This document summarizes the presentation "Open Archives for Library and Information Science: an international experience" given by Antonella de Robbio and Paula Sequeiros. It discusses E-LIS, an open archive established in 2003 as the first international archive for library and information science. E-LIS uses free GNU EPrints software and is maintained by an international team of volunteer librarians. It contains over 5,000 documents in 36 languages from over 80 countries. The document outlines E-LIS's policies, growth, organizational model, and efforts to support preservation of archived materials.

1. Open Archives for Library and
Information Science:
an international experience
Antonella de Robbio and Paula Sequeiros
IV EBIB Conference: Open Access - Internet in libraries
7th December 2007
Torun, Poland
7th December 2007

2. underlying concepts
Open Access (OA) as the motivation
2

3. underlying concepts
Open Access (OA) as the motivation

global effort to redefine the mechanisms of
scholarly communication to make LIS
research more visible and accessible
3

4. underlying concepts
Open Access (OA) as the motivation

global effort to redefine the mechanisms of
scholarly communication to make LIS
research more visible and accessible
Trend towards digital libraries and selfarchiving
4

5. E-LIS
e-prints in Library and
Science
http://eprints.rclis.org
Information
5

6. E-LIS
•
established in 2003
6

7. E-LIS
•
•
established in 2003
GNU ePrints software, OAI/PMH compliant
7

8. E-LIS
•
•
•
established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library and
Information Science
8

9. E-LIS
•
•
•
•
established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library and
Information Science
a part of the RCLIS project
9

10. E-LIS
•
•
•
•
•
established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library and
Information Science
a part of the RCLIS project
international team of voluntary librarians
10

11. E-LIS
•
•
•
•
•
•
established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library and
Information Science
a part of the RCLIS project
international team of voluntary librarians
not-for-profit project
11

12. E-LIS
•
•
•
•
•
•
•
established in 2003
GNU ePrints software, OAI/PMH compliant
first international Open Archive for Library and
Information Science
a part of the RCLIS project
international team of voluntary librarians
not-for-profit project
freely accessible to users (search and full-text)
12

13. the archive: documents
6%
preprints (6%)
postprints (35%)
59%
35%
unpublished (59%)
13

14. the archive: documents
articles (25%)
7%
200 journals
papers (9%)
250 conferences
25%
unpublished (59%)
other (7%)
59%
9%
14

15. the archive: documents
reviewed (62%)
38%
62%
15

16. growth of records in archive (Oct. 2007)
16

17. growth of records in archive (Oct. 2007)
17

18. what goes in and how
LIS topics and interrelated disciplines, scientific
or technical
18

19. what goes in and how
LIS topics and interrelated disciplines, scientific
or technical
•
finished documents, published or
unpublished, any language or format
19

20. what goes in and how
LIS topics and interrelated disciplines, scientific
or technical
•
finished documents, published or
unpublished, any language or format
•
authors self-archive
20

21. what goes in and how
LIS topics and interrelated disciplines, scientific
or technical
•
•
finished documents, published or
unpublished, any language or format
authors self-archive
and
•
agreements with institutions and library
associations
21

22. submissions and authors
60% of submissions
mediated by E-LIS editors
38%
30% self-archived
62%
2540 authors
22

23. 23

24. 24

25. 25

26. value-added tools for editors and for
users
•
automatic alerts for editors
26

27. value-added tools for editors and for
users
•
•
automatic alerts for editors
full metadata display
27

28. value-added tools for editors and for
users
•
•
•
automatic alerts for editors
full metadata display
full-text search
28

29. value-added tools for editors and for
users
•
•
•
•
automatic alerts for editors
full metadata display
full-text search
counter in homepage
29

30. value-added tools for editors and for
users
•
•
•
•
•
automatic alerts for editors
full metadata display
full-text search
counter in homepage
statistics from Webalizer
30

31. value-added tools for editors and for
users
reference linking with ParaTools
31

32. 32

33. organisational model:
E-LIS teams
initiative's strategic issues
33

34. organisational model:
E-LIS teams
initiative's strategic issues
• future direction
34

35. organisational model:
E-LIS teams
initiative's strategic issues
• future direction
• policies and impact on the user
community
35

36. organisational model:
E-LIS teams
initiative's strategic issues
• future direction
• policies and impact on the user
community
• connection with other scientific
communities
36

37. organisational model:
E-LIS administration
•
archive’s international and future
vision
37

38. organisational model:
E-LIS administration
•
•
archive’s international and future
vision
understanding of national and
international needs
38

39. organisational model:
E-LIS administration
•
•
•
archive’s international and future
vision
understanding of national and
international needs
world framework of Open Access
strategic issues
39

40. international & local
•
5 continents
40

41. international & local
•
•
5 continents
42 countries
41

42. international & local
•
•
•
5 continents
42 countries
common vision
42

43. international & local
•
•
•
•
5 continents
42 countries
common vision
&
cultural individuality
43

44. international context
similar initiatives (LIS domain)
E-LIS
44

45. international context
similar initiatives (LIS domain)
E-LIS
•
clearly international
45

46. international context
similar initiatives (LIS domain)
E-LIS
•
•
clearly international
not commercially-driven (no external
funding; no profit)
46

47. international context
similar initiatives (LIS domain)
E-LIS
•
•
•
clearly international
not commercially-driven (no external
funding; no profit)
based on voluntary work
47

48. E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
48

49. E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
mission, aims and objectives; target audience
and communities involved
49

50. E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•
mission, aims and objectives; target audience
and communities involved
submission policies: who can deposit and
how
50

51. E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•
•
mission, aims and objectives; target audience
and communities involved
submission policies: who can deposit and
how
metadata quality
51

52. E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•
•
•
mission, aims and objectives; target audience
and communities involved
submission policies: who can deposit and
how
metadata quality
copyright policies
52

53. E-LIS policies
policy concerns are discussed and
democratically agreed upon by the editorial
staff
•
•
•
•
•
mission, aims and objectives; target audience
and communities involved
submission policies: who can deposit and
how
metadata quality
copyright policies
organisational model
53

54. copyright policies
RoMEO Project recommendations
concerning the self-archiving of documents
Know your rights! of Project Romeo
www.lboro.ac.uk/departments/ls/
disresearch/romeo/Know-your-rights
.doc
54

55. copyright policies
• author
retains property after deposit
authors responsible for ensuring that documents
have no restrictions on electronic distribution
pre-refereed preprints - author holds copyright (no
need for permission)
refereed postprints, author can try to modify the
copyright transfer agreement to allow selfarchiving
failing that, can append a link to published paper
55

56. copyright policies
• author
retains property after deposit
• authors responsible for ensuring that documents
have no restrictions on electronic distribution
pre-refereed preprints - author holds copyright (no
need for permission)
refereed postprints, author can try to modify the
copyright transfer agreement to allow selfarchiving
failing that, can append a link to published paper
56

57. copyright policies
• author
retains property after deposit
• authors responsible for ensuring that documents
have no restrictions on electronic distribution
• pre-refereed
preprints - author holds copyright
(no need for permission)
refereed postprints, author can try to modify the
copyright transfer agreement to allow selfarchiving
failing that, can append a link to published paper
57

58. copyright policies
• author
retains property after deposit
• authors responsible for ensuring that documents
have no restrictions on electronic distribution
• pre-refereed
preprints - author holds copyright
(no need for permission)
• refereed postprints, author can try to modify the
copyright transfer agreement to allow selfarchiving
failing that, can append a link to published paper
58

59. copyright policies
• author
retains property after deposit
• authors responsible for ensuring that documents
have no restrictions on electronic distribution
• pre-refereed
preprints - author holds copyright
(no need for permission)
• refereed postprints, author can try to modify the
copyright transfer agreement to allow selfarchiving
• failing that, can link to published paper
59

60. organisational model
•
over 60 editors
sharing a common vision
–
contributing to E-LIS with their own
experience and competence
–
60

61. organisational model
•
over 60 editors
sharing a common vision
–
contributing to E-LIS with their own
experience and competence
–
•
administration team
61

62. national metadata
undergoing debate - launching of a service
provider to harvest and gather national
metadata from national LIS archives which
could become a part of the RCLIS
infrastructure
62

63. E-LIS policies
preservation issues
preservation metadata - designed for
identifying and managing digital content
over a long period of time
63

64. preservation
JISC Circular 4/04, note 10
no «formal preservation policy» was being
followed

«de facto rules on file formats and transformations
but no provision for acquiring the source
versions»
«strategy for preservation should be determined
by the nature and need of the repository, and
should be driven by repository policy rather than
the other way around»
64

65. preservation
JISC Circular 4/04, note 10
no «formal preservation policy» was being
followed

«de facto rules on file formats and
transformations but no provision for acquiring the
source versions»

«strategy for preservation should be determined
by the nature and need of the repository, and
should be driven by repository policy rather than
the other way around»
65

66. preservation
JISC Circular 4/04, note 10
no «formal preservation policy» was being
followed

«de facto rules on file formats and
transformations but no provision for acquiring the
source versions»

«strategy for preservation should be determined
by the nature and need of the repository, and
should be driven by repository policy rather than
the other way around»

66

67. preservation
PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing
infrastructural digital preservation services for
institutional repositories
67

68. preservation
PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing
infrastructural digital preservation services for
institutional repositories

offering a tool integrated into ROAR (Registry of
Open Access Repositories http://roar.eprints.org
/
68

69. preservation
PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing
infrastructural digital preservation services for
institutional repositories


offering a tool integrated into ROAR (Registry of
Open Access Repositories http://roar.eprints.org
/
E-LIS responded to survey and «is working to
allow for a Preserv profile within ROAR
69

70. preservation
PRONOM-DROID
The National Archives - database of file formats,
PRONOM, to identify repositories content using
DROID (Digital Record Object Identification)
open source software
file format identification service applied to data
collected by the Celestial harvester
graphical view of a repository is broken down by
file formats through ROAR’s user interface
70

71. preservation
PRONOM-DROID
The National Archives - database of file formats,
PRONOM, to identify repositories content using
DROID (Digital Record Object Identification)
open source software
file format identification service applied to data
collected by the Celestial harvester
•
graphical view of a repository is broken down by
file formats through ROAR’s user interface
71

72. preservation
OpenDOAR (The Directory of Open Access
Repositories
http://www.opendoar.org/
72

73. preservation
OpenDOAR (The Directory of Open Access
Repositories
http://www.opendoar.org/
•
tool that supports preservation policy
73

74. preservation
OpenDOAR (The Directory of Open Access
Repositories
http://www.opendoar.org/
•
•
tool that supports preservation policy
preservation policy definition form allows
for external partnerships
74

75. preservation
GNU EPrints v.3 (Jan. 2007),
supports the preservation of digital objects
75

76. preservation
GNU EPrints v.3 (Jan. 2007),
supports the preservation of digital objects

records the history of changes to a
document
76

77. preservation
GNU EPrints v.3 (Jan. 2007),
supports the preservation of digital objects

records the history of changes to a
document

preserves rights declarations
77

78. preservation
E-LIS (Morrisson et al., 2007)

(then a) total of 5077 records
78

79. preservation
E-LIS (Morrisson et al., 2007)
(then a) total of 5077 records

86% were found to be PDF/MS-Word

79

80. preservation
August 2007, E-LIS
project DRAMBORA (Digital Repository
Audit Method Based on Risk Assessment)
80

81. preservation
purpose of the DRAMBORA toolkit
[…]

identifying the risks and vulnerabilities
associated with the mandate, activities
and assets

assessing and calculating the risks

defining risk management measures
[…]
81

82. preservation
results of auditing:
E-LIS needs to improve at technical
management level, while at content level it
showed to be well-prepared
82

83. conclusions
1.
LIS
computing science and technology bibliometric and citation analysis
an interesting reference case to other
communities
83

84. conclusions
2.
diversification of nationalities and
languages
–
–
82 countries
36 languages
84

85. conclusions
2.
diversification of nationalities and
languages
intensive collaboration
librarians:
from
85
Polish

86. conclusions
2.
diversification of nationalities and
languages
intensive collaboration
librarians:
–
from
quality papers in E-LIS
86
Polish

87. conclusions
2.
diversification of nationalities and
languages
intensive collaboration
librarians:
–
–
from
quality papers in E-LIS
very high bibliometric skills
87
Polish

88. conclusions
2.
diversification of nationalities and
languages
intensive collaboration
librarians:
–
–
–
from
Polish
quality papers in E-LIS
very high bibliometric skills
excellent
editors
Bozena
Bednarek-Michalska and Lidia Derfert
-Wolf
88

89. conclusions
3.
international LIS network
stimulated by
–
extension of OA concept to LIS
89

90. conclusions
3.
international LIS network
stimulated by
extension of OA concept to LIS
facilitated by
– dissemination of material within the
community
–
90

91. conclusions
4.
E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engage in such a venture
and to further develop international
research activities
91

92. conclusions
4.
E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engage in such a venture
and to further develop international
research activities
92

93. conclusions
4.
E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engage and to further
develop international
research activities
93