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NetSuite Procure to Pay in 8 Steps

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How to complete Procure to Pay (P2P) in NetSuite ERP.

Step 1: Create Vendor
Step 2: Create Item based on inventory and non-inventory
Step 3: Create Requisition with Vendor and Item
Step 4: Purchase order is created automatically based on Requisition
Step 5: Create Receipt for purchase order
Step 6: Create Invoice for a particular receipt
Step 7: Make payment for a particular invoice
Step 8: GL IMPACT


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NetSuite Procure to Pay in 8 Steps

  1. 1. NetSuite Procure to Pay in 8 Steps How to complete Procure to Pay (P2P) in NetSuite ERP
  2. 2. 1. Create Vendor 2. Create Item based on inventory and non-inventory 3. Create Requisition with Vendor and Item 4. Purchase order is created automatically based on Requisition 5. Create Receipt for purchase order 6. Create Invoice for a particular receipt 7. Make payment for a particular invoice 8. GL IMPACT © ennVee TechnoGroup Inc STEPS FOR P2P IN NETSUITE
  3. 3. Before starting Procure to Pay, we need to create a Vendor and Item
  4. 4. © ennVee TechnoGroup Inc Step 1: Create a Vendor In the Vendor form, Company Name is mandatory. The remaining fields contain information about the Vendor. Create a Vendor: LISTS > RELATIONSHIP > VENDOR > NEW
  5. 5. Step 2: Create an item based on inventory and non-inventory The following fields are mandatory in the item form: • Item Name / Number • Vendor • Tax Schedule The remaining fields contain information about the item. If you select Vendor in the item form, the vendor name will be displayed automatically in the vendor field whenever you choose an item in requisition. © ennVee TechnoGroup Inc
  6. 6. © ennVee TechnoGroup Inc Step 2: Create an item based on inventory and non-inventory Create an Item: LISTS > ACCOUNTING > ITEMS > NEW > NON-INVENTORY > PURCHASE
  7. 7. © ennVee TechnoGroup Inc Step 2: Create an item based on inventory and non-inventory In the item form, Item Name / Number, Vendor, and Tax Schedule are mandatory fields. The remaining fields contain information about the item. Item Name / Number Vendor Tax Schedule
  8. 8. © ennVee TechnoGroup Inc Step 2: Create an item based on inventory and non-inventory If you select Vendor in the item form, the vendor name will be displayed automatically in the vendor field whenever you choose an item in requisition.
  9. 9. © ennVee TechnoGroup Inc Step 3: Create a Requisition with a vendor and item What is a Requisition? In procurement, a Requisition is a request for goods or services made by an employee to the person or department in a company that is responsible for purchasing.
  10. 10. Create a Requisition: TRANSACTION > PURCHASES > ENTER REQUISITION > NEW © ennVee TechnoGroup Inc Step 3: Create a Requisition with a vendor and item
  11. 11. In the Requisition form, Requestor, Date, Department, and Item are mandatory fields. The remaining contain information on the Requisition. © ennVee TechnoGroup Inc Step 3: Create a Requisition with a vendor and item REQUESTOR DATE DEPARTMENT ITEM
  12. 12. After submitting the Requisition, the Requisition order will be pending. © ennVee TechnoGroup Inc Step 3: Create a Requisition with a vendor and item
  13. 13. An order requisition needs to be created for the particular requisition. © ennVee TechnoGroup Inc Step 3: Create a Requisition with a vendor and item
  14. 14. Once submitted, the purchase order will be processed. Click OK. © ennVee TechnoGroup Inc Step 3: Create a Requisition with a vendor and item The status will change from Not Started to Started.
  15. 15. Purchase Order: TRANSACTIONS > PURCHASE > ENTER PURCHASE ORDER > LIST © ennVee TechnoGroup Inc Step 4: The purchase order will be created automatically based on the Requisition
  16. 16. Click Edit on the purchase order to automatically populate the field with information. © ennVee TechnoGroup Inc Step 4: The purchase order will be created automatically based on the Requisition
  17. 17. The purchase order will be waiting for pending receipt. © ennVee TechnoGroup Inc Step 4: The purchase order will be created automatically based on the Requisition
  18. 18. © ennVee TechnoGroup Inc Step 5: Create Receipt for the Purchase Order
  19. 19. © ennVee TechnoGroup Inc Step 6: Create Invoice for a particular order Bill
  20. 20. If submitted, the payment will be processed to a particular vendor. © ennVee TechnoGroup Inc Step 7: Make payment for a particular Invoice Bill Payment
  21. 21. © ennVee TechnoGroup Inc Step 8: GL IMPACT What is GL? GL is short for General Ledger. It provides highly automated financial processing and maintains accounting.
  22. 22. BILL PAYMENT > ACTIONS > GL IMPACT © ennVee TechnoGroup Inc Step 8: GL IMPACT 1: Go to BILL PAYMENT 2: ACTIONS 3: Select the GL IMPACT dropdown
  23. 23. The status of the process will be received in GL Impact. © ennVee TechnoGroup Inc Step 8: GL Impact
  24. 24. Procure to Pay is complete!
  25. 25. Subscribe for more NetSuite insights: info.ennvee.com/email-latest-blog-posts ennVee ennveetechnogroup @ennveetech ennVeeMarketing
  26. 26. ennVee is a global professional services firm that provides Oracle application management, business, and technology consulting services. Through automation-based application delivery, we help organizations accelerate project completion, reduce disruption, get it right the first time, and lower the cost to deliver tomorrow’s solutions today. Learn more at www.ennvee.com

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