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1. Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Microsoft Office
Application
(Word, Power Point, Excel)
(ICT)

2. Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Microsoft Office
Word
(ICT)

3. What is Microsoft Word?
Microsoft Word is a word-processing program,
designed to help you create professional-quality
documents. With the finest document formatting
tools, Word helps you organize and write your
documents more efficiently. Word also includes
powerful editing and revising tools
so that you can collaborate with others easily.
By default, documents saved in Word are saved
with the .docx extension.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

4. Microsoft Word Program Features
HOME TAB
This is the most used tab; it
incorporates all text formatting features
such as font and paragraph changes
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

5. Microsoft Word Program Features
INSERT TAB
This tab allows you to insert a variety of
items into a document from pictures,
clip art, tables and headers and footers.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

6. Microsoft Word Program Features
PAGE LAY-OUT TAB
This tab has commands to adjust page
elements such as margins, orientation,
inserting columns, page backgrounds
and themes.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

7. Microsoft Word Program Features
REFERENCE TAB
This tab has commands to use when creating a
Table of Contents and citation page for a paper.
It provides you with many simple solutions to
create these typically difficult to produce
documents.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

8. Microsoft Word Program Features
MAILING TAB
This tab allows you to create documents to help
when sending out mailings such as printing
envelopes, labels and processing mail merges.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

9. Microsoft Word Program Features
REVIEW TAB
This tab allows you to make any changes to your
document due to spelling and grammar issues. It
also holds the track changes feature
which provides people with the ability to make
notes and changes to a document of another
person.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

10. Microsoft Word Program Features
VIEW TAB
This tab allows you to change the view of your
document to a different two page document or
zoom.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

11. Microsoft Word Parts & Functions
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

12. Microsoft Word Screen Elements
Quick Access Toolbar
Displays buttons to perform frequently used
commands with a single click. Frequently used
commands in Word include Save, Undo, Redo, and
Print. For commands that you use frequently, you can
add additional buttons to the Quick Access Toolbar
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Ribbon
Organizes commands on tabs, and then
groups the commands by topic for
performing related document tasks.

13. Microsoft Word Screen Elements
File Tab
Displays Microsoft Office Backstage view,
which is a centralized space for all of your
file management tasks such as opening,
saving, printing, publishing, or sharing a file.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Tabs
Display across the top of the Ribbon, and
each tab relates to a type of activity; for
example, laying out a page.

14. Microsoft Word Screen Elements
Group Name
Indicate the name of the groups of related
commands on the displayed tab.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Dialog box launcher
A small icon that displays to the right of some
group names on the Ribbon; it launches a
dialog box.

15. Microsoft Word Screen Elements
Insertion point
Indicates, with a blinking vertical line, where
text or graphics will be inserted.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Word document window
Displays the active document.
Status Bar
Displays, on the left side, the page and line
number, word count, and the Proof button. On
the right side, displays buttons to control the
look of the window.

16. Microsoft Word Screen Elements
Print Layout button
The default view, which displays the page
borders and the document as it will appear
when printed.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
View Options
Contains buttons for viewing the document
in Print Layout, Full Screen Reading, Web
Layout, Outline, or Draft views, and also
displays controls to Zoom Out and Zoom In.

17. Microsoft Word Screen Elements
Zoom Slider
The Zoom Slider increases or decreases the
viewing area.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Vertical scroll bar
Enables you to move up and down in a
document to display text that is not visible.
Scroll box
Provides a visual indication of your location
in a document. You can use the mouse to
drag a document up and down to reposition
the document.

18. Microsoft Word Screen Elements
Program-Level Control Buttons
The buttons on the right edge of the title bar
that minimize, restore or close the program.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Title bar
Displays the name of the document and the
name of the program.

19. Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Microsoft Office
PowerPoint
(ICT)

20. What is Microsoft PowerPoint?
Microsoft PowerPoint is a presentation program
that offers various effects, Themes, Layouts and
formatting options that can be used to quickly
and efficiently create and share dynamic
presentations with your audience.
By default, documents saved in PowerPoint are
saved with the .pptx extension whereas, the file
extension of the prior PowerPoint versions is .ppt.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

21. Benefits of Power Point
PowerPoint provides multiple benefits to users, including:
• It is widely used, and considered the "standard" for
presentation software. If you create a PowerPoint
presentation, it's likely that anyone you want to share it
with will be able to open and view it, either with
PowerPoint or with a compatible application.
• It includes many optional presentation features,
including slide transitions, animations, layouts,
templates, and more.
• It offers the option to export its slides to alternative file
formats, including GIF and JPG images, MPEG-4 video,
PDF, RTF (rich text format), WMV (Windows Media
Video), and PowerPoint XML.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

22. Microsoft PowerPoint Parts
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

23. PowerPoint Keyboard Shortcuts
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

24. PowerPoint Keyboard Shortcuts
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

25. The Quick Access Toolbar
Located just above the Ribbon, the Quick Access Toolbar
lets you access common commands no matter which tab is
selected. By default, it includes the Save, Undo, Redo, and
Start From Beginning commands. You can add other
commands depending on your preference.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

26. The Ruler, guides, and gridlines
PowerPoint includes several tools to help organize and
arrange content on your slides, including the Ruler,
guides, and gridlines. These tools make it easier to align
objects on your slides. Simply click the check boxes in
the Show group on the View tab to show and hide these
tools.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

27. Zoom and other view options
PowerPoint has a variety of viewing options that change
how your presentation is displayed. You can choose to
view your presentation in Normal view, Slide Sorter view,
Reading view, or Slide Show view. You can also zoom in
and out to make your presentation easier to read.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
SWITCHING SLIDE VIEWS
Switching between different slide views is easy. Just
locate and select the desired slide view command in the
bottom-right corner of the PowerPoint window.

28. Backstage view
Backstage view gives you various options for saving,
opening, printing, and sharing your presentations. To
access Backstage view, click the File tab on the Ribbon.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

29. Slide Transitions
Slide transitions are motion effects that occur in Slide Show view when you
move from one slide to the next during a presentation. You can control the
speed, add sound, and even customize the properties of transition effects.
To add a transition first of all select a slide in the left hand panel that
contains the Slides and Outline tabs (I'd keep it simple and work in the
Slides tab). The transition will occur immediately before the selected slide
is displayed. Click Transitions > Transition To This Slide, and then click on
the transition you want to use. If you want to see a larger selection of
transitions, click on the more button (the down arrow at the bottom right of
the group.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

30. Animations
Animations can be applied to text boxes, bullet points,
and images so they move on the slide during a slide
show. Animation presets in versions of PowerPoint
affect all the content on the slide. Entrance and exit
animation effects are a quick way to add movement to
your slides.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

31. Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Microsoft Office
Excel
(ICT)

32. What are the advantages of using
Microsoft Excel?
Microsoft Excel you have the ability to
analyze large amounts of data to discover
trends and patterns that will influence
decisions.
By default, documents saved in Excel
2010 are saved with the .xlsx extension
whereas the file extension of the prior
Excel versions are .xls.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

33. What is the purpose of Excel?
MS Excel is developed by Microsoft
Corporation that helps users to format,
organize and calculate their data with
the help of formulas using a
spreadsheet system. Microsoft Excel is
easily one of the best and most
powerful application used for
spreadsheet processing.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

34. Ribbon
THE RIBBON is the display you see at the top
of the Microsoft Excel window. It is your
primary interface with Excel. It allows you to
access most of the commands available to you
in Excel. The Ribbon is composed of three
parts: Tabs, Groups, and Commands.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

35. Tabs
Microsoft Excel is a powerful program which is
used to analyze and present data, perform
calculations, and much more. Microsoft Excel
has hundreds of commands for working with
different scenarios. To make it easier for users
to find the specific commands they are
looking for, commands are organized onto
eight main tabs:
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

36. File Tab
FILE TAB contains
the basic required
options such as New,
Open, Save, Save as,
Print, Share, Export,
and Close options.
Other than the
aforementioned
options, we can find
account and Excel
options tab, too.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

37. A. File Tab (INFO)
Info - With this option, we can get the
information about the particular Excel file.
Created date, last modified date, Author name,
Properties, versions etc.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

38. Home Tab
This is the most used tab; it incorporates all
text and cell formatting features such as font
and paragraph changes. The Home Tab also
includes basic spreadsheet formatting
elements such as text wrap, merging cells and
cell style.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

39. Insert Tab
This tab allows you to insert a variety of items
into a document from pictures, clip art, and
headers and footers.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

40. Page Lay-Out Tab
This tab has commands to adjust page such as
margins, orientation and themes.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

41. Formulas Tab
This tab has commands to use when creating
Formulas. This tab holds an immense function
library which can assist when creating any
formula or function in your spreadsheet.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

42. Data Tab
This tab allows you to modifying worksheets
with large amounts of data by sorting and
filtering as well as analyzing and grouping
data.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

43. Review Tab
This tab allows you to correct spelling and
grammar issues as well as set up security
protections. It also provides the track changes
and notes feature providing the ability to
make notes and changes someone’s
document.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

44. View Tab
This tab allows you to change the view of your
document including freezing or splitting
panes, viewing gridlines and hide cells.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

45. How Many Rows And Columns Does
Excel Have?
Opening the group's dialog box will give you
access to additional commands associated
with that group:
For MS Excel 2010
• Row numbers ranges from 1 to 1048576; in
total 1048576 rows
• Columns ranges from A to XFD; in total 16384
columns.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

46. Box Launcher
Opening the group's dialog box will give you
access to additional commands associated
with that group:
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

47. Mini Toolbar
It is a floating toolbar that
appears above the shortcut
menu when you right click
a cell or other objects like a
shape or chart. It displays
commonly used formatting
commands like Bold, Italics,
Font Size and Font Color.
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines

48. Worksheet, Rows, Columns and Cells
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Cells are small boxes in the worksheet where we enter
data. A cell is the intersection of a row and column. It
is identified by row number and column header such
as A1, A2.

49. Moving across the worksheet
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
You can scroll the work sheet up or down by rolling
mouse wheel or using vertical scroll bar. In a similar
way, you can use horizontal scroll bar to move the
work sheet horizontally towards left or right side.

50. Overview of the Excel Screen
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
• The Name Box indicates
what cell you are in. This
cell is called the “active
cell.” This cell is
highlighted by a black
box.
● The “=” is used to edit
your formula on your
selected cell.
● The FORMULA BAR
indicates the contents of
the cell selected. If you
have created a formula,
then the formula will
appear in this space.

51. How to do calculations in Excel
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
Making calculations in Excel is easy. Here's how:
• Type the equal symbol (=) in a cell. This tells Excel
that you are entering a formula, not just numbers.
• Type the equation you want to calculate. For
example, to add up 5 and 7, you type =5+7
• Press the Enter key to complete your calculation.
Done!
Instead of entering numbers directly in your
calculation formula, you can put them in separate
cells, and then reference those cells in your formula,
e.g. =A1+A2+A3

52. How to do calculations in Excel
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
The following table shows how to perform basic
arithmetic calculations in Excel.
Operation Operator Example Description
Addition + (plus sign) =A1+A2
Adds up the numbers in cells A1
and A2.
Subtraction - (minus sign) =A1-A2
Subtracts the number in A2 from
the number in A1.
Multiplication * (asterisk) =A1*A2
Multiplies the numbers in A1 and
A2.
Division / (forward slash) =A1/A2
Divides the number in A1 by the
number in A2.
Percent % (percent) =A1*10% Finds 10% of the number in A1.

53. How to do calculations in Excel
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
The results of the above Excel calculation formulas
may look something similar to this:

54. What is "concatenate" in Excel?
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
In essence, there are two ways to combine data in
Excel spreadsheets:
• Merge cells
• Concatenate cells' values
When you merge cells, you "physically" merge two or more cells into
a single cell. As a result, you have one larger cell that is displayed
across multiple rows and/or columns in your worksheet.
When you concatenate cells in Excel, you combine only the contents
of those cells. In other words, concatenation in Excel is the process
of joining two or more values together. This method is often used to
combine a few pieces of text that reside in different cells
(technically, these are called text strings or simply strings) or insert
a formula-calculated value in the middle of some text.

55. What is "concatenate" in Excel?
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
The following screenshot demonstrates the difference between
these two methods:
Merging cells in Excel is the subject of our next article, and in this
tutorial we will tackle two essential ways to concatenate strings in
Excel - by using the CONCATENATE function and the Excel &
operator.

56. COUNT function
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
The COUNT function counts the number of cells that contain
numbers, and counts numbers within the list of arguments. Use the
COUNT function to get the number of entries in a number field that
is in a range or array of numbers.
For example, you can enter the following formula to count the
numbers in the range B2:B6: =COUNT(B2:B6). In this example, if five
of the cells in the range contain numbers, the result is 5.

57. AVERAGE function
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
AVERAGE function
Use the AVERAGE function to get the average of numbers in a
range of cells.
1
Now select cell B6, and enter an AVERAGE
function by typing =AVERAGE(B2:B5).

58. MIN and MAX functions
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
MIN & MAX function
Use the MIN function to get the smallest number in a range of
cells.
Use the MAX function to get the largest number in a range of
cells.
1
Now select cell B6, and enter a MIN function by
typing =MIN(B2:B5).
2
Now select cell B6, and enter a MAX function by
typing =MAX(B2:B5).

59. References
Mr. Arjay B. Cristobal
AMA Computer Learning Center – Antipolo
Manila, Philippines
1. https://www.tutorialspoint.com/excel/index.htm
2. https://www.tutorialspoint.com/word/index.htm
3. https://www.tutorialspoint.com/excel/index.htm
4. https://www.javatpoint.com/ms-word-tutorial
5. https://www.javatpoint.com/powerpoint-tutorial
6. https://www.javatpoint.com/excel-tutorial
7. https://edu.gcfglobal.org/en/powerpoint2016/getting-started-with-powerpoint/1/