1. Document Management Solutions for Your Business
Believe it or not many organizations have tried to achieve the concept of a paperless office. The vision of
a perfect paperless office is still far from being realized. A single document management system that is
capable of addressing and managing all types of content in an organization is yet to be found but at least
technology has been able to find “a single repository of information for all” – SaaS based online
document management applications.
Nowadays several organization, SMEs as well as big corporate are waking up to the idea of online
document storage. The global document capture and management market is growing at a significant
rate. The primary drivers of this growth being the increasing demand of data, supporting governmental
and regulatory compliance authorities, privacy requirements, low cost of implementation and increased
time efficiency. Moreover with business going global there is a growing need to share information with
remote teams to improve collaboration and increase effectiveness of different organizational functions.
Add to this the cost and time spent on filing documents, archiving them, storing them, mailing them to
clients within allotted time – it’s no wonder that people and businesses are adopting document
management systems with open arms.
Most of the above mentioned issues are easily solved by implementing document management
application. These applications allow you to digitally store all your documents and files in an off-site
secured data server. Indexing and storing of files can be customized according to the needs of the user.
The data servers are protected by firewalls and intrusion prevention mechanism. As all data transfer
happens through the web so for security purpose 256 bit encryption is provided. Furthermore multi-
level security, file and folder based permission and encrypted login ensures data security.
People are looking for comprehensive solutions these days and online document management systems
are probably closest to it. They give you the freedom to not just manage documents, but also e-mails,
receipts, invoices and a lot of other things. So you know that once you login to your account you will get
all your important things in one place, meaning peace of mind for busy professionals. It cuts down on
your time searching through piles of folders and files as well as the cost of separately managing
everything.
Collaborating with remote teams is no more a headache. Your remote team uploads a file; you check it
immediately from your office, make necessary corrections and sanction it. How long does it take? Hardly
a few minutes. With features like version tracking you can even roll back changes made to a document
and restore it to its original form.
With document management application you not just save on time and cost you gain complete control
over your organizations information. Online file storage is safe, effortless and puts you in control.