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Add or Delete Files in a Library - SharePoint 2010 - EPC Group
1. Add or delete files in a library
Applies to: Microsoft SharePoint Foundation 2010 , SharePoint Server 2010
You can create, manage, and delete documents, spreadsheets, presentations, and many other types of
files in a SharePoint library. There are several ways you can add files to a library including: creating a new
one based on a default template, uploading files from a disk folder, and even sending files by using e-
mail.
NOTE Some file types are blocked for security reasons.
Considerations when adding files to a library
There are several ways to add files to libraries, depending on whether you are creating a new file, adding
an existing file, or adding multiple files at once. If your administrator has set up your library to receive e-
mail, you can even add a file to the library by sending the file as an attachment to an e-mail message.
Creating a new file You can create a new file from within a library. The type of file that you can create
depends on the template or templates that your site owner or administrator associates with the library,
such as Microsoft Office Word 2010. If you want to create an additional type of file in your library, contact
your administrator or site owner.
Uploading files You can store a file and manage it in the library by creating the file in your program
and then uploading it. Uploading files is also very useful when you have many files to add to a library.
Uploading files is the only way to add files to a picture library.
Sending files by using e-mail You can send files through e-mail to communicate more effectively and
efficiently. For example, you can use an e-mail enabled library to archive team e-mail, create a community,
create a central information exchange, or offer technical support. An administrator must first enable e-
mail support in Central Administration at the Web application level, and a user with appropriate
permission must then enable e-mail for the specific library.
Required check out Libraries can be configured to require you to check out files before you edit them.
If you are uploading a file to a library that requires files to be checked out, the file is initially checked out
to you. You need to check the file in before other people can edit it. When you check in a file, you are
prompted to enter comments about the changes that you made.
File versions You can add a new file to a library or replace an existing file with a revised version of a file.
If the library is configured to track versions of files, you can add the revised file as a new version, which
becomes part of the version history of the file. If you are uploading a new version of a file, consider typing
comments about what changed in this version so that you can more easily track the history of the file.
File properties When you add a file to a library, you may also be required to fill out file properties. File
properties can include basic information about a file, such as its description or keywords to help people
search for it, or properties can include information that is specific to your organization, such as a
department name or a project number.