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Using the bcc box

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What does Bcc stand for?

Bcc stands for “blind carbon copy”
This is a way of including someone in an email message without disclosing their identity
By adding a recipient’s name to the Bcc box in Outlook they will be sent a copy of the message
Their name will not be visible to any other recipients of the message

The Bcc box is not always visible
Add it from the Options tab and clicking Bcc

Hidden dangers in using BCC

Check that the intended recipient is expecting your message
They may want to add your email address to their “safe-senders” list

Don’t add a Distribution list or Group name in the Bcc box
If you do everyone in the list or group will get a copy
People receiving the email via Bcc may choose to “Reply to All” meaning that everyone in the original list will be sent the reply
This ready-made email list has the risk of spamming or spreading malicious code e.g. a virus or Trojan

For safety, turn off Reply All when using Bcc
You might want to disable Forward as well
e-mail providers set limits for the number of names that can be included in the To, Cc, and Bcc boxes in a single email
This is another safeguard against misuse

Using Bcc prevents disclosing the recipients identities
Send the email to yourself
Add everyone else in the Bcc box
Recipients will only see their own name
The other recipients details will be hidden

Your To box will have a recipient’s name – yours – so it should avoid being identified as spam and confined to the Junk Mail folder
As an alternative consider using mail merge in Microsoft Word

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Using the bcc box

  1. 1. Using BCC In Outlook
  2. 2. What does Bcc stand for? • Bcc stands for “blind carbon copy” • This is a way of including someone in an email message without disclosing their identity • By adding a recipient’s name to the Bcc box in Outlook they will be sent a copy of the message • Their name will not be visible to any other recipients of the message
  3. 3. Making the Bcc Box Visible in Outlook • The Bcc box is not always visible • Add it from the Options tab and clicking Bcc:
  4. 4. Hidden Dangers in using Bcc • Check that the intended recipient is expecting your message • They may want to add your email address to their “safe-senders” list
  5. 5. Hidden Dangers in using Bcc Don’t add a Distribution list or Group name in the Bcc box
  6. 6. • If you do everyone in the list or group will get a copy • People receiving the email via Bcc may choose to “Reply to All” meaning that everyone in the original list will be sent the reply • This ready-made email list has the risk of spamming or spreading malicious code e.g. a virus or Trojan Don’t Add a Contact Group to Bcc
  7. 7. Turn off Reply All • For safety, turn off Reply All when using Bcc • You might want to disable Forward as well • e-mail providers set limits for the number of names that can be included in the To, Cc, and Bcc boxes in a single email • This is another safeguard against misuse
  8. 8. Sending one email to several people • Using Bcc prevents disclosing the recipients identities • Send the email to yourself • Add everyone else in the Bcc box • Recipients will only see their own name • The other recipients details will be hidden
  9. 9. Sending one email to several people
  10. 10. Avoid the Spam Filters • Your To box will have a recipient’s name – yours – so it should avoid being identified as spam and confined to the Junk Mail folder • As an alternative consider using mail merge in Microsoft Word
  11. 11. • See this Slideshare for help with turning off Reply All Click here for How to turn off Reply to All Turn off Reply All
  12. 12. Thanks for Watching! Learn more about Outlook at www.NetresultTraining.co.uk

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