jan Leavitt (CDCD) • Bruce McGranahan (SDID) • Keith Cline (UFMD) • Lana Tran (WWCD) • Joanne Fiebe (OCR) • John Matusik (CDCD) • Danielle Badra (CDCD) 10/31/2017 Fairfax County PFM Flex Project 9
  10. 10. The Technical Advisory Committee (TAC) • Chapter 1 • John Matusik - Lead (CDCD) • Ken Williams (CTSC) • Lorrie Kirst (DPZ-ZAD) • Chapter 2 • Shahab Baig - Lead (SDID) • Daun Klarevas (SDID) • Saundra O’Connell (DPZ-ZAD) • Joanne Fiebe (OCR) • Lorrie Kirst (DPZ-ZAD) • Val Tucker (MSMD) • Ken Williams (CTSC) • Laura O’Leary (DPZ-ZED) • Chapter 3 • Ken Williams - Lead (CTSC) • John Matusik coordinating with OCA (CDCD) • Chapter 4 • Behzad Amir Faryar - Lead (SDID Geotech) • Bijan Sistani (SDID) • Dan Schwartz (NVSWCD) • Kevin Nelson (VDOT) • Chapter 5 • Crystal Hamrick (CTSC) 10/31/2017 Fairfax County PFM Flex Project 10
  11. 11. The Technical Advisory Committee (TAC) • Chapter 6 • Camylyn Lewis - Lead (SDID SWM) • Matthew Hansen - Lead (SDID SWM) • Val Tucker (MSMD) • Kevin Nelson (VDOT) • Dipmani Kumar (SWPD) • Skip Raynor (SDID) • Chapter 7 • Shaukat Faheem - Lead (MSMD) • Jeff Hermann (FCDOT) • Kevin Nelson (VDOT) • Saundra O’Connell (DPZ-ZAD) • Laura O’Leary (DPZ-ZED) • Chapter 7 (Cont’d) • Skip Raynor (SDID) • Shaukat Faheem (MSMD) • Joanne Fiebe (OCR) • Lorrie Kirst (DPZ-ZAD) • Chapter 8 • Durga Kharel - Lead (SDID) • Somanathan Govender (FCPA) • Joanne Fiebe (OCR) • Jeff Hermann (FCDOT) • Kevin Nelson (VDOT) • Shaukat Faheem (MSMD) • Lorrie Kirst (DPZ-ZAD) 10/31/2017 Fairfax County PFM Flex Project 11
  12. 12. The Technical Advisory Committee (TAC) • Chapter 9 • Ross Stilling (FCPA) • Chief John Walser (FRD) • Chapter 10 • Lana Tran (WWCD) • Asghar Pariroo (WWCD) • Pamela Gratton (SWM) • John Botts (WWM) • Robert White (WWM) • Mike Gallo (CAP) • Chapter 11 • Skip Raynor - Lead (SDID) • Ken Williams (CTSC) • Dan Schwartz (NVSWCD) • Daun Klarevas (SDID) • Chapter 12 • Keith Cline - Lead (UFMD) • Somanathan Govender (FCPA) • Craig Herwig (SWPD) • Lorrie Kirst (DPZ-ZAD) • Joanne Fiebe (OCR) • Chapter 13 • Lorrie Kirst (DPZ-ZAD) • Ken Williams (CTSC) • Index • Laura O’Leary (DPZ-ZED) • Daun Klarevas (SDID) 10/31/2017 Fairfax County PFM Flex Project 12
  13. 13. 13Fairfax County PFM Flex Project10/31/2017 Current State Assessment: Flexibility Themes Clear Interactive AdaptableUrban Innovative These themes were compiled from an assessment of the current PFM by the stakeholder committees and a municipal survey.
  14. 14. Recommendations: • Add tables/diagrams to simplify complex information. • Add indented outline formatting. • Rename the PFM and update cover art. • Update/remove the index. • Remove outdated/extraneous text and redundancies; remove outdated provisions and plates. 14Fairfax County PFM Flex Project10/31/2017 Theme 1 - Clear
  15. 15. Recommendations: • Add applicability section; update foreword/introduction. • Update definitions and move into first section. • Add internal and external hyperlinks. • Incorporate information by reference to other codes as the source of regulation (VDOT, ZO, subdivision ordinance, CBPO, etc.). 15Fairfax County PFM Flex Project10/31/2017 Theme 2 - Interactive
  16. 16. Recommendations: • Minimize mandatory requirements by changing “Shall” to “Should”, where appropriate. • Allow LDS Director to waive/modify “shall”, in unusual cases; Allow LDS Director to add to or update non-technical provisions and plates that do not require legislative action. • Expand use of alternatives to design standards. 16Fairfax County PFM Flex Project10/31/2017 Theme 3 - Adaptable
  17. 17. Recommendations: • Eliminate the need for Service Drive Waivers in areas where design guidelines do not call for them. • Update the PFM to align with VDOT standards, such as the urban design guidelines and multimodal standards. • Consistency between VDOT Road Design Manual and PFM. 17Fairfax County PFM Flex Project10/31/2017 Theme 4 - Urban
  18. 18. Recommendations: • Allow for innovative practices. • Allow the use of emerging technology to address specific challenges in land development. • Expand the use of urban standards and practices, and be consistent with the Board endorsed guidelines in CRAs/CRDs; consider how to allow them in the rest of the county. 18Fairfax County PFM Flex Project10/31/2017 Theme 5 - Innovative
  19. 19. How to Engage with the PFM Flex Project • PFM Website: Stay up-to-date on the status of the PFM Flex Project at https://www.fairfaxcounty.gov/dpwes/publications/pfm/. • Email Address: Citizens and county staff can contact the PFM Flex Team at LDSFlexiblePFM@fairfaxcounty.gov. • Feedback Form: Available to citizens and county staff via the PFM website. Used to provide input on the PFM Flex Project. 19Fairfax County PFM Flex Project10/31/2017
  20. 20. Fillable Feedback Form 20 Accessible on PFM Website https://www.fairfaxcounty.gov/dpwes/publications/pfm/
  21. 21. Next Steps & Schedule • Public Website: A new website will be made available, approximately December 2017, to update the public of PFM Flex Project updates. • Future State Roadmap: The future state roadmap is delivered in January 2018. • Amendment Development Process: The PFM Flex Team will prioritize roadmap recommendations and prepare proposed prioritized amendments estimated completion within the 2nd Quarter 2018. • Required Amendment Vetting Process: Stakeholder and ESRC review and revision to finalize amendments estimated completion by the end of 3rd Quarter 2018. • Public Hearing Process: Public hearings in front of the Planning Commission and Board of Supervisors over a 3-6 month process following the required amendment vetting. 21Fairfax County PFM Flex Project10/31/2017
  22. 22. Summary • Adding flexibility into the PFM aligns with objectives of goal three. • Consultant will provide a gap analysis comparing current and future PFM states. • Objectives: Clear, interactive, adaptable, innovative, and urban. • Stakeholder Engagement. • Next steps & schedule. 22Fairfax County PFM Flex Project10/31/2017
  23. 23. Questions? 23Fairfax County PFM Flex Project10/31/2017

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