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OpenOffice.org
    Calc
IN THIS LESSON
     Introducing Calc

     Working in Calc

 Calc as Simple Database

    Formatting Pages
INTRODUCING
    CALC
What is Calc?
➔The    spreadsheet component of OpenOffice.org
➔Open    source alternative for MS Excel
➔Can  be used to en...
Getting Started with Calc
●   Opening Calc
    ●   Applications >> Office >> OpenOffice.org
        Spreadsheet
    ●   Do...
Parts of the main Calc Window

                      Title Bar
Menu Bar
           Standard
            Toolbar           ...
Work area
File management in Calc
●   Create:
    ●   File >> New >> Spreadsheet or Ctrl + N or the
        New icon in the standard...
Review Questions
1.Where is the Function 2.What is the keyboard
  Wizard button           shortcut for opening
  located? ...
WORKING
 IN CALC
Sheets
➔A subset   of spreadsheet divided for the sake of
clarity.
➔Separated     by sheet tabs located at the bottom
left...
Inserting sheets
1.Right-click >> Insert Sheet; or
                        Sheet
 Insert >> Sheet
Inserting sheets
2.In the Insert Sheet dialog box, under Position,
                                        Position
  spec...
Inserting sheets
3.Specify the number of sheets you want to
  insert.
Inserting sheets
4.If you're inserting only one sheet, you can
  rename the sheet.
Inserting sheets
5.Click OK.
        OK
Renaming sheets
1.Right-click >> Rename Sheet; or
                        Sheet
  Double-click on the sheet tab you want t...
Renaming sheets
2.In the Rename Sheet dialog box, type in the
name you want.
Renaming sheets
3.Click OK.
        OK
Moving/Copying sheets
1.Right-click >> Move/Copy Sheet
Moving/Copying sheets
2.In the Move/Copy Sheet dialog box, specify
  where you want to insert the sheet.
Moving/Copying sheets
3.If you want to copy the whole sheet, check
  Copy at the bottom of the dialog box.
Moving/Copying sheets
4.Click OK.
        OK
Deleting sheets
●   Right-click >> Delete Sheet
Cells
➔Can      be thought of as a box containing a data.
●   Cell Navigation
    ●   Tab key (moves to the right)
    ●  ...
Cells
●   Selecting multiple cells
    ●   Click and drag on the cells you want to select.
●   Select All
    ●   Ctrl + A...
Cells
●   Cutting                     ●   Copying
    ●   Cut icon in the             ●   Copy icon in the
        standar...
Cells
●   Pasting (pastes the formula)
    ●   Paste icon in the standard toolbar
    ●   Ctrl + V
    ●   Edit >> Paste
 ...
Rows and Columns
●   Selecting Entire Rows or Columns
    ●   Single Row or Column
        –   Click on the row number or ...
Rows and Columns
●   Inserting
    ●   Right-click >> Insert Rows (or Insert Columns)
●   Deleting
    ●   Right-click >> ...
Rows and Columns
●   Hiding
    ●   Right-click >> Hide
●   Showing
    ●   Right-click >> Show
Viewing in Calc
●   Zoom
    ●   Zoom drop down in the standard toolbar
●   Freeze
    ●   Window >> Freeze
Entering, editing and formatting
                   data
●   Typing over text
●   Editing part of a cell
    ●   Double-cl...
Entering, editing and formatting
                   data
●   Using the formatting toolbar
●   Opening the Format Cells dia...
Entering, editing and formatting
                   data
●   Text Wrapping
●   Line breaks
    ●   Ctrl + Enter
●   Deleti...
Formulas and Functions
●   Most commonly used Functions
    ●   SUM
    ●   AVERAGE
    ●   MIN
    ●   MAX
Paste Special
●   Right-click >> Paste Special
●   Edit >> Paste Special
Exercises
 Open the document Training database.ods
from the Documents folder. Open Sheet2.
Rename tab Sheet2 to 'Class 05'...
Exercises
In cell D8, compute for the sum total of cells
D2 to D7.
 In cell D9, compute for the average of cells D2
to D7....
Exercises
Put in borders on cells A1 to D7.
 From the sheet 'Class 05' link cells D8 to D11
to cells C4 to F4 in the sheet...
CALC AS A
 SIMPLE
DATABASE
Sorting data
➔Rearranges      data according to your
    specifications.
●   Data >> Sort
Filters
➔Helps    in limiting the visible rows in a
    spreadsheet.
●   Autofilters
    ●   Data >> Filter >> AutoFilter
...
Exercises
In Calc [Surname].xls, open the sheet Database.
 Sort the database by Class # then by Name of
Trainee.
 Filter t...
FORMATTING
  PAGES
Formatting Pages for printing
●   Format >> Page
●   Inserting Headers and Footers
    ●   Format >> Page >> Header (or Fo...
Printing with Calc
●   Click the Print file directly button in the
    standard toolbar for quick printing.
●   File >> Pr...
Exercises
  In Calc [Surname].xls, open the sheet
'Database'.
  Insert Header with the following specifications:
   Left A...
Thank you po!!!


      THE END
UPLB ITC Training Support Team:

      Czarlina Evangelista

        Rachel Mojado
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OpenOffice.org Walc

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OpenOffice.org Walc

  1. 1. OpenOffice.org Calc
  2. 2. IN THIS LESSON Introducing Calc Working in Calc Calc as Simple Database Formatting Pages
  3. 3. INTRODUCING CALC
  4. 4. What is Calc? ➔The spreadsheet component of OpenOffice.org ➔Open source alternative for MS Excel ➔Can be used to enter data, usually numerical, to produce certain results ➔File extension is .ods
  5. 5. Getting Started with Calc ● Opening Calc ● Applications >> Office >> OpenOffice.org Spreadsheet ● Double-click the desktop shortcut
  6. 6. Parts of the main Calc Window Title Bar Menu Bar Standard Toolbar Formatting Formula Toolbar Bar Status Bar Next
  7. 7. Work area
  8. 8. File management in Calc ● Create: ● File >> New >> Spreadsheet or Ctrl + N or the New icon in the standard toolbar. ● Open: ● File >> Open or Ctrl + O or the Open icon in the standard toolbar. ● Save: ● File >> Save (Save as) or Ctrl + S or the Save icon in the standard toolbar.
  9. 9. Review Questions 1.Where is the Function 2.What is the keyboard Wizard button shortcut for opening located? an existing ● Title bar document? ● Standard toolbar ● Ctrl + N ● Formula bar ● Ctrl + O ● Status bar ● Ctrl + S ● Ctrl + E
  10. 10. WORKING IN CALC
  11. 11. Sheets ➔A subset of spreadsheet divided for the sake of clarity. ➔Separated by sheet tabs located at the bottom left corner of the work area. ➔Default number of sheets is 3.
  12. 12. Inserting sheets 1.Right-click >> Insert Sheet; or Sheet Insert >> Sheet
  13. 13. Inserting sheets 2.In the Insert Sheet dialog box, under Position, Position specify where to insert the sheet.
  14. 14. Inserting sheets 3.Specify the number of sheets you want to insert.
  15. 15. Inserting sheets 4.If you're inserting only one sheet, you can rename the sheet.
  16. 16. Inserting sheets 5.Click OK. OK
  17. 17. Renaming sheets 1.Right-click >> Rename Sheet; or Sheet Double-click on the sheet tab you want to rename.
  18. 18. Renaming sheets 2.In the Rename Sheet dialog box, type in the name you want.
  19. 19. Renaming sheets 3.Click OK. OK
  20. 20. Moving/Copying sheets 1.Right-click >> Move/Copy Sheet
  21. 21. Moving/Copying sheets 2.In the Move/Copy Sheet dialog box, specify where you want to insert the sheet.
  22. 22. Moving/Copying sheets 3.If you want to copy the whole sheet, check Copy at the bottom of the dialog box.
  23. 23. Moving/Copying sheets 4.Click OK. OK
  24. 24. Deleting sheets ● Right-click >> Delete Sheet
  25. 25. Cells ➔Can be thought of as a box containing a data. ● Cell Navigation ● Tab key (moves to the right) ● Arrow keys ● Enter key (moves down) ● Home keys ● Use the Name box
  26. 26. Cells ● Selecting multiple cells ● Click and drag on the cells you want to select. ● Select All ● Ctrl + A ● Click on the cornermost part of the work area.
  27. 27. Cells ● Cutting ● Copying ● Cut icon in the ● Copy icon in the standard toolbar standard toolbar ● Ctrl + X ● Ctrl + C ● Edit >> Cut ● Edit >> Copy ● Right-click >> Cut ● Right-click >> Copy
  28. 28. Cells ● Pasting (pastes the formula) ● Paste icon in the standard toolbar ● Ctrl + V ● Edit >> Paste ● Right-click >> Paste
  29. 29. Rows and Columns ● Selecting Entire Rows or Columns ● Single Row or Column – Click on the row number or column letter ● Multiple Rows or Columns – Click and drag on the row numbers or column letters you want to select
  30. 30. Rows and Columns ● Inserting ● Right-click >> Insert Rows (or Insert Columns) ● Deleting ● Right-click >> Delete Row (or Column) ● Adjusting row height or column width ● Drag the side handles of the row or column
  31. 31. Rows and Columns ● Hiding ● Right-click >> Hide ● Showing ● Right-click >> Show
  32. 32. Viewing in Calc ● Zoom ● Zoom drop down in the standard toolbar ● Freeze ● Window >> Freeze
  33. 33. Entering, editing and formatting data ● Typing over text ● Editing part of a cell ● Double-click the cell. ● Press F2. F2
  34. 34. Entering, editing and formatting data ● Using the formatting toolbar ● Opening the Format Cells dialog box ● Format >> Cells ● Right-click >> Format Cells ● Changing the number format of a data ● Format Cells dialog box >> Numbers tab
  35. 35. Entering, editing and formatting data ● Text Wrapping ● Line breaks ● Ctrl + Enter ● Deleting contents ● Press Delete then click the appropriate content you want to delete. ● Press Backspace for quick deletion.
  36. 36. Formulas and Functions ● Most commonly used Functions ● SUM ● AVERAGE ● MIN ● MAX
  37. 37. Paste Special ● Right-click >> Paste Special ● Edit >> Paste Special
  38. 38. Exercises Open the document Training database.ods from the Documents folder. Open Sheet2. Rename tab Sheet2 to 'Class 05'. Put background color on cells A1 to D1, align them to the center and change the font size to 14pt. Change the number format of cells D2 to D7 to percent with no decimal.
  39. 39. Exercises In cell D8, compute for the sum total of cells D2 to D7. In cell D9, compute for the average of cells D2 to D7. In cell D10, get the minimum value of cells D2 to D7. In cell D11, get the maximum value of cells D2 to D7.
  40. 40. Exercises Put in borders on cells A1 to D7. From the sheet 'Class 05' link cells D8 to D11 to cells C4 to F4 in the sheet 'Summary'. Save this document with the following specifications: File Name: Calc [Surname] Folder: Documents folder File Type: Microsoft Excel 97/2000/XP (.xls)
  41. 41. CALC AS A SIMPLE DATABASE
  42. 42. Sorting data ➔Rearranges data according to your specifications. ● Data >> Sort
  43. 43. Filters ➔Helps in limiting the visible rows in a spreadsheet. ● Autofilters ● Data >> Filter >> AutoFilter ● Standard filters ● Data >> Filter >> Standard Filter
  44. 44. Exercises In Calc [Surname].xls, open the sheet Database. Sort the database by Class # then by Name of Trainee. Filter the visible data to those who have taken the exam. Of these who took the exam, filter the rows and limit visibility to those who have achieved greater than 70. Save changes and close this document.
  45. 45. FORMATTING PAGES
  46. 46. Formatting Pages for printing ● Format >> Page ● Inserting Headers and Footers ● Format >> Page >> Header (or Footer) tab >> Edit button ● Page breaks ➔ Manually edit the page breaks through the Page Break Preview under the View menu.
  47. 47. Printing with Calc ● Click the Print file directly button in the standard toolbar for quick printing. ● File >> Print ● Adding a print range ● Format >> Print Ranges >> Add ● Repeating row or column in every page ● Format >> Print Ranges >> Edit
  48. 48. Exercises In Calc [Surname].xls, open the sheet 'Database'. Insert Header with the following specifications: Left Area: Date today ● Center Area: UNIVERSITY OF THE PHILIPPINES LOS BAÑOS Right Area: Your Surname For printing, repeat Row 1 every page. Save changes to this document.
  49. 49. Thank you po!!! THE END UPLB ITC Training Support Team: Czarlina Evangelista Rachel Mojado

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