1. POWERPOINT TO VIDEO -
WHAT ARE THE OPTIONS?
Debbie Richards
Creative Interactive Ideas
debbie@cre8iveii.com
http://twitter.com/cre8iveii
http://cre8iveii.blogspot.com/

2. OVERVIEW

3. Introduction
Want to transfer PowerPoint slides to mobile device without
a PowerPoint viewer app?
In this session, you will learn why would you do this, what
are the options, what file format do you need to use and
how is it done.
1. We will add audio to a PowerPoint presentation and
convert it to video using a variety of programs.
2. Then, we’ll publish it and view it on a mobile device to
see the final output.

4. Mobile Learning
• A CNBC report cited the iPAD as the most quickly
adopted non-phone electronic device ever!
• And despite the fact that growth has slowed, somewhat,
mobile adoption of the Droid and iPhone 4 continue to
build.
• The bottom line is that these consumers will expect to be
able to take their learning on these devices.
http://www.cnbc.com/id/39501308

5. Challenge
• The presentation should easy to read on a standard
computer monitor. If not, it can certainly unreadable when
being viewed on a smaller mobile screen
• You should take special care of the images, audios,
animations, transitions, or movie files in your PowerPoint
course, to make sure that they can play properly on
mobile devices

6. Challenge
• Can transfer slides as images … or upload to tool like
SlideShare BUT what if you wanted to include audio and
animation?
• The lack of Flash support is an obstacle for many
presentations sharing websites that use Adobe’s
technology for multimedia support to show the
presentation on iPAD

7. Why turn your presentation into a video?
• You can record and time voice narration and laser pointer
movements in your video.
• You can control the size of the multimedia file and the
quality of your video.
• You can include animations and transitions in your movie.
• Viewers do not need to have PowerPoint installed on their
computers to watch it.

8. Why turn your presentation into a video?
• You can upload PowerPoint videos to YouTube,
Facebook, etc.
• You can transfer PowerPoint slides to an iPod or a mobile
phone and enjoy the presentations while on the move
even without a PowerPoint viewer app

9. Video format
• You can take advantage of the video player in the iPhone
by converting your content to the MPEG-4 (mp4) video
format
• There are many tools that allow you to create screen
recordings or convert animated PowerPoint content to
mp4
• Since the iPhone does not support Flash, you can
leverage mp4 videos to create some very engaging self-
paced learning modules

10. Discussion
• Why do you think we would want to convert a PPT
presentation to video instead of Flash for mobile learning
deployment?

11. Software/Hardware check
• What version of PowerPoint are you using?
• Does your computer have a built-in microphone?

12. OPTIONS

13. PowerPoint to video converters
• Many PowerPoint to video converters provide the smart
feature to convert a PowerPoint presentation to iPAD-
supported video formats (.m4v, .mp4, and .mov) that
retain all the features of the original PowerPoint file like
animations, transitions, audios, and video clips.
• Depending on the content of your presentation, creating a
video may take some time. Lengthy presentations and
presentations with animations, transitions, and media
content will likely take longer to create.

14. Presentation sharing sites
• Offers users the ability to upload and share publicly or
privately PowerPoint presentations

15. SMARTPHONE DESIGN
CONSIDERATIONS

16. Screen size
• Design your content from the outset for the small screen.
This is one of the reasons why narrated content is well
suited to mobile learning because you are less restricted
by screen size to deliver information.
• Refrain from forcing the learner to zoom in to read text
(whether it is content or labels on a graphic). Your default
text size should be easily readable. Whenever possible
use the whole screen or a large portion of the screen for
graphics, particularly labeled graphics.
http://www.learningsolutionsmag.com/articl
es/448/mobile-learning-on-the-iphone---
getting-started

19. Aspect ratio and template
• The iPhone screen is 9 cm (3.5 in) across. The pixel size
is 480 x 320 which gives it an aspect ratio of 3:2.
• If you want to take advantage of this whole screen then
you need to create content sizes of this ratio when using
PowerPoint, Word, mp4 video or any other format.
• When using PowerPoint or Word a page size of 11” x
7.3” will provide this aspect ratio and will ensure that
when the content is viewed on the iPhone it fits snugly to
the whole screen

22. Creating the content
• Chunking content needs to be more rigorous for the
mobile device.
• If traditional e-Learning involved 30-60 minute modules,
mLearning content is best delivered in 5-10 minute
chunks for learning modules and usually no more than 5-6
pages of reference materials.

23. FONTS

24. Fonts
• The fonts that you use in PowerPoint slides do play some
role in making your presentations successful.
• The typeface should be readable and font size should be
large enough so that people at the back have no problem
reading the text.

25. Guy Kawasaki
• Guy says that your PowerPoint presentation slides should
contain no font smaller than thirty points or just find out
the age of the oldest person in your audience and
divide it by two. That's your optimal font size.
• "Force yourself to use no font smaller than thirty points. I
guarantee it will make your presentations better because
it requires you to find the most salient points and to know
how to explain them well."
http://blog.guykawasaki.com/2005/12/the_102030_rul
e.html#axzz1ZdFAPYEo

26. Seth Godin
• Recommends picking up a font other than Arial for
presentations.
• "Hire a pro, get a font you love and stick with it. Don't
change fonts over time (at least not often)... The right
font becomes your handwriting.
http://sethgodin.typepad.com/seths_blog/2006/
07/i_love_typeface.html

27. Scott Hanselman
• Scott, a great presenter and geek, recommends Lucida
Console font, 14 to 18pt in bold for PowerPoint
presentations.
• "This [Lucida Console] is the most readable, mono-
spaced font out there. Courier of any flavor or Arial (or
any other proportionally spaced font) is NOT appropriate
for code demonstrations, period, full stop. "
http://www.hanselman.com/blog/11TopTips
ForASuccessfulTechnicalPresentation.aspx

28. Garr Reynolds
• The world's best know presentation expert says
that san-serif fonts are generally best for
PowerPoint presentations, but try to avoid the
ubiquitous Helvetica.
• "Use the same font set throughout your entire
slide presentation, and use no more than two
complementary fonts (e.g., Arial and Arial Bold).
Serif font are said to be easier to read at small
point sizes, but for on screen presentations the
serifs tend to get lost due to the relatively low
resolution of projectors."
http://www.garrreynolds.com/Presentation/
slides.html

29. Video
http://www.youtube.com/watch?v=KbSPPFYxx3o

30. http://www.youtube.com/watch?v=DZ2vtQ
CESpk&feature=player_embedded#!

31. http://www.slideshare.net/jessedee/you-suck-at-powerpoint

32. Exercise
• If you have a smartphone or smart device, view the
Duarte video on your device:
• http://tinyurl.com/3wnz344 or
http://www.youtube.com/watch?v=hT9GGmundag

33. NARRATION

34. Recording narration
• Good presentations include concise slide content which is
supported and reinforced by a presenter's gestures and
discussion.
• When creating a video version of a presentation, you'll
probably want to “capture” the human element of the
presentation by recording and timing voice narration and
even laser pointer gestures.

35. Recording narration
• You can either record a narration before you run a slide
show or record a narration during a slide show and
include audience comments in the recording.
• If you don't want narration throughout the presentation,
you can record comments only on selected slides or turn
off the narration so that it plays only when you want it to
play.

36. Before or during a slide show
• Before the show: Use a voice-recording software such as
Audacity
• During the show: When you record a narration, you run
through the presentation and record each slide.
• You can pause and resume recording any time.
• Note: Ensure your microphone is set up and in working
order prior to recording your slide show.

37. Steps: During the show
1. On the Slide Show tab, in the Set Up group, click
Record Slide Show .
2. Select one of the following:
• Start Recording from Beginning
• Start Recording from Current Slide
3. In the Record Slide Show dialog box, select the
Narrations and laser pointer check box, and if
appropriate, select or deselect the Slide and animation
timings check box.
4. Click Start Recording.

38. Steps: During the show
1. Tip To pause the narration, in the Recording shortcut
menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item.
2. To display a shortcut menu, right-click an item or press
SHIFT+F10.), click Pause. And to resume your
narration, click Resume Recording.
3. To end your slide show recording, right click the slide,
and then click End Show.
4. The recorded slide show timings are automatically
saved and the slide show appears in Slide Sorter view
with timings beneath each slide.

39. Preview narration
• In Normal view, on the slide, click the sound icon .
• On the ribbon, under Audio Tools, on the Playback tab,
in the Preview group, click Play.

40. Video – Record narration

41. Exercise
• http://cii-ftp.com/mlearning/sample.zip
• Record narration for the First Aid and CPR PowerPoint
presentation
• View the PPT (check audio)
• Save the PPT for later use

42. INSERTING AUDIO IN
POWERPOINT

43. Add sound from a file
• If you wish to use a new sound, make sure you download and save
the file on your computer, preferably in the same folder with your
PowerPoint presentation.
• Click Insert menu < Movies and Sounds < Sound from File
• In the Look in drop-down menu, specify the drive and folder where the
sound file is located.
• In the file list, click the sound file you want, then click OK.
• PowerPoint may ask you whether you want the sound to play
automatically or on mouse-click. If you choose mouse click, you will
need to click the icon during the presentation to start it playing.

46. POWERPOINT 2010

47. Overview
• With PowerPoint 2010, you can create a high-quality
video file of your PowerPoint presentations that can
distributed by burning a DVD or you can upload it to
YouTube and other video sharing sites on the web
• The video file created by PowerPoint incorporates all
recorded timings, narrations, and laser pointer gestures.
• It will also preserves all slide animations, transitions, and
media that may be embedded in your presentations

48. Overview
• You can create videos from PowerPoint presentations in
the following three formats:
1. Computer & HD Displays - For viewing on a computer
monitor, projector, or high definition display (960 x720)
2. Internet & DVD - For uploading to the Web and burning
to standard DVD (640 x480)
3. Portable Devices - For devices like iPod or Zune (like
a video podcast); Small text may be difficult to read (320
x240)
• Note: PowerPoint will create videos in the Windows
Media (wmv) format only.

49. Save the file as .WMV video

50. Video – Save as video

51. Convert it to a format that plays on the iPAD. There’s an iPAD preset so all
you need to do is click one button and convert the video.
http://handbrake.fr/downloads.php

53. Exercise
• Insert audio files into the Hazcom PowerPoint
presentation
• Save the file as a video
• Convert the file to MP4 file

54. POWERPOINT TO VIDEO
CONVERTERS

55. http://www.acoolsoft.com/

56. Steps
1. Launch the program
2. Click Import button to choose the presentation you
want to convert
3. Choose an output format for the video you want to
generate.
4. Click Start button to start the conversion process

63. Exercise
1. Download the Acoolsoft software
2. Convert the presentation
3. View the video

64. PRESENTATION SHARING
SITES

65. Overview
• PowerPoint sharing sites support generate video for the
presentations uploaded.
• The advantage is that:
• You don’t need to download any programs onto your
computer
• They are free

66. http://www.brainshark.com

67. http://www.authorstream.com/

68. Exercise
1. Use the Brainshark slide sharing site
2. Upload presentation
3. Record audio
4. View your presentation

69. USING CAMTASIA

70. Introduction
• TechSmith’s Camtasia, makes it really simple for you and
provides an output template for iPhone mp4 videos
• Whatever you record on the screen, you can publish to
iPhone format
• Camtasia has a nice “Zoom-n-Pan” facility that lets you
zoom in to see detail; this is even more important with a
small screen like the iPhone

71. Video – PPT to video

72. USING SCREENR

73. Steps
1. Develop your content in PowerPoint, with an iPhone
template
2. Use “Set up Show” in PowerPoint and change the show
type from “full screen” to “window”
3. Run the slideshow and adjust the window so that it is
the right aspect ratio. (I suggest 6”x4.”)
4. Run the recording tool and resize the frame to just
cover the PowerPoint content
5. Start Screenr, run the slideshow and record your
narration as you invoke the slides and animations

74. Output
• When you have finished recording, Screenr will publish to
Flash and create an mp4 version of the content.
• To access the mp4 video content, you either link to a (very
short) url from the iPhone or download the mp4 and
distribute it as you wish (email, a file manager app, a Web
application, install it from iTunes, etc.)
• Screenr has a limit of 5 minutes of recording, but for
mobile use this should be adequate for most projects

75. DELIVERING THE VIDEO

76. Delivering the video
Once you have your content in MP4 format, you determine
how you want to distribute it to your users:
1. Load onto the iPhone
2. Copy to the Web and share the URL

77. Adding via iTunes
1. Open ITunes
2. Plug in the IPod using your USB interface
3. Open your MP4 folder (where you store your MP4s on your
computer)
4. In ITunes, click Videos
5. Drag and drop videos from your MP4 folder to ITunes folder
6. Once they are on the list in ITunes, check the box next to
each video you want to upload to your IPod
7. On the ITunes side panel, you will see your IPod's icon/name
- click that icon
8. Bottom left corner of ITunes, click Sync
9. Video should start uploading

78. Save web page to home page
• Click the + button to add
your selected URL.
• Tap the Add to Home
Screen button.
• Edit the title if you like. The
icon on the left of the title
will appear on your Home
page.
• Click Add and the icon will
appear on the Home
screen. From there, you
can tap the web clip to
take you to the designated
page.

79. UPLOAD TO YOUTUBE

80. Introduction
• YouTube- A global video sharing website
• As a free online video streaming service, YouTube allows
anyone to view and share videos that have been
uploaded by its members.

81. Why convert PowerPoint to YouTube?
• Broadcast yourself on YouTube by uploading PowerPoint
to YouTube
• Promote your product or company with PowerPoint
presentation on YouTube all around the world
• Share your PowerPoint on YouTube with millions of
people online
• It is an alternative solution to share PPT to upload
PowerPoint to YouTube
• Enable your PowerPoint to be viewed without the need of
PowerPoint

82. Uploading PPT to YouTube
• YouTube accepts video files from most digital cameras,
camcorders, and cell phones in the WMV, AVI, MOV, and
MPEG file formats
• But PowerPoint presentations are not video formats and
Microsoft itself also doesn’t support the conversion
• So we need third party software to complete the
conversion of PowerPoint to YouTube
When we do the conversion, we also don’t want to lose
any voice, movies, animations and transitions in the
original PowerPoint. The video converted should retain all
the subtleties in the PowerPoint.

83. YouTube settings
• MPEG4 (Divx, Xvid) format
• 640×480 resolution
• CD Audio(44.1kHz)
• 30 frames per second
Once you've finished editing your video, make sure
it's shorter than 10 minutes, smaller than 100MB,
and in an acceptable format.

84. Upload steps
1. Click Upload Videos in the upper-right-hand corner of
any YouTube page.
2. Enter as much information about your video as
possible, including Title, Description, Tags, and
Category. The more information you include, the easier
it is for users to find your video
3. Determine if you want your video set to Public or
Private.
4. Click the Continue Uploading button.
5. In the next window, click the Browse button to browse
for the video file. Select the file you want to upload.
6. Click the Upload Video button.

87. http://www.youtube.com/watch?v=M7TSmUQiick

88. Share video
• After you have uploaded the converted video, you can
share your PowerPoint presentations on YouTube with
others
• Because each video on YouTube has a unique URL, you
only need to provide the address of your video
• Click the Share button at the bottom of the video player,
and enter the email addresses of the people to whom you
want to send it
• Click the Send button

89. Exercise
1. Upload video to YouTube
2. View video on the web and on smart device (iPAD,
phone etc.)

90. RESOURCES

91. Narration
• Voice Narration in PowerPoint:
http://office.microsoft.com/en-ca/powerpoint-
help/CH006350068.aspx
• 13 More Tips to Help You Record Narration Like the Pros:
http://www.articulate.com/rapid-elearning/13-more-tips-to-
help-you-record-narration-like-the-pros/

92. http://www.amazon.com/gp/product/B001AS6OYC

93. Presentations
• Designing for small screens:
http://www.creativepro.com/files/story_images/20090309.
pdf
• Training classes: http://www.smartdraw.com/enterprise/

94. http://www.leawo.com/powerpoint-video-converter/

95. http://www.slideshare.net/
SlideShare is the world's largest community for sharing
presentations. Upload and share on blogs, Twitter, Facebook
or LinkedIn. Over 60 million people use SlideShare every month
for research, sharing ideas, connecting with others, and
generating business leads. SlideShare also supports
documents, PDFs, and videos