Purchasing is the first phase of Materials Management. Purchasing means procurement of goods and services from some external agencies. The object of purchase department is to arrange the supply of materials, spare parts and services or semi-finished goods, required by the organization to produce the desired product, from some agency or source outside the organization.
2. 2
Purchasing is the first phase of Materials
Management. Purchasing means
procurement of goods and services from
some external agencies. The object of
purchase department is to arrange the supply
of materials, spare parts and services or semi-
finished goods, required by the organization
to produce the desired product, from some
agency or source outside the organization.
NFRA provides a ready platform for the user
to handle all the above stated process in a
hassle free manner.
Purchase management
3. 3
Pending for enquiry
The items that need to be procured are maintained in a list with indent number, item
category and item name. Pending for Enquiry populated all Item for which the Indent is
created but Purchase Enquiry not generated.
Indent is created against the Material requisition by Site Engineer.
The required quantities of all the items are also listed.
A date is provided in the enquiry by which the quotation from the supplier is needed.
And after the list is prepared, the enquiry is sent to all the respective suppliers.
4. 4
Purchase enquiry
Purchase enquiry is done against the purchase indent, that is generated in the
pending for enquiry. The purchase indent is generated against the material
requisition, which is provided from the engineers and consultants on site.
5. 5
Purchase enquiry (contd)
In this window only, the suppliers are marked against the item required with the address
and contact person of supplier. Multiple suppliers in the same Enquiry. Email to Supplier is
sent automatically by the system
The desired quantity of items from the supplier is also updated.
Any terms and conditions can also be defined. In the same portal only against the supplier,
the delivery status can be known along with the preview of enquiry sent to the supplier.
6. 6
Pending for quotation
This windows provides with a list of all the items for whom the quotation is awaited,
Along with project name for which the item is required, item name, the date on
which enquiry was sent and when the quotation is expected is also available.
Supplier name for the item is also visible with the intended quantity and required
purchase quantity.
7. 7
purchase quotation
This portal allows the user to
create a new purchase order (if
required at any point of time).
This purchase quotation does
not follow the items pending for
enquiry and allows user to
enter new items for which the
quotation can be demanded
from the suppliers.
8. 8
Quotation comparison
Here the quotation Comparison sent by suppliers for a respective item can be
done.
Detailed rate comparison of suppliers can be done, as the different columns
display all the accessible values, discounts, taxes (if any) , custom duty, landed
cost and delivery period.
Purchase Order can be created to the Evaluated supplier.
9. 9
Pending purchase order
Approved Supplier from the Comparison sheet is populated here. This screens
shows all approved Quotation for which the PO is not generated. After quotations
are compared, a purchase order is generated against the selected supplier and the
approval is awaited.
If the item is procured from different country or in different currency, the currency
can be selected and conversion rate can be defined.
The delivery location of the item, with the concerned contact person name and
details are also entered to avoid any problems at the time of delivery.
10. 10
Short close po
Supposing a a purchase order has been generated for 10 line items from a
supplier, but the supplier is only able to deliver 8 of them and 2 remain unavailable.
Instead of cancelling the whole PO because of the 2 undelivered items, the PO is
short closed and remaining items are again send for the enquiry.
11. 11
Purchase invoice
Purchase Invoice can be booked against the Receipt of Material Only. The system
automatically validates the Rate from the PO and receipt quantity from the GRN
(Goods Receipt Note). The terms and conditions are also populated from the PO
screen
This portal provides user with the list of PO, for which the material is received, but
Purchase Invoice not created.
From the GRN details to billing, product and terms & conditions all the details are
readily available.
12. 12
Purchase reports
• Open Indents
• PO Register
• Pending PO
• Cancelled PO
• Purchase MIS
• Material Supply
• Project Health Card Report
13. 13
Conclusion
Purchase Management module in eresource nfra ERP streamlines
procurement of required materials as per the BOQ as defined in the Sales
Order and Project Plan module.
It automates the processes of identifying potential suppliers, Supplier
Evaluation, Supplier Quote Evaluation, awarding purchase order to the
supplier, and billing processes. Purchase module is tightly integrated with the
inventory control and Project Management and planning modules. eresource
ERP flow of supply guarantees the integrity, tracking and homogeneity of the
entire process.
http://www.eresourceerp.com
http://nfra.eresourceerp.com
