Slides from CIAOPS October 2018 webinar that provided Office 365 news update, open Q & A as well as a focus session on SharePoint. Video recording is available at www.ciaopsacademy.com

1. Need to Know Office 365
Webinar
October 2018
@directorcia
http://about.me/ciaops

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3. For questions after the event:
Email : director@ciaops.com
Twitter : @directorcia

4. Webinar recordings at:
www.ciaopsacademy.com
Free access for CIAOPS patrons

5. Please:
- Turn off your mobile
- Turn off your email
- Have somewhere to
take notes

6. Questions here

7. http://www.ciaopslearn.com

8. Agenda
- Office 365 Update
- SharePoint
- Q & A

10. News
• Microsoft Forms branding enhancements
• https://techcommunity.microsoft.com/t5/Microsoft-Forms-Blog/Branding-enhancements/ba-p/267472
• Build your modern intranet with SharePoint in Office 365 – Ignite 2018
• https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Build-your-modern-intranet-with-
SharePoint-in-Office-365-Ignite/ba-p/255453
• About Microsoft 365 admin center preview
• https://support.office.com/en-us/article/about-microsoft-365-admin-center-preview-739574d7-2c5b-4911-
a549-f56ecc7d3b48?ui=en-US&rs=en-US&ad=US
• Find out what’s new in the Windows and Office in October
• https://blogs.windows.com/windowsexperience/2018/10/02/find-out-whats-new-in-windows-and-office-in-
october/
• New SharePoint admin center
• https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Unleash-your-SharePoint-admin-
superpowers-with-new-admin-center/ba-p/270075

11. SharePoint

12. Yammer
Intranet (SharePoint)
Hub Sites
Communications Sites
Teams Sites
Microsoft Teams
OneDrive for Business
Layer 1 – OneDrive for Business
Layer 2 – Microsoft Teams
Layer 3 – SharePoint
Layer 4 – Yammer
Layer 5 – External
Layer 3A – Hub Sites
Layer 3B – Communication Sites
Layer 3C – Team Sites

13. SharePoint versions
• Foundation/Plan 1 provides core features for document
management and collaboration, including Web site
templates, a Web Part framework, data lists, document
libraries, and a Windows Workflow Foundation (WF)
runtime.
• Server/Plan 2 adds onto this foundation to provide
enterprise-level features such as user site provisioning and
social networking, business intelligence tools, business
process integration and forms support, enterprise content
management, and full enterprise search

14. SharePoint availability in Office 365
• SharePoint Online Plan 1 Standalone
• SharePoint Online Plan 2 Standalone
• OneDrive for Business stand alone
• Business Plans (Business Essentials and Business Premium)
• Include SharePoint Online Plan 1
• Enterprise E1
• Include SharePoint Online Plan 1
• Enterprise E3 and E5
• Include SharePoint Online Plan 2
• Frontline F1

15. Plan 1 vs Plan 2
•Plan 2 includes Plan 1 plus:
•Excel, Forms and Visio Services
•Access Services (deprecated)
•eDiscovery Hold and Export
•Business Connectivity Services
•Enterprise Search
•Plus other advanced options

16. Specifications
•Teams Sites = 1TB + 10GB per user
•Additional storage available
•OneDrive for Business = 1TB per user
•E plans have unlimited space
•Unlimited free external user access
•500K site collections

17. Working with SharePoint

18. Office 365 is NOT Server 365
•SharePoint is a COLLABORATION platform first
and foremost.
•If all you want is just cloud storage, SharePoint
may not be for you.
•Pure storage however provides no productivity
gains.
•To get the most from the tool you need to use
it the right way.

19. Structure
Site Collection
Site
App
Document Library Calendar
App
Contacts
App
Subsite Subsite Subsite
Items Items Items

20. Document Libraries
•New Office document from menu
•Upload single file
•Upload multiple files
•Sync
•Customise columns (metadata)

21. Simple site administration

22. Basic customisations
•Site logo
•Change the look
•Navigation
•Edit home page
•Delete Web Parts
•Add Web parts
•Change layout

24. Introduction to
permissions

25. • Container for a collection of web sites
• Security boundary
• Container for third party apps
• Container for certain enabled SharePoint
features
• You can have multiple Site Collections

26. Introduction to Permissions
Site Collection
Site App
Document Library Calendar
App
Contacts
App
Subsite Subsite Subsite
Items Items Items
Inherit by default
Security
boundary

28. • Very similar to file based permissions
• Can assign permissions to most things in SharePoint,
right down to the item level
• Can assign an individual user rights at a location
• Better practice is to assign rights to SharePoint
groups and add users to these groups
• Can share information with anyone with an email

29. Demo

30. Take aways
•SharePoint is a collaboration tool. It is a location for
shared files and information
•SharePoint permissions are inherited by default
•SharePoint is always evolving
•Microsoft Teams uses SharePoint
•You can add more apps to a site as needed
•Everything in SharePoint is searchable

31. Resources
• SharePoint Online Overview for IT Pros -
http://www.microsoftvirtualacademy.com/training-courses/office-guides-sharepoint-online-
overview-for-it-pros
• Office 365 Service Descriptions - https://technet.microsoft.com/en-us/library/office-
365-service-descriptions.aspx
• SharePoint Online training courses, videos and tutorials -
https://support.office.com/en-ie/article/SharePoint-Online-training-courses-videos-and-tutorials-
2eb5e190-1c90-4987-908d-7c2263f40c5e
• Welcome to SharePoint Online - https://support.office.com/en-us/article/Welcome-
to-SharePoint-Online-324a89ec-e77b-4475-b64a-13a0c14c45ec?ui=en-US&rs=en-US&ad=US
• Introduction to Document Libraries - https://support.office.com/en-
us/article/Training-Introduction-to-document-libraries-2689f967-3c61-4535-a38a-a20c313d55e6
• SharePoint Online quick start - https://support.office.com/en-us/article/sign-in-to-
sharepoint-online-324a89ec-e77b-4475-b64a-13a0c14c45ec?ui=en-US&rs=en-US&ad=US

32. CIAOPS Resources
• Blog – http://blog.ciaops.com
• Free SharePoint Training via email – http://bit.ly/cia-gs-spo
• Free Office 365, Azure Administration newsletter – http://bit.ly/cia-o365-tech
• Free Office 365, Azure video tutorials – http://www.youtube.com/directorciaops
• Free documents, presentations, eBooks – http://docs.com/ciaops
• Office 365, Azure, Cloud podcast – http://ciaops.podbean.com
• Office 365, Azure online training courses – http://www.ciaopsacademy.com
• Office 365 and Azure community – http://www.ciaopspatron.com
Twitter
@directorcia
Facebook
https://www.facebook.com/ciaops
Email
director@ciaops.com
Skype for Business
admin@ciaops365.com

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35. That’s all folks!
Thanks for attending