In this webinar, we dived into sharing and discussing how it works, how it can be managed, and what’s new and upcoming in the world of sharing and collaboration in OneDrive and SharePoint. We were joined by Stephen Rice from Microsoft as we broke down the details and background of sharing.
20. Definition:
”Specific people” links
A non-transferable, revocable secret key
Requires people to prove they are intended recipients
Won't work if forwarded to others
21. Definition:
”Specific people” links
A non-transferable, revocable secret key
Requires people to prove they are intended recipients
Existing users get access via their account
22. Definition:
”Specific people” links
A non-transferable, revocable secret key
Requires people to prove they are intended recipients
New external users prove email ownership
via simple one-time passcode
43. NEW! Block downloads
• Keep your documents in the cloud
• Avoid out-of-date copies
• Maintain access control
• Available for view-only links
• Now supports “specific people” links
• Available now for Office files & most
non-Office files
• Coming soon for video file types
54. NEW! Request Files
• Let people upload to
a folder without
letting them see
what’s in the folder
• Works for internal
and external users
• Available Now
56. NEW! Get link to PowerPoint slide
• Get a link that takes recipients directly to
the slide you need them to look at
• Continues to work even as slides get
moved around
• Same common experience that respects IT
policies and allows users to change link
permissions/settings
• Available now on PowerPoint on the web
66. • Save time and collaborate faster
• Comment and context previews in
@mention and comment emails
• Reply to the comment straight from
Outlook • Available Now
68. NEW! Open in Review Mode for Word on the web
Rolling out now
100. Overview of External Sharing Settings for Admins
• Block external sharing for your entire organization
• Allow external sharing to only existing guest users
• Allow external sharing to authenticated guest users
• Allow external sharing to authenticated guest users and via links that
work for anyone
• Choose the default link type
101. Overview of External Sharing Settings for Admins
• Block external sharing for your entire organization
• Allow external sharing to only existing guest users
• Allow external sharing to authenticated guest users
• Allow external sharing to authenticated guest users and via links that work for anyone
• Choose the default link type
• Choose the default link permission
• Require anyone links to expire after some number of days
• Prevent users from getting Anyone can edit links to files
• Prevent users from getting Anyone can edit links to folders
• Let only selected users share externally
• Let only selected users share externally and via anyone links
102. Overview of External Sharing Settings for Admins
• Block external sharing for your entire organization
• Allow external sharing to only existing guest users
• Allow external sharing to authenticated guest users
• Allow external sharing to authenticated guest users and via links that work for anyone
• Choose the default link type
• Choose the default link permission
• Require anyone links to expire after some number of days
• Prevent users from getting Anyone can edit links to files
• Prevent users from getting Anyone can edit links to folders
• Let only selected users share externally
• Let only selected users share externally and via anyone links
• User shorter sharing links for files and folders
• Limit external sharing to only allowed domains
• Limit external sharing to only denied domains
103. • Block external sharing for your entire organization
• Allow external sharing to only existing guest users
• Allow external sharing to authenticated guest users
• Allow external sharing to authenticated guest users and via links that work for anyone
• Choose the default link type
• Choose the default link permission
• Require anyone links to expire after some number of days
• Prevent users from getting Anyone can edit links to files
• Prevent users from getting Anyone can edit links to folders
• Let only selected users share externally
• Let only selected users share externally and via anyone links
• User shorter sharing links for files and folders
• Limit external sharing to only allowed domains
• Limit external sharing to only denied domains
• Prevent external users from sharing items they don’t own
• Require external users to prove account ownership
• Block external sharing for specific sites
• Allow external sharing to only existing guest users for specific sites
• Allow external sharing to authenticated guest users for specific sites
• Allow external sharing to authenticated guest users and via anyone links for specific sites
• Disable people picking experiences for guest users on specific sites
Overview of External Sharing Settings for Admins
104. Managing external sharing
Control WHO can share
to external users
Everyone
Only specific people
No one
Control WHICH external users
can be shared with
Anyone
Only authenticated users
Only authenticated users except
specific domains
Only authenticated users in specific domains
No one
Control WHAT can be
shared externally
Anything
Only specific libraries
Only files without sensitive content
Control HOW externally shareable
links can be used
Default
Enabled, but not default
Mandatory expiration date
Block externally-shareable edit links
Disabled
109. Managing external sharing
Control WHO can share
to external users
Everyone
Only specific people
No one
Control WHICH external users
can be shared with
Anyone
Only authenticated users
Only authenticated users except
specific domains
Only authenticated users in specific domains
No one
115. Managing external sharing
Control WHAT can be
shared externally
Anything
Only specific libraries
Only files without sensitive content
120. Managing external sharing
Control WHAT can be
shared externally
Anything
Only specific libraries
Only files without sensitive content
Control HOW externally shareable
links can be used
Default
Enabled, but not default
Mandatory expiration date
Block externally-shareable edit links
Disabled
129. Managing external sharing
Control WHO can share
to external users
Everyone
Only specific people
No one
Control WHICH external users
can be shared with
Anyone
Only authenticated users
Only authenticated users except
specific domains
Only authenticated users in specific domains
No one
Control WHAT can be
shared externally
Anything
Only specific libraries
Only files without sensitive content
Control HOW externally shareable
links can be used
Default
Enabled, but not default
Mandatory expiration date
Block externally-shareable edit links
Disabled
132. NEW! Modern SharePoint Admin Center
• Modern SharePoint Admin Center
now has full parity with the classic
experience
• Easier and more intuitive to use
• Available Now
135. NEW! Azure AD B2B for one-time passcode users
Available now (Preview)
136. • Require external users to lose access to site contents
• Site admins can vouch for external access and extend their
expiration (up to IT policy)
Coming this year
137. Expires automatically after 90 days
• Require external users to lose access to site contents
• Site admins can vouch for external access and extend their
expiration (up to IT policy)
Coming this year
138. Expires automatically after 90 days
• Require external users to lose access to site contents
• Site admins can vouch for external access and extend their
expiration (up to IT policy)
Coming this year
139. Extended another 90 days by site admin
Site admin renews Elvia's access
• Require external users to lose access to site contents
• Site admins can vouch for external access and extend their
expiration (up to IT policy)
Coming this year
140. Extended another 90 days by site admin
• Require external users to lose access to site contents
• Site admins can vouch for external access and extend their
expiration (up to IT policy)
Coming this year
142. NEW! Default links to “People with existing access”
• Set the default sharing link on
individual sites to People with
Existing Access
• Prevent users from unintentionally
sharing documents, while still
giving them the ability to share
when needed
• Available Now
143. Mandatory “Anyone” link expiration
Require expiration on Anyone links within the
timeframe you specify
30 days
144. Mandatory “Anyone” link expiration
30 days
Rafael’s OneDrive
Stephen’s OneDrive
Sales team library
Marketing team library
Project B team library
30 days
30 days
30 days
30 days
30 days
145. Mandatory “Anyone” link expiration
30 days
Rafael’s OneDrive
Stephen’s OneDrive
Sales team library
Marketing team library
Project B team library
30 days
30 days
30 days
30 days
30 days
What about sites with unique requirements?
146. NEW! Per-site mandatory “Anyone” link expiration
30 days
Rafael’s OneDrive
Stephen’s OneDrive
Sales team library
Marketing team library
Project B team library
30 days
30 days
60 days
No limit
1 day
60 days
No limit
1 day • Available now
147. NEW! External sharing reports
Site admins can see
which files have been
shared from their site
Available now for
OneDrive & SharePoint
153. What’s new for end users
Sharing Reports
Expiring external access
Azure B2B Integration in Preview
Per-Site Anyone Link Expiration
Default Sharing Link to People with Existing Access
What’s new for admins
Sharing integration in Microsoft Teams & Outlook
Sharing links that block download
Add to OneDrive
Open in Review Mode for Word on the web
Get link to PowerPoint slide
Reply to Office comments from Outlook
Address bar sharing
154. What’s new for end users
Sharing Reports
Expiring external access
Azure B2B Integration in Preview
Per-Site Anyone Link Expiration
Default Sharing Link to People with Existing Access
New Site Collection Sharing Settings Panel for Modern
SharePoint Admin Center
Modern Site Sharing Settings Experience
Custom IT Help Link for External Sharing
Productivity Score for Admins
What’s new for admins
Sharing integration in Microsoft Teams & Outlook
Sharing links that block download
Add to OneDrive
Request Files
Open in Review Mode for Word on the web
Get link to PowerPoint slide
Reply to Office comments from Outlook
Address bar sharing
Sync across organizations
External users in file View counts
Save for Later
@mentions in Office comments
Mute notifications on specific files
Popular Around Me
Inherited Links Banner in Manage Access